Activate Gmail For Your Google Workspace Account
The final step is to activate Gmail for your Google Workspace accounts.
Activating Gmail
Google Workspace MX Records
On the page, youll see the following MX records:
- aspmx.l.google.com / priority = 1
- alt3.aspmx.l.google.com / priority = 10
- alt4.aspmx.l.google.com / priority = 10
Youll need to open a new tab and go to your hosts DNS tool, or re-open the DNS tool tab from earlier.
Typically, you would need to copy and paste manually, but not with Kinsta. Since we are big fans of Google Workspace, we have created a one-click solution for helping our customers setting this up quickly.
Simply access Kinsta DNS through MyKinsta, and click the Add Gmail MX Records button at the top of the page.
Easily add MX records through MyKinsta
The MX records, like nameservers, are the same, regardless of the user, so you dont have to change anything. Press the Add 5 records button to proceed.
Gmail MX records confirmation
Since it can take some time for the changes to go live, you can take a tea or coffee break before continuing.
Alternative Method For Other Hosts
For other hosts, youd need to access your DNS tool, for example, through logging into your cPanel and opening DNS Zone Editor.
Select the appropriate domain, and then click the Add Record button to open a new window.
If your host has email enabled by default, you might need to remove existing MX records.
Activating Gmail in Google Workspace
Google Workspace business email finalized
Do I Need A Com Domain Extension For My Business
The .com domain is the original extension for e-commerce companies, and its still the leading domain extension today.
However, the dot.com domain doesnt have the same effect it used to in search queries. Today, Google prioritizes local searches to local domains.
Therefore, if youre running an accountancy business in New York, you dont need to go with the .com or .org extension.
Choosing a local domain extension, like .nyc, is a better option, especially for rising through search and SERP rankings.
These custom domain extensions look great on your business card and online, adding more value to your brand identity.
One of the biggest issues with choosing a .com domain is the cost. Some premium domains sell for thousands of dollars. If youre bootstrapping your startup, you cant afford that expense.
A local custom domain like .nyc is more affordable, and youll probably find what youre looking for, and it costs you less than $10.
My Personalized Email Address Is Not Receiving Or Sending Mail
Go to and select the diamond icon on the toolbar to open the premium section of Outlook settings.
If you don’t see a diamond icon in your inbox , it means your Microsoft 365 subscription has expired. Go to to re-activate your subscription, then reconnect your domain using the steps in “Get started”.
If you don’t see a “Personalized email address” tab underneath “Features” and “Security”, it means your personalized email address was removed from Outlook.
If you originally set up the domain, your Microsoft 365 Family subscription likely expired. Go to to re-activate your subscription, then reconnect your domain using the steps in “Get started”.
If someone shared a Microsoft 365 Family subscription with you, their subscription may have expired, or they may have removed the domain from Outlook. Contact the owner of the Microsoft 365 Family subscription and ask them to reconnect the domain.
If the “Personalized email address” tab has a red status bar, your domain may have expired. Confirm with GoDaddy that your domain is still active.
If your domain is active with GoDaddy, select Cancel setup and refresh your browser window. Then go to Premium> Features and select Get started.
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Why You Need A Business Email Address
Here are the important reasons for using the business email address:
- It is a custom business email address and thereby is more professional.
- Business email address is short and can be remembered easily.
- You can ensure that every email you send has a standard format and therefore maintain consistency.
- Sending emails with a business name enables you to promote your brand.
- Professional email addresses are less unlikely to be marked as spam by customers.
Are Business Emails Free
Just to clarify Its not possible to get a free business email address with a website domain on the end of it like You could get a free email that ends in @gmail.com, or @yahoo.com, but that could look pretty unprofessional.
Youll need to pay for website hosting to get that free email address that ends in your own domain, and many hosts like Bluehost offer a free business email address with their hosting plan.
Because these plans offer so much with them, including the free email address, they are nearly free solutions to get you a business email address.
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This Is Hard And Even A Bit Scary
E-mail is hard. If you want an easier sysadmin project, go set up a Web server. E-mail is a lot more complex, with many more moving parts. On the other hand, your correspondence with others is one of the most personal aspects of your online lifein a medium ultimately made of text, your words are you. It’s worth learning how to claw your online life back from those who would data mine and monetize it.
There are pitfalls and caveatsthe biggest of which is that if you run your own e-mail server, you will be the sysadmin. The upside of this is that no bored or tired customer service rep about to go off-shift is going to fall for a social engineering attack and reset your e-mail password. The downside is that you are responsible for the care and feeding of your system. This is not an impossible taskit’s not even really difficultbut it is non-trivial and never-ending. Applying critical updates is your responsibility. When do critical updates come out? That’s your responsibility to keep track of, too.
Worst of all, if you screw up and your server is compromised or used as spam relay, your domain will almost certainly wind up on blacklists. Your ability to send and receive e-mail will be diminished or perhaps even eliminated altogether. And totally scrubbing yourself from the multitude of e-mail blacklists is about as difficult as trying to get off of the TSA’s No Fly list.
You have been warned.
Synching Tasks Notes And Journal
While the Tasks, Notes and Journal folders sync with other Outlook for Desktop installations, these folders do not sync to all other devices when using Exchange ActiveSync or the Outlook app. You can consider the following alternatives
TasksTasks syncing via the EAS protocol is supported but many Mail apps, including the Outlook app for iOS and Android, do not sync this folder. Microsoft has developed a separate app called To Do which is dedicated to Tasks management. It uses the Tasks folder in your Outlook.com for storage so everything stays synchronized. You can get the free app for Windows 10, iPhone and iPad, Android or use it in your favorite Internet browser.
NotesThe Notes folder of Outlook can be accessed in the Sticky Notes section of OneNote for iPhone and iPad and Android or by using Microsoft Launcher for Android. Sticky Notes is also available as a separate app for Windows 10. As an alternative, you can also access them with your favorite Internet browser.
JournalThere is no real alternative to the Outlook Journal but you can create an additional Calendar folder and create a new view which is using a Timeline layout. Then you can use Appointments to create Journal entries. You could of course also leave it in the Day/Week/Month view for a more diary style Journal. This additional Calendar folder will automatically sync with any Mail app.
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Can’t You Get A Free Custom Address With Microsoft
Like the free custom email deal with Google Apps, Microsoft used to offer a service that allowed users to attach their custom domains to free Hotmail and Outlook.com accounts. But in 2014, they shut it down to focus on their paid offerings.
The move is disappointing, but not surprising. The fact that the Windows Live Admin Center continued to use the old Windows Live branding and was never updated with the modern design of Outlook.com was probably the biggest clue. In addition, the service has always been extremely limited, with administrators only able to add or delete addresses. And the relatively recent addition of a prominent Microsoft Office 365 link under the Sign In button was telling as well.
Basically, if youre looking for free custom email today, your only option is Zoho Mail.
Setting Up Your New Google Workspace Email On A Mac
If you dont want to access the Gmail web app through your browser, you can easily add your new Google Workspace email address to the Mail app.
First, open up your Mail application. Then click the Mail option in the top menu to expand the main preferences.
Select the Add Account option, choose Google, and then click continue.
From that on, youll start the easy activation process.
Adding Gmail to Mail app
If youd like, you can now even select which apps to sync with the account, not just Mail, but also your Calendar and Notes.
You can now send and receive emails from your new address from using the Mail app.
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But Its Also Worth Doing
OK, that ought to be enough to scare away the people who aren’t serious. For those of you still with me: this is going to be a hell of a lot of fun, and you’re going to learn a lot.
This is going to be multi-part series, and here in this first part we’re going to ask a bunch of questions about how we’re going to set our e-mail server up. We’ll also outline the applications we’re going to use and talk about what they do. We expect this series will run over the course of the next few weeks unlike our series on setting up a Web server, though, you won’t be able to get started firing off e-mails after part 1you need the whole thing in order for it all to work right.
This certainly isn’t the only DIY e-mail tutorial on the Web. If you’re eager to skip ahead and get started now, we suggest consulting Christoph Hass’ excellent tutorial on Workaround.orghe makes many of the same configuration choices that we will be making. However, Ars wouldn’t be putting this guide together if we didn’t have a few tricks up our sleeveswe’ve been in an e-mail configuration cave for the past month, and we have a lot of good information to share.
Available Default Web Applications
Choose whichever email dashboard you like the look and feel of the best! Horde gives you a basic layout that includes a calendar, address book, and notes section.
The next available default client is roundcube. Its feature list is smaller but the dashboard looks a bit more modern.
Last is SquirrelMail. You can customize personal information with features like email signature and edit your incoming messages with different highlights based on which set of recipients you receive mail from.
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How To Create The Perfect Business Domain Email Address
The last part is a no-brainer, it should be your business domain name:
But what about the first part of the address?
This is where you have a chance to craft the precise image of professionalism that you want to achieve with your business email address.
Make that addresses, plural, because its recommended that you create multiple business email addresses. Not only will that help you sort incoming email into helpful groupings, but it gives customers the impression that your company is fully staffed and carefully managed through departmental divisions.
The most important email address will be that of the business owner. Convention dictates using the first Initial and last name, or both names .
The main purpose of this address is to serve as your personal business email address. When you provide it to customers and prospects, theyll know they have a direct line to you, the companys owner.
Another important factor is case. While the domain name portion of your email address is not case sensitive, the part that appears before the @ is case sensitive. If you set up JDoe@yourcompany.com and someone tries to reach you at jdoe@yourcompany.com, youll never get the email. Play it safe and use only lower-case letters in your business email addresses.
How To Send Emails In Gmail
Refer to the cPanel email settings you made a note of before
4. Enter the outgoing SMTP Server
5. Enter your full email address as the Username
6. Enter Password for your email account
7. Choose Secured connection using SSL. Make sure the port is changed to 465
8. Click Add Account
9. Verify your email address
10. Because we setup email forwarding before, a confirmation email will be sent to your Gmail
11. Click the confirmation link in the email or copy/paste the PIN
12. All done! You can now send and receive emails using Gmail
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Business Standard Package :
One last note if youre a registered nonprofit, you can get Google Workspace at a discounted rate, or even for free through . Regardless of whether youre nonprofit or for-profit, its best to take the long-term view and sign up to get all of Googles business productivity tools, especially given that can save a few extra dollars if when sign up with the promo codes. If you want to switch later, it will be a pain in the butt to transfer all your emails to Google Workspace. But if you still want a quick fix for the time being, heres a quick workaround to use Gmail with your own, custom domain email for free.
Integrate Your New Domain Email With Gmail
I hope these steps are clear enough for you to set up your own domain email address. However, if you feel Ive missed something, or youre not able to follow up, then let me know in the comments.
Do you have a blog?Read our guide on how to start a blog to get yours set up today.
Kashish Jain is professional blogger from Delhi,INDIA who writes on various topics like blogging, technology updates, public administration.
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