Choose An Email Hosting Provider
Once you have a domain name ready, choose an email hosting plan.
All of Hostingers web hosting plans come with free custom emails. Additionally, we offer two affordable plans with Titan.
The Business Email plan costs $0.99/month, suitable for small to medium businesses. The plan includes 10 GB of storage, with advanced anti-spam and antivirus. Another option is the Enterprise Email plan, which costs $2.49/month and offers 30 GB storage.
Both options offer a one-click import feature to migrate your old email to Hostinger.
Hostinger also offers email hosting. With this option, you can use other Google tools, such as Calendar, Meet, Chat, Drive, Docs, and Sheets. Hostingers Google Workspace hosting costs $6/month for 30 GB of email storage.
What Is A Business Email
A business email is an email address branded in a way that makes clear it comes from a business, and communicates what business it comes from. Usually like firstname.lastname@example.org. In practice, that usually means the email address has been set up with a companys domain name.
If youre not familiar with the term, the domain name is the URL the company website resides at. So if your companys website is www.businessname.com, a business email address would look something like: email@example.com. Setting up a business email is a step that will come after registering your business domain name. But once you have a domain name for your business, setting up your email is the next step.
Can I Create A Custom Email Domain For Free
Well, you cant get a custom email domain completely for free. Only those email domains that end with the mailing services name are free
However, you can get a custom email domain as a free extra with the web hosting plans of some providers.
So when you choose your web hosting, it makes sense to choose a provider that offers free email as a bonus!
Bluehost is one such web hosting service provider that gives you a free custom email domain once you purchase their premium hosting plan. Since Bluehost is incredibly affordable and only charges you for your sites web hosting, the custom email domain name you get is virtually free.
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Set Up A Google Account
Currently, Gmail is one of the best and most reliable email clients on the internet. Its completely free, performs without issues, and you get 15 GB of email storage as well as a personal Drive folder.
On top of that, you can be logged into multiple Google accounts at once. This means that you can use both your personal Gmail and your business account at the same time.
However, this can lead to mistakes when sending or responding to emails, so you should always pay attention not to send a private message to a client.
If you dont have a Gmail, follow these instructions to create one:
When youre account is set, you can move on to forward all your messages to it.
Negotiate A Price That Works For Both Of You
When you get in contact, negotiate a fair price. Look up the domains history on the Wayback Machine and check out the domains Domain Authority to get a sense of its value. You can use tools such as Moz or Ahrefs to get this number.
Once you settle on a price, use Escrow to facilitate payment. Do not use your personal PayPal, Venmo, or Zelle account.
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Using A Custom Mail From Domain
When an email is sent, it has two addresses that indicate its source: a From address that’s displayed to the message recipient, and a MAIL FROM address that indicates where the message originated. The MAIL FROM address is sometimes called the envelope sender, envelope from, bounce address, or Return Path address. Mail servers use the MAIL FROM address to return bounce messages and other error notifications. The MAIL FROM address is usually only viewable by recipients if they view the source code for the message.
Amazon SES sets the MAIL FROM domain for the messages that you send to a default value unless you specify your own domain. This section discusses the benefits of setting up a custom MAIL FROM domain, and includes setup procedures.
Where Can I Get Help Setting Up A Custom Email Address
The best source for help with email setup is through the provider where you purchased your domain or email hosting services. For example, web and email hosting company IONOS and WordPress web hosting company Bluehost both offer free live support by online chat or phone if you need help setting up your account. If you want someone to set up an email account on your behalf, you can hire a technical support freelancer on Fiverr for as little as $5.
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Register Your Personal E
If an available domain has been found, the ordering process can now begin. Its a good idea for companies and online projects to register the desired second-level domain with different extensions to increase the visibility of the network and protect the company name from domain grabbing or typosquatting.
A domain registration can be completely done online you simply have to fill out the registration form. Your name, address, and e-mail address are the only details needed. Dont forget your bank details to complete the order process.
How To Create A Free Email Account With Own Domain Name
Are you aware that you can create free email with own domain name from your hosting cPanel?
If not, you are missing an opportunity to increase your brandability.
When it comes to increasing the visibility and credibility of a brand name, I always prefer using branded Email address that ended up with my domain name. For example, firstname.lastname@example.org looks more professional than email@example.com.
The great thing is, its free. So why not use the custom email domain which is free with your hosting package?
In this post, I will show you how to create an email account with domain name and how to forward mail from your professional email to personal email account. This way, you can easily send and receive mail from your personal email address, but your customer will see domain name email address.
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How To Send Emails In Gmail
Refer to the cPanel email settings you made a note of before
Is Creating A Business Email Free
Yes, you can create a business email for free if your business domain hosting service provides it as a free add-on to domain name hosting. Most services give business emails free with domain hosting, so be sure to ask your service provider. You will not need to have a fully functional website for it. Owning a domain name that is hosted on a remote server is sufficient.
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Educate Your Employees & Colleagues On Cyber Awareness & Security Best Practices
You are as strong as your weakest link. At the end of the day, if one of your employees or coworkers fall victim to phishing tactics, your organization will end up paying for it one way or another. Therefore, its better to train them professionally to deal with such crime attempts ahead of time an knowing how to tell if an email is real or fake is an important part of that process.
Many agencies help you train your employees, and these training programs will help your organization be more secure. Or, you can choose to have your in-house IT team offer training on how to tell if an email is fake or real.
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Gives Your Online Business Permanence
Once you pay for a domain name, its all yours, and essentially taken off the books. This means no other businesses can snap up or steal your name, ensuring your business is legitimate and appears professional in the eyes of customers. It also makes it harder for others to pretend to be you.
Pro-tip: Youll still need to update your domain once a year, though, so be sure to set up an automatic renewal so you dont forget.
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Next Step: Make A Professional Email Signature
Now that you have a branded email account to use for business, the next step is to develop a professional signature to use when sending or replying to emails. To get inspiration and ideas, check out our list of more than a dozen professional email signature examples and learn what makes each one effective.
If youre using Gmail for business email, set up your email signature by clicking the gear icon in the upper right-hand corner. Then select Settings and scroll down to find the Signature box, where you can input your signature.
Web-based mail clients like Bluehost webmail and the web-based email app for IONOS also allow you to create custom email signatures. In IONOS, you can create different signatures for new messages vs replies or forwards. Log in to your account, click the gear icon in the top bar, then click on the Mail drop-down menu on the left side and choose Signatures.
Youll find email signatures located under Settings > > Open all settings and then click on Mail in the web-based version of Outlook. Next, click on Compose and Reply and the email signature editor will open.
How to create a professional email signature in Gmail
How to create a professional email signature in IONOS webmail app
How to create a custom email signature in the web-based version of Microsoft Outlook
How to create an email signature in the desktop version of Outlook
What Is Email Hosting
Email hosting is a service that hosts your email account and the files associated with it on a remote server. In addition to storing the emails and files, the email host also provides additional services such as:
- Routing received emails to your network
- Email authentication and security
- Email management and filtering
Each email hosting service provides different services and emphasizes different aspects of email management. You should choose one that meets your business email needs while also fitting your budget.
What Is The Best Professional Email Hosting Option
Okay, so youve decided on a custom email domain. But what is the best option to host and handle your emails?
You have several different options, from using the options included with your hosting provider to opting for a premium solution like , which is what we use here at Kinsta.
Our entire team gets trustworthy, branded email addresses, but they also get to keep the familiar UX of Gmail for their business communication.
And thats the tip of the iceberg.
How To Configure Your Email Address With An Email Client
Last, youll need some software so you can actually use your personalized email address. Many email hosts will provide an email client to use, but you can choose other programs if you prefer.
The exact steps youll need to take will vary depending on the specific email client and hosting service youre using, but will look something like this:
If youre ready to register domain email, start by searching for a domain name from Hover!
Already have a domain name? Learn more about our email hosting.
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Why Pay For Email
The big benefit, as we said, is that you get your own custom email address based on the domain that you register, such as . In addition, you can add other email addresses as you need them, with < any name> @youdomainname.com yours to use. It means no more endlessly typing in usernames only to find that theyve already been taken, as you do with the free services.
Once you pay for your email, youll not longer get swamped with adverts as you do with Google and Microsoft accounts. Thats a better use experience overall and makes sending and receiving email a lot less invasive.
Next, if you were using the free email that comes with your ISP, you cant change provider without losing your account. Once youve signed up for your own email address, you can switch ISP as many times as you like, keeping the same email address.
What Is Email Forwarding
Email forwarding is a feature that allows incoming mail to a domain email account, such as , to be redirected or forwarded to another email address, such as Email forwarding is the easiest way to set up a new email address without having to change your email program.
Forwarded email addresses are sometimes called aliases. An alias, as you know, is another name that refers to a given person. In our example, John has an email address with gmail He has just purchased the domain name widgets.com and sets up a forwarding rule which reads: Whenever an email comes in to , forward that email to In this case, the address is an alias for , as all email goes to the same Gmail address.
Many services allow hundreds for forwarding rules or aliases to be created. Suppose John runs a small business but wants to give website visitors the confidence that theyre dealing with a solid company. He could create forwarding rules for , , , and so on, and have them all forwarded to As John adds employees he can change the forwarding rules to go to other email addressesyou can have as many aliases as you want pointing to the same destination email.
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Create A Google Workspace Account And Follow The Wizard
To get started, website and follow the account setup wizard to configure the basic details, like which custom domain you want to use with Google Workspace. This will be the domain name at the end of your email address e.g. @yoursite.com:
If youre the only person who will be using Google Workspace , youre finished once you complete the wizard. If you want to give other people custom email addresses, you can also do that after completing the initial setup wizard:
Can I Create A Free Business Email Without A Domain
If you want to skimp on buying a domain name and web hosting , you cant create a business email that has your branding in the second part of it .
You can create an email address that includes your business name in the first part, e.g. firstname.lastname@example.org. Some businesses do choose this option, but it wont look as professional as having a business email address with your unique domain name included.
And if you do start a website down the line, youll likely end up starting over with a new branded email address at that time, which can be confusing for customers.
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Connecting Your Email At Your Own Domain To Your Existing Email Client
If you already use a third-party desktop or mobile email client, such as Thunderbird, Outlook or Apple Mail, you may also want to add your email at your own domain to your existing email client. This has a major convenience bonus, and the process is very similar for all email hosts.
First, set up your email host to integrate with email clients. This involves enabling IMAP and varies per provider:
- G Suite: Load up your G Suite Gmail, clicking the gear icon and then Settings Forwarding and POP/IMAP. Enable IMAP and Save Changes.
- Zoho: Load up Zoho Mail, go to Settings Mail POP/IMAP and Email Forwarding. Under IMAP Access, change the Status to Enable. Save and youre done.
- SiteGround and most web hosts: IMAP is enabled by default.
You now just need to add your email to your client of choice. For most desktop clients, this is just a case of heading to Accounts Add New and then entering your email and password, and server details. For the iOS Mail app, youll need to go to Settings Mail first, and add the account as âotherâ. For the Gmail app on Android, tap the top left Menu icon, and then the down arrow next to your username. From there, you can Add account, selecting Other as your email service .
Once youre ready to add in settings, get the appropriate settings for your host:
Whichever email client youâre using, add your new email at your own domain for extra convenience.
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