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How To Set Up Email With A Domain Name

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What Is The Best Way To Get A Free Email Domain B12 Your Digital Marketing Partner

How to set up email at your own domain name

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Why Do You Need A Custom Email Address

It doesnt matter if youre a blogger or a business owner a custom email will set you apart from your competitors. If youre looking for a job, a professional email address will differentiate you from other prospects. If you create a blog or make a website, youll want to use networking to make a strong brand image and build an impressive online reputation. Having a personalized email address will help you accomplish this, as it will help you stand out from other bloggers in your niche.

The same truth applies when establishing your own brand. A custom email account gives you instant credibility and shows that youre a professional. Its a great way to stand out among others in your industry and creates an unforgettable first impression.

If you keep a generic email address, you risk looking like a beginner. Isnt it time to make your own business email and show that youre tech-savvy and serious about your business?

Establish your identity in an ultra-competitive business world and turn your entire game around by showing off a unique and recognizable professional email. Its an easy way to demonstrate that you have a real business versus a hobby.

If you have a website or are planning to make one, you can set up a custom email with your web hosting provider.

Most web hosting companies like Bluehost offer FREE email accounts with their hosting plans. You just need to access the account and you can set up your email address within a few minutes.

How To Sign Up For An Email Hosting Service

Chances are that your domain provider will also offer email hosting services, but you do have the option to connect your domain elsewhere. Make sure that whoever you choose offers fair pricing, strong security and plenty of storage. Your email host will handle the backend for your email address, meaning that it will communicate with the rest of the Internet to send and receive your emails, as well as store your incoming emails and files.

You have two options available when creating custom email addresses: forwards and mailboxes. The forward option will forward any incoming emails that are sent to your custom address to another specified email address you own, but will not let you send emails from your custom address. A mailbox, on the other hand, will let you send and receive emails from your domain email address.

Also Check: Where To Get Public Domain Images

Sign Up For Google Workspace

While the first option will save you some money, I do recommend just signing up for instead. Its much simpler and more reliable than option 1. In addition to a custom email address with Gmail that matches your websites domain name, youll have tons of extra features that make it easier to collaborate, store documents, share files, and even add or remove user accounts for other people on your team that use your domain name in their email addresses:

  • During the contract, I could make files & events shareable with all TDN employees to easily collaborate
  • Finally, when the contract ended, I could freeze their accounts with 1 click so my business info is safe!

All of those benefits were possible because I had Google Workspace. They actually offer a 14-day free trial so you get a better sense of what its like to use all their features. In addition, they provide promo codes that help save 10% off for the year.

This promotion is only available for the Business Starter and Business Standard packages. There are a few differences between these 2 plans the standard plan comes with much more storage space and lets you record video meetings. But in general, the standard plan is only worth the extra money if you have a lot of files that you need to store or if you work as part of a team that does a lot of collaborative work remotely, otherwise, Id go with the basic package.

Get A Free Email Domain With Mailcom

Set up Email for your Domain Name (you@yourdomain.com)

If you want a 100% free email domain without needing to purchase your own web hosting and/or domain name, this is your best option.

This method wont enable you to create a custom email domain, so it may not be the best solution for established businesses. However, if youre a freelancer or just starting out and dont mind using a generic domain name, it could be optimal for you.

Mail.com enables you to set up an industry-specific email account thats completely free. You can pick from a variety of domain names such as example@graphic-designer.com or example@programmer.net. Simply sign up for an account to get started:

Once youve filled in your details and chosen your password, click on I agree. Create an email account now. Then, click on Activate your account now, and youre done:

Note that, unfortunately, this option wont allow you to send and receive emails via Outlook or Gmail. Youll have to log in to Mail.com each time you want to use it.

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S To Getting A Domain Name For Email Without Starting A Website

  • The first thing you will need to do is toget a domain name.Read How to Register Your Own Domain Nameif you dont already have one. Dont worry that the article seems to assume you want tocreate a website the stepsfor buying a domain are the same for everyone.

  • Next, you have to make a choice. There are at least two ways to get email addresses at your own domain.

  • Recommended Reading: How To Find Email Domain And Server

    Benefits Of Having A Business Email

    Its a basic question. And so is the answer. Using business email, youll make more sales and more connectionspure and simple.

    For everyone sending emails in business, there comes a lightbulb moment. You realize professional business email is now a necessity so you can do the following:

  • Reach out to your clients and employees.
  • Welcome new customers to your brand.
  • Provoke additional engagement for new products and company events.
  • Email collaboration tools provide more options when working in teams or groups to:

  • Use office tools, docs, and software to share, manage, and organize your work.
  • Segment contact lists by customer, suppliers, and employee groups, so you can automate who receives messages.
  • Schedule meetings and benefit from shared calendars.
  • When your business creates the right first impression with email, customers recognize your company name from your website. A pro email address helps you drive sales, increases trustworthiness, makes teamwork easier, and secures your data.

    And thats just for starters.

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    How To Get Started

    Heres where the problem starts.

    You have free and paid options.

    Getting a free domain is tricky and usually not a legitimate option.

    Most providers like BlueHost, and Inmotion give you a free domain name for the first year.

    After this you will have to pay anywhere around £2.20 £410, depending on your package.

    This is where most people get stuck. Once you have started your journey with one provider and used it for an entire year, changing providers is a hassle. More often than not, companies are compelled to stick with it.

    For example, there is Zoho. Zoho has a free plan that gives you 5GB storage/user for both Zoho Mail and Zoho WorkDrive included and you can host one domain for free with web-only access.

    But IMAP/ POP/ Active Sync are not included in the free plan. And if you want to expand beyond 5 users, you will have to pay comparatively more than other providers. In the Standard plan, you have to pay £3.45/user/month and you get 30 GB of storage per user.

    Hence, we recommend that you opt for a provider that gives you cheap rates, competitive features and a free trial.

    For example, SeekAHost has plans that range from £1 £9. And the platform also provides a 7-day free trial. With these plans, you can easily create an email account thats free with the WordPress hosting plans or else you can purchase a package as per your requirements.

    At these rates, SeekAHost offers one of the cheapest starting plans. You get 1 mailbox and 5 GB storage for just £0.75/month.

    Bluehost Cpanel Email Settings

    How to setup domain emails in Outlook

    Lets go back to cPanel and find your email settings.

  • Go back to the home page, click the Advanced tab from the side navigation menu to the left.
  • Under the Email section, click the Email Accounts icon.
  • Click the Create button.
    • Under Domain, choose the specific domain where you would like to create an email account.
    • In the Username text box, type the user you would like to use.
    • In the Password text box, type the password you would like for this email account.
    • The Password StrengthMeter will tell if the password you have entered is strong enough. We highly recommend you use a strong password.
    • The Mailbox quota text box is used to specify the amount of your overall hosting storage allocated for that specific email account. The default that should be listed is 500 MB. You can increase or decrease this number as you desire, depending on the hosting package that you currently have.
    • Once the User, Password, and Quota are all accurate, click the Create button.

    Youll need to have these settings in front of you to be able to configure Gmail to send and receive emails

    Also Check: How To Check Domain Status

    How To Get A Professional Email Address With Your Domain

    You can easily get a professional email address with your domain by simply registering your preferred domain name at one of the domain name registrars.

    You can do that in 2 minutes using a service like Namecheap which is my preferred domain name registrar .

    The above procedure is great if you simply need a domain name for registering a professional email address.

    But, in case you want to set up your own website you should register your domain from a hosting company like Bluehost.

    They offer you a free domain for lifetime and space for hosting your website. or read the step by step guide to create your money-making blog.

    Another advantage of having a professional email address through your domain is you dont have to be resourceful about searching creative email names, you can choose any email address you desire with your domain.

    Is It Possible To Create A Free Business Email Address Without Developing Any Website

    Yes, you can create a free email address without developing any website. However, you will still have to pay for domain name registration. Domain name registration and email hosting service come free with a web hosting package. You need to sign up on the website of the hosting service provider, and then simply create your free domain email.

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    What Will Happen If I Dont Keep My Domain Name Registration Active

    If you dont keep your domain name registration active with your domain registrar, youll lose ownership of your domain name. If that happens, the registrar might sell your domain name to another buyer. If you lose ownership, you wont be able to use any of the personalized email addresses associated with your domain name, even if your Outlook.com Premium subscription remains active.

    Warning: You wont be able to send or receive any email using the email addresses associated with your domain name if your domain name registration becomes inactive. If your domain registrar sells your domain name to another buyer, the new owner can legally access email sent to any of the email addresses associated with your former domain name and redirect email to their own servers.

    Add An Email Domain You Already Own To Icloud Mail On Icloudcom

    How To Set Up Email With Domain Name Outlook

    If you upgrade to iCloud+, you can add a custom email domain name you already own to iCloud and use it with iCloud Mail. You can also purchase a new domain. See Purchase a new email domain and add it to iCloud Mail on iCloud.com.

    You can have up to five active custom domains configured with iCloud Mail.

    Note: Custom Email Domain isnt available in all countries or regions.

    Recommended Reading: What Are Some Good Domain Names

    Set Up Gmail To Receive Email

    There are two ways to receive email in your Gmail account. You can either use POP3 or email forwarding. While both options work, POP3, where Gmail receives emails directly from the server, is a better solution. Each email can be labeled, making it easy to differentiate between work emails and personal emails. With forwarding, every email goes through the original account and then is automatically emailed to your new address. Below are instructions on how to configure each methods.

    How to Set up Gmail to receive email using POP3

    POP3 sounds intimidating but its pretty simple. It basically lets Gmail connect to your custom email address. Your free Gmail account will import email from your email host.

    To get started, youll need to log into your Bluehost account, or whichever provider is hosting your emails.

  • Begin by clicking on Advanced on the left navigation menu, and then choosing Email Accounts. This will open a list of your email accounts.
  • Scroll down to a section called Mail Client Manual Settings, which includes your username, incoming server name and POP3 Port. You will need these pieces of information for Gmail.
  • In another tab, open your Gmail account.

  • Open Gmail settings by clicking on the gear icon on the top right corner and click the See all settings button
  • Find the option that says: Check mail from other accounts. Click on Add a mail account
  • On the next window, click the radio button next to the option to Import emails from my other account and click Next.

    How To Enable Gmail To Work With Your Custom Domain Name For Free

    Im going to show you how to set up Gmail so you can use it for free. Using this method, you can send out and receive email using your custom domain name from your regular Gmail inbox.

    When you go to create a new message, youll just choose which sender account to use. For personal emails, youll send them using your standard Gmail address. For business emails, youll just choose your custom domain as the sender. Gmail is smart enough that if you reply to an email, it will automatically use the email address that received the message.

    Also Check: How To Start A Domain Registrar

    Email Addresses: Creating Your Own Email With Gmail + Any Domain Name

    Follow our step-by-step guide on how to create an email address using your own domain name, and learn how you can send and receive emails using Google Gmail.

    Written by Frank Moraes

    Disclosure: Your support helps keep the site running! We earn a referral fee for some of the services we recommend on this page. Learn more

    Your business image is important. Its your companys brand. Everything from your business website to the email address you use is a reflection of your brand. The better your brand looks, the better the relationship youll have with past, present and future customers.

    One mistake many first-time entrepreneurs make is using a personal email address. Its hard for customers and clients to take a business seriously if it sends email from an address like or

    With modern hosting platforms like Bluehost, you dont need to use these unprofessional email addresess. You can create an email address using your custom domain like and connect it directly to your Gmail account. This means youll get all the convenience of the Gmail platform, but with your business name in the email address instead of Gmail.com.

    Heres how you can send and receive emails using Gmail so that your customers will see the emails as coming from your own domain name.

    Recommended Reading: Transferring Domain From Wix To Shopify

    Set Up A Custom Email Domain With Icloud Mail On Iphone

    How to setup a custom email address using your own domain name with Google

    When you subscribe to iCloud+, you can add up to five custom email domains and create email addresses for those domains on your iPhone . Then, you can send and receive mail in the Mail app on your iPhone, iPad, iPod touch, and Mac, in your Mail account on iCloud.com, and in the email app on a Windows computer.

    You need to have a primary iCloud Mail address before you can add a custom email domain on iPhone. See Create a primary email address for iCloud Mail in the iCloud User Guide.

    To learn more, see Personalize iCloud Mail with a custom email domain and share with others in the iCloud User Guide.

    Note: Make sure youre signed in with the same Apple ID on each device. If you have devices where youre not signed in with your Apple ID or that have the Mail feature turned off, you wont be able to see your custom email domains and mail on those devices.

    Read Also: How To Link A Godaddy Domain To A Website

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