How To Use Gmail With Your Own Domain Name
So can you use Gmail with your own domain name? And if so, can you do it for free? The answers to those questions are yes and yes. And in this post, youll learn how to do it.
Specifically, Im going to show you two ways to use Gmail with your own custom domain name:
Add Google Workspace Users
If youre not the only employee in your company, this is the best time to add the other users. Especially if you already use a different email service to handle emails.
Creating new Google Workspace users
Adding new Google Workspace users
Fill out the name and username, and click the Add New User button.
Repeat for all members of your staff.
If your company already has email addresses, ensure that every username matches the existing one exactly.
Test Your Email Address
Since Google confirmed that you correctly entered the MX records, this is technically not a necessary step.
But its the fastest way to take your new branded email for a spin inside the Gmail inbox.
Open another email account, Gmail, Outlook, AOL, it doesnt matter. Compose a new email and enter your new email address in the To field.
Write a random subject like First email and send it.
Now, head over to Gmail and log in with your Google Workspace credentials.
Testing your new Gmail address
If you did everything correctly, you should see the test email you send from your other account in your inbox.
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You can also try composing and sending an email the other way around to confirm that you can send mails without issue as well.
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Why Is It Important To Create A Professional Email Address
Chances are incredibly high that you will email potential and existing clients regularly. Its often the first stage of networking and building a relationship online.
That makes your email address a crucial part of your brand, one that you should protect and improve as much as possible.
As a freelancer or business owner, you cant afford the first impression an email address like gives off.
First off, its hard to correctly judge who the email is from, at a glance. Second, even with a more serious email like , your email recipients have no easy way of confirming your identity.
Anybody can create a Gmail or Outlook address with any name. How can a potential client confirm that you are who you say you are unless your email address backs you up?
An unwillingness to invest in a professional email address indicates that youre not very serious about your business. Thats why you want an email address like or
Bluehost Free Hosting For WordPress Websites
This service provider is one of the leading web hosting companies offering you a free email domain when you take one of its hosting packages.
Plans are affordable, starting at $2.95 per month. However, Bluehost is only available for WordPress websites. If you have a WordPress CMS, youll get free a free domain name included with your plan and five free email addresses.
Its excellent value for WP webmasters and site owners.
Pros
- A free email domain included with your hosting plan
- Five free email addresses included with your hosting plan
- Options for forwarding your business email through Gmail
- The package comes with web hosting, one-click WP installations, and an SSL certificate
Cons
- Suitable for WordPress sites only
- Free remail requires a hosting pan subscription
- Not ideal if you dont need hosting or you only have one email address
How do I get a free email domain with Bluehost?
To access the free email domain and email addresses, youll need to choose one of the Bluehost hosting plans.
After registering and selecting your custom domain name, set up your professional email address using your custom domain name by navigating the Email and Office section of your dashboard.
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Benefits Of A Professional Email Address
If you are running a business or offering services, it’s advisable to use a professional email address instead of a free one if you’re able to.
The following are the primary benefits of a professional email address :
- It makes you look legit and gives you an air of professionalism.
- It’s less susceptible to hacking compared to free email addresses.
How Can You Benefit From Having A Personal E
Having a personal e-mail domain rather than a freemail address can offer many advantages, as outlined in the following six points:
- Professional: a polished image is key in having a successful career, and that applies to your online presence as well. While freemail addresses with provider domains often convey an amateur image, successful businesses and entrepreneurs use e-mail domains. By customizing the e-mail, you can ensure that your contact details are coordinated, creating a sleek and professional image which facilitates customers trust. The most effective domains are either company-oriented or personal, for example:employeename@company.com department@company.com jobs@company.com
- Concise: freemail companies provide e-mail addresses with their domain to their customers, making it difficult to register a name that is unique and concise. Names are usually snapped up very quickly, so users are often forced to come up with long combinations of numbers and letters: john.r.smith1957@freemail-provider.comLong e-mail addresses carry with them the risk of being misspelled or misremembered, whereas custom e-mail addresses can be shorter, making them concise and more memorable.
- Safer: cybercriminals also need a high hit rate if their malware are to have a big effect. Freemail providers are a common target for hacking and phishing, but this risk decreases significantly with a personal e-mail domain.
$1 Domain Names
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Verify Domain And Set Up Email:
If the MX records have already been saved, tick the box in the G Suite setup saying I saved MX records.
To exit the setup wizard, click on the Verify domain and set up email button.
Your G Suite email account functions just like every other Gmail account. By visiting the Gmail website, you can access it, and sign in with your email address.
You could also use the Admin console to manage your G Suite account. It is where new users can be added/removed to your domain name. Each user will have a storage of 30 GB and with all the same features, but no access to the admin console will be given to them. Those users may be removed at any time you wish.
Configure Forwarding Between Your Domain Email And Gmail
Now we get to the good stuff: forwarding emails sent to your business domain on to your Gmail . This step is divided into two parts for inbound and outbound emails.
Forwarding incoming emails to Gmail
Every compatible hosting service has their own way of configuring incoming email forwarding, but generally the process looks like this:
Forwarding outgoing emails through your domain email
Once youve got incoming email forwarding set up, youll need to do the same within Gmail for outgoing emails. Luckily, Google allows us to do this for free via its SMTP servers. Heres how:
Test out your forwarding
Once youve configured in/outbound email forwarding, youll want to test it out.
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Why Not Just Use Googles G Suite
In case you havent heard, of its free apps.
For people like you looking to create their first pro website, the most important benefits of G Suite are additional Google Drive storage and support for custom domain email addresses.
But, thatll cost you $5 per month nothing crazy but thats an extra $60 a year you can spend on other cool tools to grow your website.
And, as it turns out, if you already have a custom domain name and a professional email address from your hosting company, theres actually a way to use your websites custom domain with Gmail for free!
So lets go over how to make a professional email address and connect it to Gmail in 4 easy steps.
Setting Up A Google Apps Account
Step 1
“Get Started”
Step 2
Step 7:
The final step of this process is adding the Gmail MX Records to your domain. Google provides their own mail servers, which you can read about here. Switching your MX Records to the ones provided on their page differs depending on whether you use S-Drive or another hosting service.
- If youre using S-Drive, sign in to your S-Drive account here, then go to the domain management page and click Manage DNS Settings under the domain name you are using. Youll need to get and enter them into this page so that your DNS setup looks similar to this:
- If youre not using S-Drive, youll either need to sign into your hosting providers control panel and change the records yourself, or contact a server administrator to take care of this for you.
Congratulations! You are Done!
Remember, DNS changes may take a few hours for them to filter through the ‘net so if you do not start getting e-mail right away, give it time for these settings to propagate.
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Verify Your Google Workspace Domain
Now that youve created a user, head to and log in with your new credentials.
Once youve logged in, there is a tutorial that will help you set up Google Workspace. You will start by verifying your Google Workspace domain.
Verifying a domain in Google Workspace
Choosing a verification method for Google Workspace
The default option is adding a TXT record to the DNS records of your business site. Adding the TXT record to your DNS wont affect your website or domain in any way.
If youre using Kinsta DNS, make sure to check out this tutorial on how to in MyKinsta.
Google Workspace TXT record
Once youve selected the TXT option, Google will generate a code that starts with google-site-verify. Click the Copy button to copy the code to your clipboard.
Now you need to access the DNS tool of your hosting provider in a new tab or window. Dont close the Google Workspace tab.
Existing Kinsta customers should use the Kinsta DNS tool.
Kinsta DNS
Select TXT from the Type dropdown menu.
Copy and paste the verification code into, and press the Add DNS Record button.
Adding a TXT record
Once youre done, return to the tab with the Google Workspace signup page in it.
Verifying your domain
Scroll to the bottom of the page and click the Verify my domain button to complete the verification.
Note: It may take a few minutes for the DNS records to go live, so it will take some time before Google can complete the authentification.
Select A Basic Or Business Account
Unless you know that you need unlimited storage, I recommend starting out with the Basic G Suite account. It costs $5 per month and includes 30 GB of cloud storage, compared to $10 per month for the Business account. You can always upgrade later if you find that you need the additional cloud storage or other features that are included in the Business edition.
Both options include a 14-day free trial.
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Delete Old Mx Record:
You need to go back to your DNS zone editor to do this, and scroll to the bottom to the MX records section. Youll see the previously created MX records together with an older MX record that still points to your website.
To delete it, click the Delete button next to the old MX record. Turn back to the setup screen of the G Suite and check the box saying I deleted existing MX records.
You will be then prompted to save your MX records. When you add MX records, they are already saved for some providers, but you may have to save MX records manually for others.
How To Set Up An Email Account That Uses Your Domain Name
This guest post is written by Kashish Jain.
Most of the people who are new to web design and just exploring how to start a blog dont understand the capabilities that come free with their domain, so they dont take advantage of them.
How many times have you visited a site for www.something.com and on the Contact Us page, you find that the sales or customer service personnel have email addresses like ? It certainly is not the main measure of business quality, but the average person usually thinks, Geez, what is that, their personal email address?
I, too, began using my personal email address for my website, but very soon I started to realize the importance and need of something more professional.
Why not use the domain email which is free with your hosting account? Using email addresses like will look much more professional than the personal emailand the best part is, its free!
The bottom line is that if you have paid money to own a domain then you should, at the least, buy from a domain registrar that offers email forwarding for their accounts . You can also create a domain email address from the cpanel given to you by your hosting providerstheyll also provide at least one free email address for your account.
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Activate Gmail For Your Google Workspace Account
The final step is to activate Gmail for your Google Workspace accounts.
Activating Gmail
Google Workspace MX Records
On the page, youll see the following MX records:
- aspmx.l.google.com / priority = 1
- alt3.aspmx.l.google.com / priority = 10
- alt4.aspmx.l.google.com / priority = 10
Youll need to open a new tab and go to your hosts DNS tool, or re-open the DNS tool tab from earlier.
Typically, you would need to copy and paste manually, but not with Kinsta. Since we are big fans of Google Workspace, we have created a one-click solution for helping our customers setting this up quickly.
Simply access Kinsta DNS through MyKinsta, and click the Add Gmail MX Records button at the top of the page.
Easily add MX records through MyKinsta
The MX records, like nameservers, are the same, regardless of the user, so you dont have to change anything. Press the Add 5 records button to proceed.
Gmail MX records confirmation
Since it can take some time for the changes to go live, you can take a tea or coffee break before continuing.
Alternative Method For Other Hosts
For other hosts, youd need to access your DNS tool, for example, through logging into your cPanel and opening DNS Zone Editor.
Select the appropriate domain, and then click the Add Record button to open a new window.
If your host has email enabled by default, you might need to remove existing MX records.
Activating Gmail in Google Workspace
Google Workspace business email finalized