How To Make A Free Business Email Address
Do you need to create a free business email address? A professional email address is important when youre trying to win new clients.
In this article, well show you how to create a free business email address at your own domain. This will make your business look professional and trustworthy.
First, lets clear up a few questions about email addresses and domains.
Use Greengeeks To Create Your Custom Email
Likewise, when you set up a website with GreenGeeks, you can create professional email addresses using your domain. Instead of sharing a gmail.com account, you can have a website with a corresponding email address at yourdomain.com.
Using cPanel makes the process easy.
After the account is created, you will be redirected to the List Email Accounts page. You will receive a configuration email after creating your account.
GreenGeeks allows you to access the welcome email from webmail clients. This lets you see the message before using a traditional email application.
Setting Up A Custom Email With Bluehost
Now all emails to will be forwarded to your Gmail account.
The How to receive emails and How to send emails sections will come after the remaining alternatives sections, i.e., between Hostinger and Recap sections on the page.
Recommended Reading: Is Com A Domain Name
Gmail For Business: How To Set Up Your Account In 9 Steps
Adela Belin
Published on
Gmail has a lot of useful features it offers users for free. But if you run a business, youll soon realize that the free version has limitations, which can hamper your businesss growth.
For your business to streamline its internal factors and meet its customers needs, switching to a Google email for business is the ideal choice. This Gmail for business approach to email and related products, formerly known as G Suite, aims to make communication easier, collaboration a breeze, and productivity bottlenecks a thing of the past for organizations like yours.
The major difference between Gmail and Google Workspace is the domain.
While Gmail users use its domain , Gmail for business in Google Workspace allows businesses to use their own domains . This makes it a brilliant solution for personalizing your email communications and business messages.
This guide will walk you through setting up a Google Workspace account. But first, lets see the advantages to be gained by using Gmail for business purposes.
Contents
Youll Have A Professional Email Address
Using an email address that includes your business name is simply more professional. A standard gmail address like Yourname@gmail.com is fine for your personal email. But most businesses use email addresses like yourname@businessname.com. Not only is it standard practice, but its part of your branding.
Also Check: How To Get Business Domain Email
Verify Your Google Workspace Domain
Now that youve created a user, head to and log in with your new credentials.
Once youve logged in, there is a tutorial that will help you set up Google Workspace. You will start by verifying your Google Workspace domain.
The default option is adding a TXT record to the DNS records of your business site. Adding the TXT record to your DNS wont affect your website or domain in any way.
If youre using Kinsta DNS, make sure to check out this tutorial on how to in MyKinsta.
Once youve selected the TXT option, Google will generate a code that starts with google-site-verify. Click the Copy button to copy the code to your clipboard.
Now you need to access the DNS tool of your hosting provider in a new tab or window. Dont close the Google Workspace tab.
Existing Kinsta customers should use the Kinsta DNS tool.
Select TXT from the Type dropdown menu.
Copy and paste the verification code into, and press the Add DNS Record button.
Once youre done, return to the tab with the Google Workspace signup page in it.
Scroll to the bottom of the page and click the Verify my domain button to complete the verification.
Note: It may take a few minutes for the DNS records to go live, so it will take some time before Google can complete the authentification.
Select A Basic Or Business Account
Unless you know that you need unlimited storage, I recommend starting out with the Basic G Suite account. It costs $5 per month and includes 30 GB of cloud storage, compared to $10 per month for the Business account. You can always upgrade later if you find that you need the additional cloud storage or other features that are included in the Business edition.
Both options include a 14-day free trial.
Also Check: How Can I Find Out Who Owns A Website Domain
What Is Email Hosting
Email hosting is a service that hosts your email account and the files associated with it on a remote server. In addition to storing the emails and files, the email host also provides additional services such as:
- Routing received emails to your network
- Email authentication and security
- Email management and filtering
Each email hosting service provides different services and emphasizes different aspects of email management. You should choose one that meets your business email needs while also fitting your budget.
How To Set Up Your Business Email Account With Gmail
Setting up a business email account with Gmail is a simple process. Google guides you every step of the way.
1. Go to the G Suite sign up page, and click on the Get Started button.
Google wants to know a bit about you your business name and approximate business size. This might be the beginning of a beautiful friendship, after all.
2. Next, youll need to share your name and current email address, because youll be the account administrator
3a. If you already have a domain, youre good to go. Click Yes, I have one I can use and then enter your domain name in the next screen. Later, youll need to verify that you own it.
3b. If you dont have one, you have two options. You can buy a new domain name through Google, which costs around $12 per year, or you can go elsewhere, find a cheaper or more convenient option, and come back when youve set up your domain.
To buy a domain name through Google, click No, I need one.
The next page asks you to search for an available domain name that matches your business and your branding.
For example, OKPlumbers.com is already taken, so I decided to go with OKPlumbers.org. Google shows how much each domain name costs, so you can compare prices before you commit.
Next, youll need to enter your business address and business phone number.
4. At this point, youll pick your username, like or Oh yeah, and youll have to set a password be security-conscious and dont use Plumbers1234 and prove that you arent a robot
Don’t Miss: How To Find Domain Name Provider
Use Google Workspace On Other Software And Hardware
You can connect your Google Workspace email with programs like Outlook, Apple Mail, Thunderbird, and several others. Learn more about checking Gmail through other email platforms in Google’s support center.
For setting up Google Workspace on your mobile device, check out these guides from Google’s support center:
Perform A Verification Test
After you have already completed the checkout process and even verified your domain, including changing the MX records, it is time to confirm whether everything works as needed and whether you can access your account with a complete suite of productivity and collaboration tools.
You can start by migrating your emails from the previous account to the new Gmail account. You can also add users to your new Gmail account. If you have other employees, you would want them to access Google Workspace or create email aliases.
Adding new users is fairly straightforward. Go to the email from Google Domains, and from the menu select Add New Users, then complete the next instructions.
Don’t Miss: How To Register A Top Level Domain
How To Create A Business Email Account With Gmail
Lets be honest: simply doesnt cut it.
Youve set up your business. Youre reaching out to customers, juggling marketing, sales, customer support, and all the rest of it like the pro you are. So its really time for your email account to get professional as well.
Having an @mycompany email address shows that your business means business. Its a sign that your company is growing and it adds to your credibility. Whats more, when you get a business email account with Gmail, you can give an @mycompany email address to each of your employees, which boosts your branding.
Verify Your Domain Name With Google Workspace
Next, youll need to verify your domain name with Google Workspace by adding something called a TXT record. Depending on how you have things configured, you can do this at either:
- The place where you registered your domain name
Google Workspace will provide detailed instructions for most popular hosts/registrars.
Heres what it looks like to add the TXT record using cPanel :
You May Like: How To Find Out Where A Domain Is Hosted
By Step Guide On How To Create An Email Address Using Your Own Domain Name And Is Setup Through Crazy Domain Gmail And Google Workspace
A business email address using your own domain name is a necessity in today’s technological age, as a way to show your customers that you are both professional and trustworthy.
We’ve developed this guide to help businesses in Hobart and Tasmania detailing how to use Crazy Domains and to create your own business email address.
What Is A Business Email Address
Now, you might be thinking that there are plenty of free webmail services: why not allow every employee to use their personal email addresses, right? Is there something wrong about it? Actually, there is.
- First of all, personal email is personal email. If your sales team communicates with their contacts, they would retain this communication even when fired. Imagine one of the key salespersons leaving to work in competing company with all the contacts and current information about the state of your business stored in their personal mailbox. In turn, in corporate, business mail domain you have total control over all the mailboxes, their contents, and can enforce a set of corporate mail sending/receiving rules.
- Secondly, having all of the business emails being sent from the professional email address allows establishing corporate identity, increasing credibility and reputation of the company.
- Last but not least, emails sent from a single domain hint at the corporate websites address, attached to the same domain.
Let us provide an example. American company Amazon owns an amazon.com domain name. For instance, business email address of their customer support is cis@amazon.com. Its unique, short, easy to spell, and unforgettable. All the other corporate email addresses are similarly ended with @amazon.com. This is exactly what you must strive to.
You May Like: Do I Need A Domain Name For My Business
Why Google Is The Way To Go
There are a variety of ways to set up your domain name into an email account so you can create a professional impression with your business.
What Im talking about is rather than having yourname@gmail.com as you email address, youll want to have something like name@domainname.com.
Im a huge fan of all things Google, so thats what Ill focus on in this tutorial.
If youre happy to invest a small amount each month, Id suggest signing up for a GSuite account where Google hosts your inbox and you have a completely separate login using your new domain name email.
Its worthwhile doing because not only do you get the email account, you get an entire suite of google apps at your disposal under one login .
I manage my entire business in my Google account using Docs, Sheets, Calendar, Forms, Drive, Photos and I even host my YouTube account through my GSuite account. It comes with unlimited storage and it all integrates nicely with each other. Plus, you can use all the same apps on your smart phone or device no matter what operating system you use.
So, enough about the virtues of GSuite, you probably came here to learn about how to get your domain name integrated into your current gmail account so you have your emails all in one place.
Why You Might Want To Use Gmail With Your Custom Domain:
You May Like: Why Are Gg Domains So Expensive
S In Setting Up Email Hosting
Business email setup is done through a four-step process that is a well-defined, swift, and safe process to understand. The steps of setting up the email address include
1. Choose an email hosting providerThere are many email hosting providers to choose from, each with different features, pricing plans, and terms of service. Consider factors like the number of email accounts you need, the size of your email storage, the type of email client you prefer, and any additional features you may need.
3. Verification of the Domain Name
It is important for companies to verify their domain ownership regardless of the email provider they are using. The process of verification is done by adding TXT records. To get the TXT records, one should navigate to the domain registrar where one purchased the domain and find the DNS settings. The DNS settings equally vary depending on where one bought the domain. After adding the DNS settings with TXT records the verification process starts. It is important to note that the verification process can take up to 10 minutes before moving to the next step. Notably, Google has more security features that not only require verification of TXT records but also MX records which allows Google to handle email for the new domain name. Once all the TXT and MX records are added one can finish the verification and set up the account via Google.
Key Factors to Consider When Choosing a Domain
Why Use A Custom Domain/professional Email Address Instead Of A Generic Gmail
Three reasons:
You May Like: How To Connect A Domain To Wix For Free
Why Is It Important To Create A Professional Email Address
Chances are incredibly high that you will email potential and existing clients regularly. Its often the first stage of networking and building a relationship online.
That makes your email address a crucial part of your brand, one that you should protect and improve as much as possible.
As a freelancer or business owner, you cant afford the first impression an email address like gives off.
First off, its hard to correctly judge who the email is from, at a glance. Second, even with a more serious email like , your email recipients have no easy way of confirming your identity.
Anybody can create a Gmail or Outlook address with any name. How can a potential client confirm that you are who you say you are unless your email address backs you up?
An unwillingness to invest in a professional email address indicates that youre not very serious about your business. Thats why you want an email address like or
Some Important Notes About This Method
While the Gmail part of this method is 100% free, there are some caveats to this method in that youll need to already have email hosting to make it work. Typically, you would get this through your web host if you have a website.
For example, if you host your website with Bluehost, Bluehost also helps you create your own custom email address as part of its service .
If you dont own a domain, heres a quick tool you can use to find out if the domain name youre interested in is available:
Once you set up your email address with Bluehost, the method in this tutorial would let you use Gmail to send/receive those emails at no extra cost. Unfortunately, already having this email hosting is a basic requirement for the free method.
For both creating your website and setting up the custom email account to use with Gmail, we recommend Bluehost. Plans start at just $2.75 per month and that includes hosting your website, hosting your email account, plus a free domain name.
If you dont need a website, another option would be to purchase email hosting through your domain registrar. For example, if you registered your domain through Namecheap, Namecheap sells a cheap email hosting service starting at just $0.79 $0.46 per month.
For the rest of this tutorial, well use Bluehost for our example screenshots. However, the same basic principles will apply to any host the interface will just be a little different.
Read Also: How To Get A Com Domain