Why Should You Set Up An Email Account For Your Domain Name
Why bother with this at all? Whats wrong with using the email address you already have? There are a number of great arguments for setting up an email account for your domain name. Lets run through them:
If you have a domain name, you should be using an email account with that domain name, as its worth setting up for the professional look alone. So how do you do this? Well discuss the options available to you, as well as the pros and cons of each.
Allow Gmail To Send Emails Using Smtp
At this point, new emails to your custom domain should show up in your Gmail account. However, you wont be able to reply to them from your custom email domain yet.
To fix that, you need to configure your Gmail account to send through your custom emails SMTP server. Typically, youll find your emails SMTP server information at the same spot where you found the POP3 information:
Once you have your SMTP information:
This will open another popup window that has multiple steps.
On the first screen:
- Enter the custom email address that youre using.
- Check the box for Treat as an alias.
Next, enter the SMTP information from your email host:
- SMTP Server and Port from your email host.
- Username normally, this is your full email address, but sometimes its only the part that comes before @.
- Password the password that you set when creating your custom email address.
- Choose whichever Secured connection method that Gmail recommends.
- Click Add Account.
Gmail will then send a confirmation code to your custom email address. You need to click the link in that email and click Confirm to finish the process.
Since you already configured Gmail to receive emails from your custom domain name, you should be able to receive this email from your Gmail account. It might take a few minutes for Gmail to fetch the email from your server.
About User Alias Domains
Give users an email alias at another domain
For example, you signed up for Google Workspace with your–company.com. You own the domain other-company.com and add it as a user alias domain.
- Each user gets an email address at both your primary domain and the user alias domain.
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Everyone can send and receive email from either address.
Ann’s address Ann’s email alias - No extra cost per user or group. Add up to 20 user alias domains to your Google Workspace account.
Note: A user’s alias address might be visible to other users. For example, if a recipient searches Gmail for messages from Ann, search results might include messages from ann@your-company.com and ann@other-company.com.
Learn more in the FAQand Limitations with multiple domains.
If you manage a large organization: Your users might have a personal Google Account that already uses the domain. When you add the user alias domain, those users’ accounts are automatically renamed. All data in the accounts remains outside of your organizations management. To find users with accounts, first add the domain as a secondary domain. The list of accounts is generated within 24 hours. Learn more about conflicting accounts.
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What Is The Storage Space Of Email
Email storage space is the total amount of data, in megabytes, that your email messages occupy on the server. Each character written in your email message is equal to one byte of space. The size of your email attachments like PDF, images, slides, etc. are also included while calculating the storage space used.
All professional email providers have a fixed storage space that they allocate to each email account. Once this limit is breached, all incoming emails will bounce. Also, you will not be able to send any new emails. Hence, it is important to monitor the current storage space consumed by your email account to prevent the loss of important incoming client emails.
Zoho Is The Best Free Hosted Email Service
Zoho offers many similar features to G Suite, but, crucially, it offers a basic free plan that will get you hosted email at your own domain alongside a productivity suite. You miss out on Gmails world-class spam protection, only get a modest 5GB of storage, and generally only get basic controls, but if you dont want to pay for email this is definitely the best choice.
Its also worth noting that Zohos first paid tier removes a lot of these restrictions, adding more storage, security features and admin controls — but not the same quality spam protection offered by Gmail — and costs only $2 per user per month, a fee significantly lower than G Suites. If you want to start out on the free plan, but are concerned youll outgrow it, this option to upgrade later is another bonus for Zoho.
Lets get started running through how to set up the Zoho free plan for email at your own domain. Head to the Zoho website and create a free account. Once signed up, select Mail, add your phone number for security if required, and then select the Lite plan.
Once your domain is verified with Zoho, youll be prompted through a couple of setup steps, including creating your primary email address, and adding any other users and any group emails. If you want these, then set them up as prompted. Otherwise, skip through to continue.
As with G Suite, you now need to update your domain names MX records.
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Custom Domain Email Marketing Ideas
Email marketing has shown to be one of the most effective ways to nurture your business leads and encourage repeat business. You can use your professional email to market in earnest to potential customers and contacts to form longstanding relationships.
Not sure how? Here are some examples to get you started:
- Free eBooks or whitepapers are great incentives to get folks to sign up for your mailing list. Make sure the information is something that subscribers can use, and dont be over-promotional. Let your knowledge and experience be your sales pitch.
- Offer exclusive Subscribers Only discounts and sales. Include a promo code just for your email marketing list subscribers.
- Share tips or FAQ that you know your site visitors are hungry for. Include a how-to guide or list of tips targeting what your customers want to know. Of course, also incorporate to your website.
- Include exclusive content that is not posted publicly on your blog or site. Maybe a special how-to or downloadable PDF that only email newsletter subscribers can access.
- Provide a customer survey. The survey can ask about anything from newsletter content to product offerings. Include an incentive, such as the subscriber being entered in a drawing for a gift certificate or gift card for your products or services. What do you want to know? Just ask your subscribers will pipe in!
Quick email marketing tips
Now that youve got some ideas brewing, youll want to keep these tips in mind:
Add Or Edit Custom Dns Records
Follow the steps below to add a custom record for a website or 3rd party service.
Sign in to the Microsoft admin center at .
Go to the Settings> Domains page.
On the Domains page, select a domain.
Under DNS settings, select Custom Records then select New custom record.
Select the type of DNS record you want to add and type the information for the new record.
Select Save.
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How To Set Up An Email Address For Your Website Domain Name
Creating a new website can be overwhelming for some people. This is especially true when creating a website as a beginner.
Oftentimes people fail to realize how much actually goes into launching a WordPress website and running a successful online business. And it just so happens that the email address you use to connect with readers and customers is a small drop in the bucket when it comes to achieving your dreams.
Thats why today, were going to cover exactly how to set up an email address that matches your website domain.
Benefits Of Having Your Own Email Domain
So youve put together your own site, why invest in your own custom domain? With your own email domain, you gain:
- : Most websites or blogs that are seen as an authority in their niche or field will most likely have their own email domain for contact and communication. The authoritativeness will help contribute to social proof that you are considered like an expert.
- Brand Recognition: Branding is a great way to help grow an audience over time. Having your own email domain will just increase the overall branding of your blog.
- Customer Trust: When people see that you have an official website email, it can increase the legitimacy of your online business.
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Add A User Alias Domain Or Secondary Domain
If you own another domain, you can add it to your Google Workspace or Cloud Identity account. For example, you might manage multiple businesses or brands, each with their own domain. Depending on your needs, you add a domain as a user alias domain or a secondary domain.
| Give users an email address at another domain | OR | Manage separate teams of users or businesses at different domains |
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Forward Emails From Your Custom Domain
Now that youve got a domain name, youre going to route emails from your professional address to your Gmail address, so that you can continue to use the Gmail interface.
Below are the instructions for several different web hosts.
If your host isnt listed: Look at the HostGator instructionschances are you have the same cPanel admin interface.
If that doesnt work: Your provider might not include email forwarding. You can transfer it to Bluehost for a web hosting package that includes email forwarding. Just click Get Started on this link, and on the 3rd step or so put in your existing domain name rather than searching for a new one. Theyll guide you through the rest.
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What Will Happen If I Dont Keep My Domain Name Registration Active
If you dont keep your domain name registration active with your domain registrar, youll lose ownership of your domain name. If that happens, the registrar might sell your domain name to another buyer. If you lose ownership, you wont be able to use any of the personalized email addresses associated with your domain name, even if your Outlook.com Premium subscription remains active.
Warning: You wont be able to send or receive any email using the email addresses associated with your domain name if your domain name registration becomes inactive. If your domain registrar sells your domain name to another buyer, the new owner can legally access email sent to any of the email addresses associated with your former domain name and redirect email to their own servers.
How Do I Create A Gmail Account With My Own Domain Name
If you want to create a Gmail account, youll have to go back to the dashboard and go to GSuite under the Email & Office tab.
From here you would have to set up a G Suite account. This feature is not free as it comes with a monthly premium, but its the only way you can integrate your Gmail account through Bluehost. For a full tutorial, take a look here.
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I Started But Did Not Complete The Setup Process How Do I Set Up My Personalized Email Address
Go to Settings> Premium> Personalized email address and check the status of your domain.
If there is no Personalized email address tab, it means GoDaddy did not successfully connect your domain to Outlook.com. Go to Settings> Premium> Features and select Get started.
Select the I already own a GoDaddy domain option and follow the steps in the process.
If the status bar is yellow, you just need to select Create Address and finish setting up your personalized email address.
If the status is red, it means that the connection of the domain to Outlook.com was not successful. To fix this:
First, you need to remove the domain from Outlook.com before trying again. Select the Cancel setup button.
Refresh your browser, then go to Settings> Premium> Features and select Get started.
Select the I already own a GoDaddy domain option and follow the steps in the process.
If the status is grey, GoDaddy is still configuring your domain.
Check back in a few hours. The status should change to green or yellow.
If, after 24 hours, the status is grey or red, select Cancel setup to try reconnecting.
After selecting Cancel setup, refresh your browser window. Then go to Premium> Features and select Get started.
Select the I already own a GoDaddy domain option and follow the steps in the process.
Set Up An Email Account That Uses Your Domain Name
Here, Im going to show you how to create a new email address, like , and integrate it with your Gmail account. This way, you can easily send and receive emails through the Gmail interface, but your customer will see the emails as coming from your domain email address.
The steps have been broken in two parts. First well see how to create the domain email address. Second, well integrate that domain email with your Gmail account.
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Searching For A Domain
If you manage a large number of domains, you can find them by using the Search field on the top of the pageor by using the search field in the customer list. The returned results will present the organization name inwhich the searched domain match is located. When you run a search, you see all the organizations thatcontain domains matching your search criteria. Search results show up to 1,000 results. If necessary, theresults are displayed on multiple pages.