Ionos Pricing & Plan Features
*All plans billed annually
As a provider in our list for best business email services, all of IONOS email hosting features are pretty solid. Here are some of the highlights:
- Affordability: IONOS plans are extremely cheap, starting at just $1 per month. Zoho Mail comes equally cheap, but doesnt include other nifty features IONOS brings, like a free domain name and great security.
- High attachment limits: Though not as high as Zoho Mail or Microsoft 365, IONOS 70MB and 100MB attachment limits are higher than most other providers, and more than enough for the average user.
- Security features: By upgrading to the $5 per month plan, you get IONOS premium antivirus on top of data encryption and filtersan extremely affordable solution for businesses dealing with sensitive content.
Zoho Mail Pricing & Plan Features
|Free for Up to 5 Users||Mail Lite|
Zoho Mail is an affordable business email service with excellent features to help you get started. Here are the top features to look at:
- Free-forever plan: Zoho Mail is the only business email provider on our list that offers a free-forever plan. Though the plan has significant limitations , its still a great option for startups and small businesses on a budget.
- Large attachment limits: With a maximum attachment limit of 1GB for outgoing emails, Zoho Mail is a top option for businesses that need the ability to send large attachments.
- Available collaboration tools: On the Workplace plans, you get a suite of collaboration tools like shared documents and sheets, and video conferencingsimilar to and Microsoft 365. This is useful for businesses looking for an alternative to Google or Microsoft and teams utilizing other Zoho apps, such as their email marketing and customer relationship management platforms.
Is A Free Email Domain Worth It
A free email domain can be worth it if it reflects your websites domain name. If you have to choose a random email ending, it will do little to distinguish your address from hotmail.com, yahoo.com, gmail.com or similar. Therefore, we recommend checking to see if your website hosting provider enables you to fully customize your domain and retain your company branding.
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Are There Any Risks Or Pitfalls To Be Aware Of When Considering Using An Email Domain
Try not to rush through the process of choosing and creating your custom email domain. Using a custom email domain offers several benefits, but it has some risks, too.
When youre considering using an email domain, apply these tips:
- Make your domain easy to spell and remember.
- Choose the .com extension whenever possible.
- Watch out for awkward words if you abbreviate .
- Stick to simple, pronounceable domains no symbols or numbers.
- Keep your email domain short and sweet.
The goal of using a custom email domain is to take your email address to the next level. Make sure the email domain you choose doesnt stand in the way of that goal.
Now that you know the answer to the question what is an email domain? its time to decide whether to choose one of your own. Whats the best email domain? What about the worst? Let us know in the comments below!
Are Custom Domain Emails Portable
Yeah, thats one of the great things about custom domain emails: theyre 100% portable. This essentially means that youll be able to switch between any hosting provider without losing your address. If you want to switch from Gmail to Yahoo, for example, all youll need to do is go to your accounts and import. Its that simple .
Thats what separates custom domain emails from regular emails. With ordinary emails, youre at the mercy of the service provider you choose. If you want to switch, youll have to uproot your whole system and start afresh. You wont be able to just move over. Since you pay for your domain name, you own it. This gives you full ownership of it, making it 100% portable and flexible.
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Its Neater And More Professional To Have An Email Address On Your Own Domain As We Show You
While you get a lot with a free email account, such as those from Gmail or Microsoft, youre plagued with adverts and you get less choice over your email name. A better way is to register your own domain name and then add an email package to it. This gets you a completely custom email address and lets you expand to add more users or family members, as you want. If youre running a business, it also looks a lot more professional to have a dedicated email address than it does to be using a free one. Here, well show you what the various options are, how you go about setting them up and what the benefits are over a free service.
How We Evaluated The Best Domain Registrars For Small Businesses
Its vital to get the right business domain name for your website and professional email as part of your business branding. However, with so many ways to register a domain, it can be confusing to figure out which offers the most value for your business. To help you choose, we reviewed and analyzed the best domain name registrars based on factors that often matter most to small businesses, including:
After considering the above criteria, we found that IONOS is the best domain registrar for small businesses overall. There are several very inexpensive options for buying domain names. All come with private registration, a free SSL certificate for those planning to use their domain for a website, and a free email account to use with your custom URL.
Also Check: Where Do You Buy Website Domain
Connect To Your Provider & Create Your Email Address
Once youve settled on a format, create your customized email address within your chosen email hosting solution. How you connect your domain to your email host depends on where you registered your domain name. If you registered a domain name through , for example, youll simply follow the remaining prompts, and the work is done for you.
On the other hand, if you registered your domain through a website or email hosting plan , a site builder like Wix or Squarespace, or another third-party service, you may need to take additional steps. Most business email providers have detailed instructions available to help you connect your domain and email accounts, if not live support to assist you.
If you got your domain as part of a web hosting plan, navigate to your web hosting providers instructions on how to set up your new business email address. For most, you will see an option labeled Email from within your account dashboard. Follow the prompts to set up your custom email account.
Setting Up Email Forwarding
This step is one of the important steps you need to do to make sure your Gmail account can receive emails to the custom email addresses your created earlier.
Email forwarding basically will forward emails that the server received to the specified address.
In Mailgun, you do this with Routes.
Click on Receiving on the sidebar to view the list of routes and click on the Create Route button to create a new route.
If youre like me, just launched your site and youre doing everything by yourself.
I would create a route that would catch all emails sent to my custom domain and forward all those emails to my Gmail account.
This means emails sent to and will be forwarded to my Gmail account.
Lets create a new route for that.
This is the simplest route. Just check the Forward checkbox, enter your Gmail address and set Priority to 1.
And youre all set!
This setup works fine for me right now. But as my team is growing, I might want to assign a different team member to handle different email address or I might set up another email address from another team member.
When that happens, our Catch All route wont work as it should be anymore.
I will need to apply multiple different routes so that emails can be forwarded to its respected recipient.
This is an example of a route that I would implement in the future to accommodate that.
So I might assign a team member or a virtual assistant to handle any inquiries sent to or for example.
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Who Owns My Domain
You own your domain and GoDaddy is the registrar that manages it for you. You can set up a website with your domain or transfer it to another registrar if you prefer. However, if you transfer your domain away from GoDaddy, you will no longer be able to send or receive email with Outlook.com using your personalized email address.
Gives You A Chance To Customize
One of the great perks of a custom domain email is the customization options. You can easily personalize your brands email account with multiple different email addresses, each associated with your business.
This is especially helpful if you have multiple departments and employees, and will ensure customers are directed to the right person in the team. Just head to your email client, add an account and assign it to your new colleague or team member.
Not only this, but a custom domain name can set your brand apart from others in your industry. If you specialize in AI and tech, for example, you could opt for a domain name ending in .AI. Though the .AI domain originates from Anguilla, its often used by companies in the tech space to show their innovation, marking them as industry leaders in AI. Subtle right?
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How To Configure A Basic Email Account
Were using 1& 1s standard mail hosting for this walkthrough, although configuration steps are similar with other accounts, too. When you log in to your account, you need to click the selection to create an email account. Youll have a choice between Basic and Business, so select Basic. Youll first need to enter a name for the email account and then use the drop-drown menu to select the domain name you want it associated with, such as . Next, just fill out the details and enter a password. You can also choose to enable anti-spam and anti-virus to keep your inbox clutter-free, and if the account can be upgraded to a Business account. You may want to leave this option selected so that you can take advantage of the additional Business features at a later date.
Setting up a desktop client, such as Windows Live Mail is straight forward and easy. You just need to enter a new standard mail account and use the information in the table below. Note that some email clients let you add the account, but only let you adjust the required port number afterwards, so dont worry if you initially get an error. Your email address and password are required for authentication.
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Create An Email Domain With Zoho Mail
If you already have a domain name , you can use Zoho Mail to set up a matching email address for free. This email service offers a variety of plans, including a Forever Free Plan with access for up to five users, 5GB of data, and a 25MB attachment limit.
To set up your free email domain, go to Zoho Mails pricing page and scroll down to Forever Free Plan. Youll find it near the bottom of the page and its less obvious than the paid plans.
Next, youll need to add your existing domain or buy one through Zoho. You can purchase a domain name for about $10 per year:
Select Add Now beneath Add an existing domain. Then, fill out the information in the popup window:
Once you click on Add, youll land in your setup area, where youll need to verify your domain using either the TXT, CNAME, or HTML method. Zoho Mails detailed setup guide gives you step-by-step instructions on how to accomplish this:
Once youve verified your domain, you can create your first email address, which will also become the primary administrator account. Click on Create.
Next, its time to configure your email delivery. Youll need to log into your web hosting portal, head to the DNS manager, and locate the section with your MX information:
Once you save your new MX record, it might require around 30 minutes to take effect. After that, you can log into your account via Zoho and start using your new business email.
Also Check: Can You Change Domain Name On Wix
Why Is Google Workspace The Best Choice For Professional Branded Email Address
With best-in-class spam filters, smart search, an intuitive and tidy inbox experience, and extensive add-on integrations, Gmail is one of the best email services out there.
And the best part is we get so much more than just email. All our team members get 30 Gigabytes of storage and access to advanced features in the entire Google suite of cloud apps.
You can also use , or even extend and create custom workflows with Google Apps Scripts. Read our dedicated post about for more in-depth information.
Professional Email Address Ideas
Below, we cover a comprehensive list of examples for your business email address. The style of the email address you should choose depends on the domain name youve registered for your business.
If you are using the company name for the domain name and your email address, you should mix and match it with your first name, last name, or initials. You can also single out your position in the company in the email address if you need the extra authority.
The most significant variable in your business email is the domain name you choose. If you want to be taken seriously as a business by other companies, the least you can do is register the right domain name.
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Set Up A Google Account
Currently, Gmail is one of the best and most reliable email clients on the internet. Its completely free, performs without issues, and you get 15 GB of email storage as well as a personal Drive folder.
On top of that, you can be logged into multiple Google accounts at once. This means that you can use both your personal Gmail and your business account at the same time.
However, this can lead to mistakes when sending or responding to emails, so you should always pay attention not to send a private message to a client.
If you dont have a Gmail, follow these instructions to create one:
When youre account is set, you can move on to forward all your messages to it.
Configuring Gmail To Send Emails As A Custom Domain
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Setting Up Your New Google Workspace Email In Mail For Windows 10
If you prefer to use your Windows 10 Mail app instead of your browser, its effortless to set up.
If you havent set up an email account yet, all you have to do is open the app. It will automatically prompt you to Add an account.
If you already have an active one, log out from it, and click the Add new account link.
Next, click the Google button, and log in with your Google Workspace credentials.
Google will prompt you to confirm that you are allowing windows access to the data.
Just scroll to the bottom and click Allow.
Once youve done that, you will be able to read and send emails from within the Windows 10 Mail app.
The setup is done and you dont need to do anything else at all.
Setting Up Smtp Credentials
Now that your domain has been verified. Its time to add some email addresses.
Go to your Dashboard, scroll down till you see your domain name and click on Domain Setting.
Click SMTP Credentials and you should see all the credentials you added for the domain. To add new credentials, click on New SMTP User button.
Enter the new login name.
Once created, youll see a notification status with the generated password.
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How To Set Up Gmail With Your Domain
Heres how to set up Gmail with your domain name for a personalized and professional looking email address:
Now that the account creation is complete, you can begin to set up your Gmail account with your domain. First, though, you need to verify your domain name.