How Can I Create An Info Email Address
With your own domain you can not only create a personalized address for each employee, but you can also create an info email address. Customers can ask for help or send questions to the company using this address without having to address a specific contact person. This address can often be found in a websites Contact section so anyone looking for the info email address will often check that section first.
Making an info email address works the same way as for other addresses. Simply log into the IONOS customer area and navigate to the Manage emails section, which is where you can create email addresses. Instead of writing the name of an employee, simply use the term info in front of the @ sign. Its also possible to set up addresses using other terms such as question@ and team@.
You now have two options:
You can easily set up email forwarding via your IONOS account. This ensures that all emails that are sent to the info email address will be forwarded to specific employee addresses. In this case, however, colleagues can only reply using their personal email addresses, so it makes more sense to pass on the access data to the info email account. Employees then set up additional inboxes in a email client and will then be able receive and write messages via this address.
Use Created Email Address
After creating your free email account, move ahead with the tutorial for sending and receiving emails. Your hosting account provides you an email option, click on the Email Account option here. You will find your email address there.
You will find the information for a professional email address which you can use to connect your email with any mail app including Gmail or Outlook in either desktop or phone.
Professional Email Address Ideas
Below, we cover a comprehensive list of examples for your business email address. The style of the email address you should choose depends on the domain name youve registered for your business.
If you are using the company name for the domain name and your email address, you should mix and match it with your first name, last name, or initials. You can also single out your position in the company in the email address if you need the extra authority.
The most significant variable in your business email is the domain name you choose. If you want to be taken seriously as a business by other companies, the least you can do is register the right domain name.
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Why Do You Need A Business Email Address
Though the primary reason for having a business email address is to help your customers identify you, there are many others that can be added to the list. A business email address helps you:
- Project your professionalism
Having an email address that matches your brand show that you’re serious and professional about your business. This way, your business will also be taken seriously by your customers, as they are most likely to choose and trust a business with professional email address.
- Show your authenticity and earn customer trust
When you or your employees send emails using the address that includes your business’ name, your customers can know for sure that the email is from an authentic source. They will identify you even before opening your content. This will help them build their trust with you and give them confidence to reply to your emails or contact your support team.
- Promote your brand
With your business’ name in your email address, you are promoting your brand with every email you send. This way you’re sure to stay in their memory for a long time.
- Be consistent
When you create individual and group email addresses with your domain, you make sure that every email that goes out has a standard format and thus maintain consistency.
- Keep away from getting spammed
When customers recognize you by your brand name, they are less likely to mark you spam. If you use generic email accounts, your emails might not receive the recognition they deserve and end up being spammed.
Use An Intuitive Naming Convention
If youre running a one-person business, this step is pretty simple: you just need to figure out what your own business email will be.
If you have employees, or expect to hire people as your business grows, then take a few minutes now to figure out what you want business emails for your company to look like. Having a consistent format for your emails as you grow will make life easier for both future employees, and everyone looking to get in touch with them.
Some common naming conventions to consider are:
Picking one now will help you stay consistent as your company grows.
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Forward Emails From Your Custom Domain
Now that youve got a domain name, youre going to route emails from your professional address to your Gmail address, so that you can continue to use the Gmail interface.
Below are the instructions for several different web hosts.
If your host isnt listed: Look at the HostGator instructionschances are you have the same cPanel admin interface.
If that doesnt work: Your provider might not include email forwarding. You can transfer it to Bluehost for a web hosting package that includes email forwarding. Just click Get Started on this link, and on the 3rd step or so put in your existing domain name rather than searching for a new one. Theyll guide you through the rest.
Set Up An Email Client
An email client is a program or application that sends and receives emails directly from across devices, including a desktop and mobile phone. It works hand-in-hand with an email server. For this reason, the definitions of the two components often overlap.
Email servers are software running on servers that store all emails from the web. They can belong to a hosting company, an internet service provider, or a webmail provider. Meanwhile, email clients function to connect users with email servers.
The main reason for using an email client is to make your work more efficient by managing multiple email accounts in one place. Email clients also usually provide integrations with various apps, such as GoogleCalendar and Dropbox, to boost your productivity.
To set up an email client, users can download a free email application, such as Mozilla Thunderbird and Mac Mail. Well give you step-by-step instructions on how to configure each software as an email client below.
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More Ways To Use Your Free Business Email
Thats it! Youve now created a free business email address at your own business domain.
Do you want to do more with your new email account?
Next, we can show you how to easily get messages from your contact form to your business email address. Check out this article on the best free WordPress contact form plugins to learn more.
You can make any kind of business forms with WPForms. Take a look at our easy tutorials on:
Why Is Google Workspace The Best Choice For Professional Branded Email Address
With best-in-class spam filters, smart search, an intuitive and tidy inbox experience, and extensive add-on integrations, Gmail is one of the best email services out there.
And the best part is we get so much more than just email. All our team members get 30 Gigabytes of storage and access to advanced features in the entire Google suite of cloud apps.
You can also use , or even extend and create custom workflows with Google Apps Scripts. Read our dedicated post about for more in-depth information.
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Recap: Google Apps With WordPress
Setting up Google Apps on WordPress is no difficult once you are registered. Here is a simple way:
If you are to install from ZIP file instead of WordPress Plugins then follow the following steps:
Google apps are linked to the personalised instructions in the plugin to configure. It can be done with WordPress admin panel after the plugin is activated.
WordPress and Google Apps seem to be integrated naturally as partners particularly for the businesses that strive to follow the content publishing through a cloud.
This integration is made easier with the instructions provided in the Google App Marketplace and the WordPress Plug-in Directory. However, the following options will only work with the self-hosted WordPress versions.
Verify Your Google Workspace Domain
Now that youve created a user, head to and log in with your new credentials.
Once youve logged in, there is a tutorial that will help you set up Google Workspace. You will start by verifying your Google Workspace domain.
Verifying a domain in Google Workspace
Choosing a verification method for Google Workspace
The default option is adding a TXT record to the DNS records of your business site. Adding the TXT record to your DNS wont affect your website or domain in any way.
If youre using Kinsta DNS, make sure to check out this tutorial on how to in MyKinsta.
Google Workspace TXT record
Once youve selected the TXT option, Google will generate a code that starts with google-site-verify. Click the Copy button to copy the code to your clipboard.
Now you need to access the DNS tool of your hosting provider in a new tab or window. Dont close the Google Workspace tab.
Existing Kinsta customers should use the Kinsta DNS tool.
Select TXT from the Type dropdown menu.
Copy and paste the verification code into, and press the Add DNS Record button.
Adding a TXT record
Once youre done, return to the tab with the Google Workspace signup page in it.
Verifying your domain
Scroll to the bottom of the page and click the Verify my domain button to complete the verification.
Note: It may take a few minutes for the DNS records to go live, so it will take some time before Google can complete the authentification.
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How Do I Set Up Email Forwarding
Email forwarding is useful in a few different scenarios:
- When you want to forward your emails to a third-party email client, as described in the section above .
- When you set up a new email address and want to forward all emails that go to your old address to your new inbox.
- When you want all the emails from a certain web form or departmental-level email addresses to go to the inboxes of all relevant contacts.
- When someone in your company leaves and you want all their emails to go to someone else in the company.
Setting up email forwarding is generally pretty simple. You can either do it in your cPanel, or in your email client .
Creating A Business Email Address With Zoho Mail
Features under the free plan of Zoho Mail are as follows:
- 5 user accounts
- Email hosting for a single domain
- Two factor authentication
Visit Zoho Mail’s pricing page and select the pricing plan of your choice. If you don’t have an account with Zoho, you can sign up from here. You can also refer to our deployment guides to get an overview of the steps.
If you already have a domain of your own:
Once you’ve added your domain, you will have to Verify your domain. You can then add users and create email accounts for them. Set up MX records to have all your emails delivered to your Zoho Mail account. Migrate your emails to Zoho Mail via POP or IMAP protocols. Finally complete the SPF and DKIM configurations. Read in detail about these setups.
If you already have an account with Zoho, go to Zoho Mail and click Enable Email Hosting from the top of your page and follow the above steps to set up your domain.
If you want to buy a new domain:
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Set Up An Email Signature
The last step to creating a professional business email is setting up your email signature. A good email signature will include a polite signoff , your name, a link to your website, and the best contact information for reaching you.
Setting up an email signature ensures this information will all show up at the bottom of every email you send, making it easy for customers and business contacts to find it when they need it.
Again, the specific details of this depend on the email client youre using, but the process is similar. In Mac Mail, theres a Signatures item on the main menu under Preferences. In Gmail, theres a Signatures section under Settings. And in Outlook/Office 365, you can choose Signature under the Message menu.
Use Your Judgment For Nicknames
If you hire a Robert Jones that goes by Bob Jones in almost every context of lifeexcept official documents like his drivers licensepeople will find it more intuitive if his email address matches his nickname than his legal name. But unless a nickname functions as the name an employee goes by in everyday life, using it in their email address is likely to cause confusion, and may convey a lack of professionalism.
Most of the time, going with a persons actual name will be better than a nickname, but use your judgment in each case.
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Build A Professional Website
A crucial step to starting a business is creating your website. Whether you want to showcase your work, offer your services, or sell your products, your site is where your customers expect to find you. Remember that a great website is able to help you manage and fulfill multiple functions – marketing, online store and communication center – all of which are necessary in order to smoothly operate a business online.
If you havent already built an online presence, you can begin by choosing from any of these professionally designed website templates, which are entirely customizable to fit your brands vibe and message. All websites created on Wix are also mobile-friendly. Furthermore, you can communicate with visitors on the go using the Wix Mobile App, which allows you to engage with clients and run your website all from the comfort of your portable device.
Check out some tips on how to create a business website to ensure that yours is built to leave a lasting impression.