What Is Email Forwarding
Email forwarding is a feature that allows incoming mail to a domain email account, such as , to be redirected or forwarded to another email address, such as Email forwarding is the easiest way to set up a new email address without having to change your email program.
Forwarded email addresses are sometimes called aliases. An alias, as you know, is another name that refers to a given person. In our example, John has an email address with gmail He has just purchased the domain name widgets.com and sets up a forwarding rule which reads: Whenever an email comes in to , forward that email to In this case, the address is an alias for , as all email goes to the same Gmail address.
Many services allow hundreds for forwarding rules or aliases to be created. Suppose John runs a small business but wants to give website visitors the confidence that theyre dealing with a solid company. He could create forwarding rules for , , , and so on, and have them all forwarded to As John adds employees he can change the forwarding rules to go to other email addressesyou can have as many aliases as you want pointing to the same destination email.
When You Should Change Your Domain Name
Your domain name is essentially akin to your home address. Each website is accessible through a unique IP address. When you register a domain, youre actually creating a record on a Domain Name System that tells people, Hey, if you visit this domain, youre connecting to this particular IP address.
It sounds complex, but its a very straightforward system. People dont often change domain names for fear that their users wont be able to find their sites again. However, there are some instances where doing so can be beneficial:
- Rebranding purposes. In some cases, you may want to change your sites entire image and name, and youll need a new domain to complete the package.
- Better communication for your sites focus. Depending on your options, you may have chosen a domain name that youre no longer satisfied with, or picked an unsuitable Top-Level Domain i.e. the .com, .net, or other identifier following the domain name.
The good news is the process of changing to a new domain name is pretty uncomplicated. Not only will you keep your content in the process, but you also wont confuse your regular visitors. Youll simply need to follow a simple step-by-step procedure to ensure you dont run into any problems.
Forgot Your Username Or Domain Name
To change the password of an account, you must provide either the Username or the Domain name. If you are unsure of the Username or Domain on your account, contact the account owner for assistance. You can also check your email as the account that you have with us is addressed by the Username. For account or billing changes, the administrative email will receive a notification, and the Username will be in that notification. The Domain name is usually the name of the website or what you put in the address bar to search for your live site.
Tip: Try to check the latest email or bill sent to you, it will show your Username, saying your account. You can also search this subject line Your MyDomain Order Confirmation & Login Info in your emails.
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Change A User’s Email Address
Select the user’s name, and then on the Account tab select Manage username.
In the first box, type the first part of the new email address. If you added your own domain to Microsoft 365, choose the domain for the new email alias by using the drop-down list. Learn how to add a domain.
Select Save changes.
If you get an error message, see Resolve error messages.
Change Your Domain Name
Whats the value in changing your domain name? Without a good reason, its best to leave it alone, but thats not why youre here.
Before we discuss how to change your website domain name, its wise to take a minute and consider the motivations behind that decision. Changing your domain name isnt something to be done on a whim.
Domain names are oftentimes the first impression someone will have of your business and website so its important to take them seriously.
Why might you want to use a different domain name for your website? I just dont like it, isnt a good enough reason, but the motivations below are.
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Communicate With Your Clients
Its vital to prepare your clients for the change. Whether you choose to change your domain name after purchase, or months later, assess every point of contact email, LinkedIn, Facebook, Twitter, YouTube and be sure to regularly communicate before the big switch.
Tell them why youre changing, engage with them. This will help to calm your loyal customers and keep them trusting you as a brand.
Change Your Primary Domain
Signed up the wrong domain? trial period
You add the new domain to the Google Admin console and set up email. Then, you update the email addresses of your users and groups to use your new primary domain.
You can keep your old domain as a user alias domain so you get email at bothyour new and old email addresses.
Be sure you can sign in to the domain host of your newprimary domain. You need to update domain settings, and your domain host can help you.
If you purchased your account from a reseller, notify your reseller beforeswitching. They can help with the switch.
Sign in using your administrator account .
In Manage domains, click Add a domain.
Note: If you have the legacy free edition of G Suite, the “Add a domain” option isn’t available.
Enter the name of the domain you’re adding.
If you recently removed this domain from your Google Workspace account, you need to wait up to 24 hours before adding the domain. Check troubleshooting tips.
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Why Change Domain Names
There are many reasons for wanting to change, perhaps you dont like your domain name, or maybe youve had feedback that your customers dont like it.
So, what happens if a name just isnt working for you anymore?
There are benefits of domain name changing. You might be able to get your hands on a shorter and more memorable domain name one thats marketable, modern, and appeals to your customers.
Lets take a closer look at four reasons you might want to switch names.
Reason 1. You want to rebrand
Maybe your company was bought and you need to undertake a domain name change, or a brand agency recently swept you off your feet, resulting in a company name change, and therefore a pressing need to change your domain name?
Perhaps you own a company that sold blue dog collars and registered for the name billsbluecollars.co. After a short while, you start to realize that red collars are more popular. You no longer want that .co domain, you want a .com, and to revamp your domain name entirely.
Its perfectly understandable that if a complete overhaul and fresh design are happening, you might need a new domain to match.
Reason 2. Youre relocating
Imagine youre an actor. An exciting move from a small US town to Toronto in Canada might mean that your acting portfolio website needs to change from a .us to a .cato reflect your availability.
Reason 3. Your business has changed
Reason 4. Your dream domain name is up for grabs
Change Your Email Address To Use Your Custom Domain
- Article
Check the Domains FAQ if you don’t find what you’re looking for.
Your initial email address in Microsoft 365 includes .onmicrosoft.com, like tom@fourthcoffee.onmicrosoft.com. You can change it to a friendlier address like tom@fourthcoffee.com. You’ll need your own domain name, like fourthcoffee.com first. If you already have one, great! If not, you can learn how to buy one from a domain registrar.
Your initial email address in Office 365 operated by 21Vianet includes partner.onmschina.cn, like tom@fourthcoffee.partner.onmschina.cn. You can change it to a friendlier address like tom@fourthcoffee.cn. You’ll need your own domain name, like fourthcoffee.cn first. If you already have one, great! If not, you can learn how to buy one from a domain registrar.
When you change your domain’s email to come to Microsoft 365, by updating your domain’s MX record during setup, ALL email sent to that domain will start coming to Microsoft 365. Make sure you’ve added users and created mailboxes in Microsoft 365 for everyone who has email on your domain BEFORE you change the MX record. Don’t want to move email for everyone on your domain to Microsoft 365? You can take steps to pilot Microsoft 365 with just a few email addresses instead.
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Add The New Channel To The Existing Inbox
Step 2
From the Channels settings of the inbox you just removed the channel from, select a channel type and follow the prompts to add the new channel associated with your new domain.
We have specific setup guides for common channel types in this section of our Help Center.
Step 3
Repeat parts 1 and 2 for each channel that you need to replace.
Change Your Domain Name To Suit Business Needs
Having a domain name is important if you want to establish credibility with customers in the online space. Its an easy way to signal to shoppers what youre selling and to gain a foothold in your market. The edge you gain through landing that perfect domain name is well worth the time and money investments required.
Unfortunately, some people wind up with a domain name that accomplishes none of those things. As a result, they are forced to change the name. Fortunately, this process is simple: follow the steps listed above to land the perfect domain name.
Kristin Crabb
Content Marketing Strategist working in the digital marketing industry. Skilled in SEO-focused content creation, keyword research and competitive analysis, interactive content, web content optimization, and landing page creation.
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Rename Users With Your New Domain
Youll change each users email address to use the new domain name. Before you start, review the impact of changing a username.
Important: When you rename your own admin account, youll be automatically signed out. You then sign in with your new username.
Sign in using an account with super administrator privileges .
Tip: If you have many users, you can use a spreadsheet to change usernames.
Set Up Business Email With A New Domain
Buy a new domain name for your email address and set up the email addresses with Microsoft 365.
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What Does And Does Not Automatically Change
Before we proceed with instructions on how to have your main domain changed, it is important that you understand what does and doesnt change. The following items are affected when you change your primary domain: email, website files, subdomains, and your search engine rank.
- Previous Domain Name: The previous main domain name on the account will be removed. If you still needed that previous main domain, you will need to log into your cPanel and add it as either a parked or addon domain name. Once the domain name has been changed, you will log into your cPanel via https://domainB.com/cpanel instead of https://domainA.com/cpanel.
- Subdomains: All of your subdomains.domainA.com will turn into subdomains.domainB.com. For example, sales.domainA.com will now be sales.domainB.com.
- Search Engine Rank: If you are changing your websites domain name, keep in mind that this could affect your rank in search engines. Google recommends that you set up a 301 redirect especially when keeping the old domain, which lets search engines know the website is permanently moving.
- Email: All of the email accounts created for domainA.com will turn into domainB.com accounts. will now be . If you still needed then you will need to add domainA.com to your cPanel again as either a parked or addon domain name and recreate the email account.
Name Change Announcement Email Example
Subject: Name and Email Address Change
Dear all,
I hope you are all well. I am writing because I have updated my contact information to reflect my recent name change from Bonnie Smith to Bonnie Green.
I would like to make sure that we remain in touch, so please take a few minutes to update my information, as I will no longer be using this account after December 1st.
Best regards,
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Change Your Microsoft 365 Email Domain
This video is part of the How-To series forsetting up email.
How To Set Up An Email Account That Uses Your Domain Name
This guest post is written by Kashish Jain.
Most of the people who are new to web design and just exploring how to start a blog dont understand the capabilities that come free with their domain, so they dont take advantage of them.
How many times have you visited a site for www.something.com and on the Contact Us page, you find that the sales or customer service personnel have email addresses like ? It certainly is not the main measure of business quality, but the average person usually thinks, Geez, what is that, their personal email address?
I, too, began using my personal email address for my website, but very soon I started to realize the importance and need of something more professional.
Why not use the domain email which is free with your hosting account? Using email addresses like will look much more professional than the personal emailand the best part is, its free!
The bottom line is that if you have paid money to own a domain then you should, at the least, buy from a domain registrar that offers email forwarding for their accounts . You can also create a domain email address from the cpanel given to you by your hosting providerstheyll also provide at least one free email address for your account.
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