Prevent Others Sending Emails Using Your Domain Name
Yesterday a user contacted me on saying that she has received a scam email sent from an email address originating from my domain, uxwizz.com.
You might know that anyone can set any address in the “from” field when sending an email. I thought there was nothing I could do about it, but upon looking deeper into it I realized that some of my email settings were wrong, which might allow attackers to send spoofed emails on my behalf.
I did have DMARC setup, but my SPF and DKIM records were invalid.
After looking into it, I realized that there’s a lot more to learn about it than I thought, so here’s a summary of what I learned.
How To Send Email From Your Own Domain Using Smtp Custom Smtp Server Name
We provide each server with a FREE domain name that you can use only for the purpose of sending mass email, But you may wish to use your own domain name for your account’s SMTP server.
You should register a domain name to host on your VPS server in order to get more legitimacy to your out going emails, and we don’t recommend you to use your current website domain name , that is sending mail shots is not always pure from SPAM risk which may harm your official website domain name.
You can send email from your domain using SMTP instead of using our default mail servers, Depending on your intended use, you may wish to use a subdomain at your own domain name for your account’s SMTP server.Using SMTP allows you to send out transactional emails to your customers as if the email originated from your COMPANY email address, so all replies will be independent of our SMTP mail servers.
Consider The User Experience Best Practices & Don’t Be Too Cute
Email marketers have big plans. And those aspirations can lead to beautifully crafted emails that drive engagement like never before, or they can lead to marketers stubbing their deliverability toes by moving too fast on an idea or waiting until the last minute to get all their ducks in a row.
Unrealistic timelines for implementation and lack of a thoughtful approach are some of the most common reasons why you may see unfortunate results for what would have been an otherwise successful campaign.
Thankfully, I recently sat down with blocklist providers and managers from Proofpoint, Spamhaus and SURBL during the ANA Email Evolution Conference.
They were able to share some incredibly helpful advice on how to stay off their radar, and keep your messages flowing into the inboxes of your recipients. You can check out my full recap from our discussion later.
For now, Ill share a few of their insights, each of which can double up as subdomain best practice. More importantly, each of these insights is highly applicable to selecting a new sending domain:
Consider the user experience with your brand. Marketers are often tempted to use lookalike domains for a new project or email stream This typically happens because doing so allows you to bypass certain authentication challenges and corporate red tape that may come with sending from a subdomain under their companys top-level domain .
Also Check: What Is Active Directory Domain Services
How Do I Receive Email For My Domain Name
The DNS mx record is what controls which email server is responsible for receiving your domains email. You can edit your MX records by clicking on My Services> DNS Records in our customer portal then clicking Modify on the root hostname for your domain . Towards the bottom of this page youll see Mail Options dialog.
If you do not want the hassle of configuring and maintaining your own mail server consider our IMAP/POP3 Managed mail service.
Create a Free Account
Sending Email From Domain Name Address
Because of spam, most ISP and email providers will not allow you to spoof an email using their SMTP servers.
You will need to sign up for a hosted email package which will provide you with an SMTP server for use with your domain.
The registrar of your domain may offer such a package.
If not there are many hosting providers which offer email only packages.
One non-free option is to sign up for a account which gives you a full Gmail account but using your domain instead of @gmail.com
Also Check: How To Create Email With My Domain
Some Tools That I Used
To test if the policies are correct, the tools I found more useful are:
- MXToolBox – Email Deliverability – mxtoolbox.com/deliverabilityThis allows you to test if your DMARC policies are correct
- MailTester – SPF and DKIM Checker – mail-tester.com/spf-dkim-checkQuickly test if your SPF and DKIM records are valid strings.
I hope that by fixing my email authentication on my domains it will be a lot less likely for phishing emails to be sent using my domain names.
I hope you found this post useful. I tried to make this as concise as possible and provide examples, as I spent several hours trying to understand all those policies and how to set them up, having a hard time finding a TL:DR on how to quickly setting up email authentication.
Why Use A Custom Mail From Domain
While this level of authentication is sufficient for many senders, other senders prefer to set the MAIL FROM domain to a domain that they own. By setting up a custom MAIL FROM domain, your emails can comply with Domain-based Message Authentication, Reporting and Conformance . DMARC enables a sender’s domain to indicate that emails sent from the domain are protected by one or more authentication systems.
There are two ways to achieve DMARC validation: using Sender Policy Framework , and using DomainKeys Identified Mail . The only way to comply with DMARC through SPF is to use a custom MAIL FROM domain, because SPF validation requires the domain in the From address to match the MAIL FROM domain. By using your own MAIL FROM domain, you have the flexibility to use SPF, DKIM, or both to achieve DMARC validation.
Recommended Reading: How To Check Availability Of A Domain Name
What Is Email Forwarding
Email forwarding is a feature that allows incoming mail to a domain email account, such as , to be redirected or forwarded to another email address, such as Email forwarding is the easiest way to set up a new email address without having to change your email program.
Forwarded email addresses are sometimes called aliases. An alias, as you know, is another name that refers to a given person. In our example, John has an email address with gmail He has just purchased the domain name widgets.com and sets up a forwarding rule which reads: Whenever an email comes in to , forward that email to In this case, the address is an alias for , as all email goes to the same Gmail address.
Many services allow hundreds for forwarding rules or aliases to be created. Suppose John runs a small business but wants to give website visitors the confidence that theyre dealing with a solid company. He could create forwarding rules for , , , and so on, and have them all forwarded to As John adds employees he can change the forwarding rules to go to other email addressesyou can have as many aliases as you want pointing to the same destination email.
Add Mx Records For Email
Once youve verified your domain name, you also need to add another type of record called MX records so that Google Workspace can manage the email for your domain name.
You can do this via the same interface where you added the TXT record. Or, many web hosts include a built-in tool to help you add the Google Workspace MX records.
For example, with the cPanel dashboard at SiteGround, you get a dedicated Set Google MX tool in the MX Entry interface:
And thats it! You should be ready to use Gmail with your custom domain name.
Remember if you want a more detailed look, .
You May Like: How To Get A Web Domain
Why Google Is The Way To Go
There are a variety of ways to set up your domain name into an email account so you can create a professional impression with your business.
Im a huge fan of all things Google, so thats what Ill focus on in this tutorial.
If youre happy to invest a small amount each month, Id suggest signing up for a GSuite account where Google hosts your inbox and you have a completely separate login using your new domain name email.
Its worthwhile doing because not only do you get the email account, you get an entire suite of google apps at your disposal under one login .
I manage my entire business in my Google account using Docs, Sheets, Calendar, Forms, Drive, Photos and I even host my YouTube account through my GSuite account. It comes with unlimited storage and it all integrates nicely with each other. Plus, you can use all the same apps on your smart phone or device no matter what operating system you use.
So, enough about the virtues of GSuite, you probably came here to learn about how to get your domain name integrated into your current gmail account so you have your emails all in one place.
Start Using Gmail With Your Own Domain Today
With the methods in this post, you can get the convenience of Gmail with the professionalism and brandability of your own custom email address.
If you already have a website and email hosting, you can use the first method to use Gmail with your custom domain name for free.
If you dont have email hosting already and/or you want to completely separate your custom email address from your free Gmail address, you might want to pay for Google Workspace instead.
If you want to see some other options beyond Gmail, you can also check out our guide on how to create a business email address.
Still have any questions about how to use Gmail with your own domain name? Ask us in the comments!
Recommended Reading: How To Transfer My Domain To Another Host
Create Email Address At Custom Domain
To create an email address at your new custom domain, first log into your Bluehost account.
Now, click on the Email & Office menu option on your left and then click on the Manage button next to your domain name.
This will you to your email account panel. Click on the Create button to continue.
You also need a strong password for your email address. Simply click on the Generate button next to the password field to allow Bluehost to automatically create a strong password for you.
You can also set your email storage space and change other settings under the Optional Settings section. Keep in mind that the Basic Bluehost plan only allows a maximum storage space of 100 MB. So if you want unlimited storage, we recommend getting Bluehost Plus or above.
When youre done, scroll down and click Create.
This will create your email account at your custom domain name. Now, you can access your mailbox to send and receive messages at your new business email.
Use Your Gmail To Send/receive Emails Using Your Own Domain Name
If you enjoy using Google Mail and its features, then why not use your own domain/email address to send and receive email.
Quite often the email webmail account provided with your website hosting might not have the functionality you need to use it for day to day emailing. Also, your hosting account will most likely have a reasonably small storage space limit for all your emails.
Gmail offers 15Gb of space with their free account to play with and an interface that helps you organise your emails well – especially useful if you’re used to using Google.
“But,” I hear you say, “Haven’t you always said not to use free email accounts when you have your own domain name because it doesn’t promote your brand and looks unprofessional?” Yes, indeed, you’ve got the message right.
You can use Gmail for your email and still send and receive from if you set it up correctly and with a bit of help from Gmail’s Mail Fetcher.
Disclaimer: This won’t work unless your hosting company provides POP3 email accounts. If we, ConCom Web Design host your website, then this comes as standard.
Also Check: What Is A Company Domain Name In Hubspot
Create A Google Workspace Account And Follow The Wizard
To get started, website and follow the account setup wizard to configure the basic details, like which custom domain you want to use with Google Workspace. This will be the domain name at the end of your email address e.g. @yoursite.com:
If youre the only person who will be using Google Workspace , youre finished once you complete the wizard. If you want to give other people custom email addresses, you can also do that after completing the initial setup wizard:
Register Your Domain Name
Choose a reliable domain registrar like or Namecheap. Search for an available .com, .co, or other popular domain with a combination of your full name, or your company name.
Stay away from untrusted or cheezy domains like .biz and others. After youve chosen your domain name, proceed to checkout, and you will have become the proud owner of a new domain name.
Read Also: How Much Do Domains Sell For
Get A Free Email Domain With Mailcom
If you want a 100 percent free email domain without the need to purchase your own web hosting and/or domain name, you may want to consider using Mail.com. This service provider wont enable you to create a custom email domain, so it may not be the best solution for established businesses. However, if youre a freelancer or a new startup and dont mind using a generic domain name from a ready-made catalog, it could be optimal for you.
Once youve filled in your details and chosen your password, click on I agree. Create an email account now. Then, select Activate your account now, and youre done:
Note that, unfortunately, this option wont allow you to send and receive emails via Outlook or Gmail. Youll have to log into Mail.com each time you want to use it.
Setting Up Your New Google Workspace Email In Mail For Windows 10
If you prefer to use your Windows 10 Mail app instead of your browser, its effortless to set up.
If you havent set up an email account yet, all you have to do is open the app. It will automatically prompt you to Add an account.
If you already have an active one, log out from it, and click the Add new account link.
Next, click the Google button, and log in with your Google Workspace credentials.
Google will prompt you to confirm that you are allowing windows access to the data.
Just scroll to the bottom and click Allow.
Once youve done that, you will be able to read and send emails from within the Windows 10 Mail app.
The setup is done and you dont need to do anything else at all.
Also Check: How To Add Website To Domain
What Is The Difference Between Gmail And Google Workspace
Here is the difference between Gmail and :
|It is designed for personal use.||It is designed for business.|
|Gmail access right is owned by a user who has the password.||Google Workspace access right is owned by a business administrator.|
|You need user permission when requesting for individual resources.||It has default rights.|
|Loss of access to services and data requires rebuild.||The data can be easily saved and transferred, the service can be continued to be accessed.|
How To Send Emails In WordPress With A Custom Domain
One reason you expect from your website is interaction with your visitors, one way that happens is through the contact forms you add to it, but, not every host allows you to send emails in WordPress with a custom domain name. This could be intentional where providers block SMTP ports as the case with most cloud hosting platforms that require you to purchase a mail solution or due to bad configuration on some servers.
The WordPress Mail SMTP Plugin sorts out email delivery problems in WordPress websites, by moving reliance of mail delivery from the default PHP mail function to a third party SMTP server configuration.
You May Like: How To Tell If A Domain Name Is Taken
How Do I Send Email From My Domain Name Using My Outlook Account
You’ll need to set this up in your Outlook.com by following the steps below:
1. Log in to your Outlook.com account2. Click on the cog in the top right-hand corner3. Click “View all Outlook settings” 4. Click “Email” followed by “Sync Email”5. Click on “Manage or choose a primary alias” beneath “Email aliases” 6. Add the email address you’d like to use and press “Add Alias”.7. Outlook will send an email to the new email address. The email will contain a validation link which you will need to click on to verify that you are the email address owner.8. Once verified return to the “Connected Accounts” area within the “Sync Email” settings and click on “Change your From address”9. Select Your new email address from the drop down and click the “Save” button above.
Your new email address will now be the default email address used when you send emails from your Outlook.com account.