It’s Not Difficult To Get A Custom Email Address
Whether you choose to employ a free catch-all solution for your custom email address, you plan to roll your own email server from scratch, or you prefer the reliability of a managed and hosted service from Google or Zoho, it’s easy to do.
A custom email address is something to be proud of, and you don’t need to use it purely for mailing. You can then use that domain for plenty of other things, such as starting a business or blog. Why not expand and see what you can make?
How To Make A Professional Email Address With Google Workspace
Making and registering your first professional email address can seem overwhelming. But it becomes a simple process when you break it down step by step.
First, if you dont already have a domain name, you need to register one. You will also need premium web hosting with DNS support.
If you already have a domain and a website, you can skip straight to step three.
How To Make A Professional Email Address When Your Name Is Taken
We covered a lot of templates and alternatives you could use to come up with an email address. But most of them rely on you being able to get either your name or your company name on a .com or other highly trusted domain.
If all variations of your full name and initials, as well as your company name, are taken, dont give up hope.
The best approach is to combine your company name or name with your location.
Not only will this make it easy for people to find you online, but indirectly it will also help your website with SEO for local searches and . Theres a reason why so many businesses are called Your Town + Plumber and other variations, even in 2022.
If your company isnt based in a location, and youre not going to be staying in your current town for a long time, then you have to get a little bit creative.
You could start by mixing and matching initials and your names, or add your name or initials to your company name, and see how those sound to you.
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Can You Create A Fake Email Address In Gmail
Gmail doesnt allow users to create disposable or fake email addresses. But you can use the secret plus sign trick in your primary email address to compartmentalize email addresses.
Its not exactly a fake email address, but heres how it works
Lets say you wanted to sign up for the Fancy Fowl newsletter. You can enter your primary email address with a plus sign then an identifier. If your Gmail address is cartoon.duck@gmail.com, you will type cartoon.duck+fancyfowl@gmail.com
The Fancy Fowl email messages would arrive in your inbox like usual. Suppose later Fancy Fowls email list was involved in a password leak. In that case, you could quickly identify the source by looking at the +plus tag in the email address.
This works on several services though Ive only tested it on Gmail.
Critical: This tip is not private or unique enough from your primary email.
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Why Not Just Use Googles G Suite
In case you havent heard, of its free apps.
For people like you looking to create their first pro website, the most important benefits of G Suite are additional Google Drive storage and support for custom domain email addresses.
But, thatll cost you $5 per month nothing crazy but thats an extra $60 a year you can spend on other cool tools to grow your website.
And, as it turns out, if you already have a custom domain name and a professional email address from your hosting company, theres actually a way to use your websites custom domain with Gmail for free!
So lets go over how to make a professional email address and connect it to Gmail in 4 easy steps.
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Use Google Workspace On Other Software And Hardware
You can connect your Google Workspace email with programs like Outlook, Apple Mail, Thunderbird, and several others. Learn more about checking Gmail through other email platforms in Google’s support center.
For setting up Google Workspace on your mobile device, check out these guides from Google’s support center:
Option 1 Enable Gmail To Work With Your Custom Email Domain
This option, which is the free option, allows you to enjoy all the great features that come with a regular Gmail account while sending emails from your email domain for free. Before you can do this, youll need to first have email hosting from a provider.
Your website hosting provider may already include this with your current plan, meaning you will not have to pay anything extra, so check with them. If this is not the case, you may need to pay for them to provide you with email hosting. Once youve done that, youll sign up with Gmail, configure the emails to work through that account, and enable Gmail to send emails with your custom email address.
You can then immediately start using your new, professional email address for your startup, blog, business website, or nonprofit. Without a doubt, this is your best free option for using Gmail with your email domain. This process may sound complicated, but its really not, and I will walk you through it below, step-by-step when you .
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How To Create A Custom Domain Email Address With Gsuite
Maybe you run a larger organization and would rather use GSuite to better manage your companies email. Or perhaps you want some of Googles excellent collaboration features to use within your team. If thats you, heres how to set that up.
Educate Your Employees & Colleagues On Cyber Awareness & Security Best Practices
You are as strong as your weakest link. At the end of the day, if one of your employees or coworkers fall victim to phishing tactics, your organization will end up paying for it one way or another. Therefore, its better to train them professionally to deal with such crime attempts ahead of time an knowing how to tell if an email is real or fake is an important part of that process.
Many agencies help you train your employees, and these training programs will help your organization be more secure. Or, you can choose to have your in-house IT team offer training on how to tell if an email is fake or real.
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Link Your Domain And Email Addresses
Once complete, you’ll be taken to the Admin Console area of Google Workspace. in the pop up to continue the process.
First up is verifying the domain name. to continue.
If you’re using Crazy Domains as per the tutorial, we are going to switch the verification method to make things a little easier.
Select the “Create a CNAME record” option, then “NEXT” to continue.
Once the CNAME verification method has been chosen,
In the next area, you’ll see a longer page. What we are going to do here is copy some information from Google Admin Console into Crazy Domains to verify the domain. Scroll down on the initial landing page to progress.
When you reach the “3. Add your verification codes…” area, we are going to copy the “CNAME Label/Host” and “CNAME Destination/Target field” records – one at a time.
Head back over to Crazy Domains, log in and click on the ‘Domains’ tab in the main menu . Then, to open up the control panel.
When you have your domain open, scroll down to the DNS Settings area and on the right hand side . In the dropdown,
In the newly opened area, select “CNAME Record” from the drop down, then click “Add”.
It’s in this area we paste the “HOST” and “DESTINATION” values that we previously generated from Google Admin Console. Once entered, select “Update”.
Note: sometimes a ‘.’ gets copied in the process. If you receive and error when trying to select “Update”, check there’s no ‘.’ at the end of the host or destination values.
Setting Up Your Custom Domain Email Address With Gmail
1. First, Log in to your own Gmail account and click on the Gear icon in the top right corner and choose Settings.
2. Move to the Accounts and Import tab and click on Add an email account
3. Enter your custom email address that you want to use with your Gmail account. Then click Next. Also, click Next for the window will appear after this window, describing Import emails from my other account .
4. Find email configuration details of your custom email. To find these details go to your Cpanel > Email Accounts> Connect Devices> Setup Mail Client
5. Enter your email configuration details on the Gmail configuration window. Make sure to enter your correct username, password, POP server and the port. Then click Add Account.
6. If all of your entered details are correct you will be taken to the next window. Here you can choose to send mail using your cPanel email address from your Gmail account. Choose Yes and click Next.
7. On this window, you have to enter your name to show on any emails you send via Gmail using this custom email address. Then click Next Step.
8. On the next window, you will need to enter outgoing server details about your custom email account. Again, back to your mail client settings on Cpanel.
9. Now enter the outgoing email server details correctly. The SMTP server is usually your domain name. Enter and click Add Account.
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Why Would You Want A Custom Email Address
Most email addresses in use today are provided by a few large tech companies: Google, Microsoft, Yahoo, and even AOL. Google’s Gmail service has been around since 2004, and addresses for Hotmail have been available since 1996. This means that many of the good usernames have gone.
Even registering your full name as a username is difficult. Few people have truly unique names, and it’s very likely that the handle you want has already been taken by someone elseleaving you with only variations to choose from.
A custom email address allows you to hand over your email with prideand helps express your digital identity in the way you choose. You can consider your email address as part of your own personal brand.
The other reason you might want a custom email address is that it belongs to you. Your Gmail account belongs to Google. Google can scan your correspondence, and it can take your account away if it wants to.
Connect Custom Domain To Gmail
You will need to add the alias email address as an account to your Gmail inbox.
In the top right corner of Gmail, click on the Settings button, then on See all settings.In the Settings screen, click the Accounts and Import tab.
Scroll down to Send mail as and click Add another email address you own.In the first Add another email address box, enter the name you want recipients of your email to see and the forwarded email address you are setting up and click on Next step.
Set the Gmail SMTP server as the mail server for your forwarded alias. Change the values in fields to enter the following:
- SMTP Server: smtp.gmail.com
- Username: Your Gmail account
- Password: The generated Google App Password
Click Add Account.
After you have successfully added the account, return to Gmail. You will see a message from Gmail Team with the subject Gmail Confirmation: Send Mail As and the address you have just added. Follow the instructions in the message to confirm the email address.
When you send mail from your Gmail account, click the triangle next to your From address to choose to send the message from the account you just added.
That’s it!
You can now send and receive emails from Gmail using your domain name.
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Bluehost Cpanel Email Settings
Lets go back to cPanel and find your email settings.
- Under Domain, choose the specific domain where you would like to create an email account.
- In the Username text box, type the user you would like to use.
- In the Password text box, type the password you would like for this email account.
- The Password StrengthMeter will tell if the password you have entered is strong enough. We highly recommend you use a strong password.
- The Mailbox quota text box is used to specify the amount of your overall hosting storage allocated for that specific email account. The default that should be listed is 500 MB. You can increase or decrease this number as you desire, depending on the hosting package that you currently have.
- Once the User, Password, and Quota are all accurate, click the Create button.
Youll need to have these settings in front of you to be able to configure Gmail to send and receive emails
The Problems With Examplecom
Using fake email addresses hides issues when your development environment sends the email out.
- You dont get to see if the email actually shows in an email client
- If you use a fake domain and that domain starts being used by someone you could end up sending test emails to a real person
- When you need to follow a link in an email, for example password resets, you have to look through logs
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Are Custom Domain Emails Portable
Yeah, thats one of the great things about custom domain emails: theyre 100% portable. This essentially means that youll be able to switch between any hosting provider without losing your address. If you want to switch from Gmail to Yahoo, for example, all youll need to do is go to your accounts and import. Its that simple .
Thats what separates custom domain emails from regular emails. With ordinary emails, youre at the mercy of the service provider you choose. If you want to switch, youll have to uproot your whole system and start afresh. You wont be able to just move over. Since you pay for your domain name, you own it. This gives you full ownership of it, making it 100% portable and flexible.
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Register Your Domain Name
Choose a reliable domain registrar like or Namecheap. Search for an available .com, .co, or other popular domain with a combination of your full name, or your company name.
Stay away from untrusted or cheezy domains like .biz and others. After youve chosen your domain name, proceed to checkout, and you will have become the proud owner of a new domain name.
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How Long Before Domain Changes Take Effect
It will take some time for changes to take effect once youve set up or tweaked your domain. It will also be dependent on the kind of domain you used, whether thats TXT records, CNAME, or name servers.
Usually, it takes anywhere between 24-48 hours for your sites content to appear at your domain. This is because all the changes and tweaks youve made will have to travel through root servers, web servers, and name servers, and these are dispersed across the internet.
Simple Steps To Get You Going
The migration process from your existing provider to Zoho Mail is simple, and you can create custom domain email accounts for all of your employees with no downtime.
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Step 1: Add and verify your domain, or buy a new domain with Zoho.
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Step 2: Add users and create custom domain email accounts Import users from a CSV file or from your Active Directory.
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Step 3: Create domain-based email accounts for groups, using distribution lists to allow multiple members to receive emails from common accounts like info@yourdomain.com or contact@yourdomain.com.
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Step 4: Configure your domains MX records to point to Zoho Mail servers, so you can start receiving emails to your domain accounts in Zoho.
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Step 5: Simultaneously start email migration for your users.
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What Is Email Forwarding
Email forwarding is a feature that allows incoming mail to a domain email account, such as , to be redirected or forwarded to another email address, such as Email forwarding is the easiest way to set up a new email address without having to change your email program.
Forwarded email addresses are sometimes called aliases. An alias, as you know, is another name that refers to a given person. In our example, John has an email address with gmail He has just purchased the domain name widgets.com and sets up a forwarding rule which reads: Whenever an email comes in to , forward that email to In this case, the address is an alias for , as all email goes to the same Gmail address.
Many services allow hundreds for forwarding rules or aliases to be created. Suppose John runs a small business but wants to give website visitors the confidence that theyre dealing with a solid company. He could create forwarding rules for , , , and so on, and have them all forwarded to As John adds employees he can change the forwarding rules to go to other email addressesyou can have as many aliases as you want pointing to the same destination email.