Change Your Email Address To Use Your Custom Domain
- 10/6/2021
Check the Domains FAQ if you don’t find what you’re looking for.
Your initial email address in Microsoft 365 includes .onmicrosoft.com, like tom@fourthcoffee.onmicrosoft.com. You can change it to a friendlier address like tom@fourthcoffee.com. You’ll need your own domain name, like fourthcoffee.com first. If you already have one, great! If not, you can learn how to buy one from a domain registrar.
Your initial email address in Office 365 Germany includes .onmicrosoft.de, like tom@fourthcoffee.onmicrosoft.de. You can change it to a friendlier address like tom@fourthcoffee.de. You’ll need your own domain name, like fourthcoffee.de first. If you already have one, great! If not, you can learn how to buy one from a domain registrar.
Your initial email address in Office 365 operated by 21Vianet includes partner.onmschina.cn, like tom@fourthcoffee.partner.onmschina.cn. You can change it to a friendlier address like tom@fourthcoffee.cn. You’ll need your own domain name, like fourthcoffee.cn first. If you already have one, great! If not, you can learn how to buy one from a domain registrar.
What Is Email Forwarding
Email forwarding is a feature that allows incoming mail to a domain email account, such as , to be redirected or forwarded to another email address, such as Email forwarding is the easiest way to set up a new email address without having to change your email program.
Forwarded email addresses are sometimes called aliases. An alias, as you know, is another name that refers to a given person. In our example, John has an email address with gmail He has just purchased the domain name widgets.com and sets up a forwarding rule which reads: Whenever an email comes in to , forward that email to In this case, the address is an alias for , as all email goes to the same Gmail address.
Many services allow hundreds for forwarding rules or aliases to be created. Suppose John runs a small business but wants to give website visitors the confidence that theyre dealing with a solid company. He could create forwarding rules for , , , and so on, and have them all forwarded to As John adds employees he can change the forwarding rules to go to other email addressesyou can have as many aliases as you want pointing to the same destination email.
What Is A Business Email Address
A business email address is an email address that uses your own business domain name. So youll need to create the domain first, then create the mailbox to match.
For example, is an email address linked to the domain namewpforms.com.
There are a few reasons why using your own domain is important:
- It looks more professional than a Gmail or Hotmail address
- Business domain names are easy to remember
- Having a branded email address builds trust
- Each email you send helps to promote your brand.
So when you create an email address, try to make the domain part unique to your business and easy to spell. Read these tips on how to choose a domain name if you need ideas.
One last tip. When you register your domain for your email, youll also need to choose a domain name extension. We recommend that you choose .com. This article on choosing a domain extension explains why.
Youll need to create a domain name and a hosting account to create your own email address. Lets move on and find out how to do that.
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Synching Mail Calendar And Contacts
As mentioned, a big benefit of having an Outlook.com account is that you can sync your Mail, Contacts and Calendar with multiple devices. These devices dont have to be PCs or laptops but can also be tablets or smartphones .
It is recommended to use the Outlook app for iPhone and iPad and Android as it supports the most features for an Outlook.com account and it can configure your account without needing to enter any server information.
However, you are free to use any other mail app as well. Most devices have built-in support for configuring Outlook.com accounts but in case you need to do it manually, you can use the following configuration settings to configure is as an Exchange ActiveSync account which syncs your mail, contacts and calendar.
| Server/URL | |
|---|---|
| Certificate | Accept the SSL certificate when prompted |
If you are using Windows 8 or Windows 10, then you can also configure your Outlook.com account in the Mail, Calendar and People apps to get Lock Screen and Start Screen information about upcoming appointments. For details see: Live Tiles for Outlook on Windows 8.
Create An Email Domain With Zoho Mail
If you already have a domain name , you can use Zoho Mail to set up a matching email address for free. This email service offers a variety of plans, including a Forever Free Plan with access for up to five users, 5GB of data, and a 25MB attachment limit.
If you dont already have your own domain name, you can purchase a domain name for about $10 per year.
If you want to avail of more advanced email features such as offline access or various calendar integration options, you can upgrade for as little as $1 per month. Note that the free version gives you web access only, so you wont be able to use another email client.
To set up your free email domain, go to Zoho Mails pricing page and scroll down to Forever Free Plan the Forever Free Plan is near the bottom and Zoho Mail makes it much less obvious than the paid plans. Youll have the option to choose between Zohos generic domain or your own:
Select the first option, then click on Add. Next, enter your web address:
Then youll land in your setup area, where youll need to verify your domain using either the TXT, CNAME, or HTML method. Zoho Mails detailed setup guide gives you step-by-step instructions on how to accomplish this:
Next, its time to configure your email delivery. Youll need to log in to your web hosting portal, head to the DNS manager, and locate the section with your MX information:
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Is Gmail A Professional Choice For Business
Some countries, like China, revere a Gmail address for business. The business culture there is different from the Western world.
In China, they view Gmail and Hotmail accounts as branding, kind of like online fashion for your emails. However, China banned its netizens from accessing Google accounts back in 2014.
Owning a Google account is forbidden, and communication through Gmail accounts is illegal.
However, having a Gmail address for your business email account is tacky and unprofessional in the Western world.
That said, many small businesses and freelancers rely on gmail.com for its free webmail services. If you want to take your Google account to the next level, consider signing up with G Suite for a $6 monthly subscription.
With G Suite, you have the option of connecting custom domains, replacing the @gmail.com with your custom variant.
You also get access to plenty of inclusions, such as the built-in inbox security features and productivity and collaboration tools like Google Sheets, Docs, and Slides.
Check out YouTube for a tutorial explaining the advantages of using G Suite and Gmail for business.
How To Set Up Gmail With Your Domain
Heres how to set up Gmail with your domain name for a personalized and professional looking email address:
Now that the account creation is complete, you can begin to set up your Gmail account with your domain. First, though, you need to verify your domain name.
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Setup Your Domain Name With Your Hosting Provider
I also assumed you already have a hosting provider. My website is currently set up with Bluehost. So Ill be using Bluehost to illustrate how to set this up.
However, the general steps should be the same even if youre not using Bluehost. Most hosts provide email capabilities and thats what well be using Bluehost for. If you dont have a hosting provider, you can set this up for free with Zoho Mail.
Receive Emails From Your Current Address In Outlookcom
The benefit of using a forwarder is that your mails will arrive almost instantly in your Outlook.com account instead, even when Outlook itself is closed.
However, this requires proper forwarding support by your current ISP but nowadays most ISPs provide support for this. If your ISP doesnt offer forwarding capabilities, dont worry, we can take care of that in Step 4.
To configure Gmail to forward your emails, use the Forwarding and POP/IMAP section in your Gmail settings.
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How To Send Emails In Gmail
Refer to the cPanel email settings you made a note of before
4. Enter the outgoing SMTP Server
5. Enter your full email address as the Username
6. Enter Password for your email account
7. Choose Secured connection using SSL. Make sure the port is changed to 465
8. Click Add Account
9. Verify your email address
10. Because we setup email forwarding before, a confirmation email will be sent to your Gmail
11. Click the confirmation link in the email or copy/paste the PIN
12. All done! You can now send and receive emails using Gmail
How To Configure Your Email Address With An Email Client
Last, youll need some software so you can actually use your personalized email address. Many email hosts will provide an email client to use, but you can choose other programs if you prefer.
The exact steps youll need to take will vary depending on the specific email client and hosting service youre using, but will look something like this:
If youre ready to register domain email, start by searching for a domain name from Hover!
Already have a domain name? Learn more about our email hosting.
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Connect To Your Email Provider
How you connect your domain to your email host depends on where you registered your domain name. If you registered a domain name through an all-in-one domain and email hosting service like Google Workspace, youll simply follow the remaining prompts and the work is done for you. On the other hand, if you registered your domain through a web hosting service, site builder, or another third-party service, you may need to take additional steps.
For example, if you got your domain as part of your web hosting plan, you need to navigate to your web hosting providers instructions on how to set up your new business email address. For most, you will see an option labeled Email from within your account dashboard. Follow the prompts to set up your custom email address.
From there, all you need to do is decide how you would like your email address formatted. For help deciding which is right for your business, learn more about choosing a professional email address.
Heres How To Create A Custom Domain Email Address With Gmail:
If you have any questions about using Gmail with a custom domain, feel free to leave a question in the comments!
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