How To Make A Professional Email Address When Your Name Is Taken
We covered a lot of templates and alternatives you could use to come up with an email address. But most of them rely on you being able to get either your name or your company name on a .com or other highly trusted domain.
If all variations of your full name and initials, as well as your company name, are taken, dont give up hope.
The best approach is to combine your company name or name with your location.
Not only will this make it easy for people to find you online, but indirectly it will also help your website with SEO for local searches and . Theres a reason why so many businesses are called Your Town + Plumber and other variations, even in 2021.
If your company isnt based in a location, and youre not going to be staying in your current town for a long time, then you have to get a little bit creative.
You could start by mixing and matching initials and your names, or add your name or initials to your company name, and see how those sound to you.
Why Is Google Workspace The Best Choice For Professional Branded Email Address
With best-in-class spam filters, smart search, an intuitive and tidy inbox experience, and extensive add-on integrations, Gmail is one of the best email services out there.
And the best part is we get so much more than just email. All our team members get 30 Gigabytes of storage and access to advanced features in the entire Google suite of cloud apps.
You can also use , or even extend and create custom workflows with Google Apps Scripts. Read our dedicated post about for more in-depth information.
Purchasing A Domain Name
Checking for a domain names availability at Domain.com is simple. Type the name you wish for in the search bar and then hit the magnifying glass symbol. If available, you can then buy your domain name. If unavailable, a list of similar names with slight variations to the domain name itself or the domain extension is presented.
Once you have found that ideal domain name and confirmed its availability, youre then required to submit the following information to Domain.com:
- The domain name and domain extension
- First and last name
- Billing information
- Administrative contact information
After you file this information, Domain.com instantly starts the registration process, sending the request to ICANN, who then performs a WHOIS query to confirm your identity.
As a note, you should be aware that domain registration does not last forever. It is similar to renting an apartment for a few years, with the option to renew that rent annually. With Domain.com, you have the opportunity to purchase a domain name for a span of one to five years.
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Bluehost Free Hosting For WordPress Websites
This service provider is one of the leading web hosting companies offering you a free email domain when you take one of its hosting packages.
Plans are affordable, starting at $2.95 per month. However, Bluehost is only available for WordPress websites. If you have a WordPress CMS, youll get free a free domain name included with your plan and five free email addresses.
Its excellent value for WP webmasters and site owners.
Pros
- A free email domain included with your hosting plan
- Five free email addresses included with your hosting plan
- Options for forwarding your business email through Gmail
- The package comes with web hosting, one-click WP installations, and an SSL certificate
Cons
- Suitable for WordPress sites only
- Free remail requires a hosting pan subscription
- Not ideal if you dont need hosting or you only have one email address
How do I get a free email domain with Bluehost?
To access the free email domain and email addresses, youll need to choose one of the Bluehost hosting plans.
After registering and selecting your custom domain name, set up your professional email address using your custom domain name by navigating the Email and Office section of your dashboard.
V Configure Spf And Dkim
The Sender Policy Framework is a record in the domain’s DNS that specifies the email server that is allowed to send emails using a particular domain’s name. This is important for the recipient server to know if the email comes in from an authorized server and prevent spamming using your domain name.
In the DNS Provider, you will have to publish the following SPF as TXT record.
v=spf1 include:zoho.com -all
Here, zoho.com is the host name that includes all of our IP addresses our service uses to send emails. -all indicates that no email server other than zoho.com will be used to send emails using your domain.
Learn here to troubleshoot SPF record addition.
DomainKeys Identified Mail is an authentication technique where every email that goes out of a server is given a digital signature so the recipient server can check if the emails were sent and authorized by the owner of the domain.
To add DKIM signature for your domain:
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Create An Email Address On Your Domain
If you have your own web hosting and a domain name, then you should just set up an email address on your website hosting control panel. Follow these steps:
If you receive no errors after you click the create an account button, it means that your email is created. For example, it may be .
However, just because the email exists, it doesnt mean its accessible. To send and receive email from this account, youll need an email client .
How To Use Your Professional Email Address On Mobile Devices
Since youve set up your email address through Google Workspace, accessing it on your mobile phone is very simple.
Using the Official Gmail App
If you arent already using the Gmail App, which is available for both iOS and Android, download it and log in with your freshly-created Google Workspace credentials. Easy peasy.
If you are already using it with another address, youd need to add your new professional email address to it.
To do so, open your Gmail App on your phone.
On Android devices, press the hamburger icon to expand the menu, scroll to the bottom, and click Settings.
From here, all you need to do is click the Add account link.
Next, click the Google button to open the Google Account login page.
You may have to enter your smartphones pin code before being able to continue.
Once you see the Set up email page, log in with your Google Workspace account.
Thats it.
If youre using an iPhone, the steps are pretty similar. Tap on your thumbnail in the top-right corner of the Gmail app
This will bring up a new window where youll need to choose the Add another account option on:
You should now have the possibility to add your freshly-created professional email address, simply pick Google as your preferred option here:
What if you dont want to use the Gmail app, but rather the standard mail app on your devices? Well, heres how to add your professional email address to it.
Using the Standard Android Email App
Using the Mail App on iOS Devices
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Configuring Gmail To Send Emails As A Custom Domain
How To Create A Free Email Address With Your Domain On Hostgator
First, log in to your Hostgator account.
Next, scroll to or search for Email on your dashboard.
Select the Email Accounts icon.
Create a username and a password, then select Create Account.
Once created, your new email address appears in the email account list.
Also Check: Googlemail.com Domain
Select An Email Provider
Depending on your web hosting company, you may choose a random email provider or have to choose one from the companys email service partners. For instance, you have to select GSuite or Webmail to access your emails when using Bluehost.
If you have the freedom of choice, here are some of the options you could go with:
- G Suite
- FastMail
Register Your Personal E
If an available domain has been found, the ordering process can now begin. Its a good idea for companies and online projects to register the desired second-level domain with different extensions to increase the visibility of the network and protect the company name from domain grabbing or typosquatting.
A domain registration can be completely done online you simply have to fill out the registration form. Your name, address, and e-mail address are the only details needed. Dont forget your bank details to complete the order process.
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How To Create Your Own Email Domain Free Of Charge
Everything you need to know about setting up a free email domain.
Did you know your business email address is part of your online brand identity? If an accountant hands you their business card, what information do you look at first?
Chances are youre looking at the email address before you even glance at their name or title. Email changed business communications forever, putting us in contact with anyone, anywhere on the globe.
Lets say you meet an accountant. They look the part, professionally dressed and well-spoken. At the end of the meeting, they hand you their business card with their details.
What impression does that give you about this person, their firm, and services?
Most of us might see red flags start popping up, especially if it involves giving someone your financial information.
Its surprising how many companies and entrepreneurs make this simple branding mistake. Its even more astonishing when you consider free service providers are offering you a custom domain and custom email domains.
Sure, you might be trying to bootstrap your company in the startup phase we can understand the need to cut costs anywhere you can until things pick up.
What if we told you there was a way to create a free email domain?
This post unpacks everything you need to know about setting up a free email domain. Well give you four email providers that are waiting for you to sign up for a free email domain right now.
Why You Need A Business Email Address
Here are the important reasons for using the business email address:
- It is a custom business email address and thereby is more professional.
- Business email address is short and can be remembered easily.
- You can ensure that every email you send has a standard format and therefore maintain consistency.
- Sending emails with a business name enables you to promote your brand.
- Professional email addresses are less unlikely to be marked as spam by customers.
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Some Important Notes About This Method
While the Gmail part of this method is 100% free, there are some caveats to this method in that youll need to already have email hosting to make it work. Typically, you would get this through your web host if you have a website.
For example, if you host your website with Bluehost, Bluehost also helps you create your own custom email address as part of its service .
If you dont own a domain, heres a quick tool you can use to find out if the domain name youre interested in is available:
Once you set up your email address with Bluehost, the method in this tutorial would let you use Gmail to send/receive those emails at no extra cost. Unfortunately, already having this email hosting is a basic requirement for the free method.
For both creating your website and setting up the custom email account to use with Gmail, we recommend Bluehost. Plans start at just $2.75 per month and that includes hosting your website, hosting your email account, plus a free domain name.
If you dont need a website, another option would be to purchase email hosting through your domain registrar. For example, if you registered your domain through Namecheap, Namecheap sells a cheap email hosting service starting at just $0.79 $0.46 per month.
For the rest of this tutorial, well use Bluehost for our example screenshots. However, the same basic principles will apply to any host the interface will just be a little different.
What Are Spf Dkim And Dmarc Records
- SPF is a protocol for validating email, which is designed to find and block email spoofing.
- DKIM is a method for authenticating email. It enables a receiver to know that email was sent and authorized by the domain author.
- DMARC is a protocol for email authentication. It is specifically designed to give email owners the ability to safeguard their domain from unauthorized use. It is important set SPF, DKIM, and DMARC for your email accounts to avoid spoofing and spam.
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What To Do Next
Many small business owners are surprised to find out that with all the tools and venues you can use for marketing, email marketing is still the Big Kahuna. Here are a few stats to convince you to learn how to use a custom domain name for email so you can use it for email promotions:
- For every $1 spent, email marketing generates $38 in ROI.
- Email subscribers are three times more likely to share your content via social media than visitors from other sources.
- With an ROI of around 4,300 percent, email practically pays for itself.
The fact is that promotional emails are one of the most economical ways for any business to connect with customers. To be effective in those efforts, you need to have a professional email address.
Thats why musicians use email marketing software to share their performance schedule with fans, nonprofits use it to get donations, and photographers use it to promote their portrait services. It just works across all industries.