Change Your Email Address To Use Your Custom Domain Using The Microsoft 365 Admin Center
You must be a global admin to perform these steps.
Go to the Setup> Domains page.
On the Domains page, select Add domain.
Follow the steps to confirm that you own your domain. You’ll be guided to get everything set up correctly with your domain in Microsoft 365.
Go to Users> Active users.
Select a user to edit their username and change it to the domain you just added.
Note
If you are not using an Exchange license, you cannot use the domain to send or receive emails from the Microsoft 365 tenant.
Add People To A Work Or School Pc
The best approach is for everyone who shares a PC at work or school to have their own Microsoft account. Learn more about Microsoft accounts in .
To add someone with an existing Microsoft account:
Select Start > Settings > Accounts > Other users .
Under Work or school users> Add a work or school account, select Add account.
Enter that person’s user account, select the account type, and then select Add.
If you need to remove that person’s sign-in information from your PC:
Select Start > Settings > Accounts > Other users.
Select the person’s name or email address, then select Remove.
Read the disclosure and select Delete account and data. Note that this will not delete the person’s Microsoft account, but it will remove their sign-in info and account data from your PC.
What Is An Email Domain Name
Most businesses and professionals use a custom domain name that represents their brand and matches their official website. For example, if your website is example.com, you can create an email address in this format: .
It is a standard practice to use an email address with your own custom email domain name for professional purposes. This helps with brand recognition and it also serves as a sign of authenticity so your email recipients always know that youre an official sender associated with your brand name .
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How Can You Benefit From Having A Personal E
Having a personal e-mail domain rather than a freemail address can offer many advantages, as outlined in the following six points:
- Professional: a polished image is key in having a successful career, and that applies to your online presence as well. While freemail addresses with provider domains often convey an amateur image, successful businesses and entrepreneurs use e-mail domains. By customizing the e-mail, you can ensure that your contact details are coordinated, creating a sleek and professional image which facilitates customers trust. The most effective domains are either company-oriented or personal, for example:employeename@company.com department@company.com jobs@company.com
- Concise: freemail companies provide e-mail addresses with their domain to their customers, making it difficult to register a name that is unique and concise. Names are usually snapped up very quickly, so users are often forced to come up with long combinations of numbers and letters: john.r.smith1957@freemail-provider.comLong e-mail addresses carry with them the risk of being misspelled or misremembered, whereas custom e-mail addresses can be shorter, making them concise and more memorable.
- Safer: cybercriminals also need a high hit rate if their malware are to have a big effect. Freemail providers are a common target for hacking and phishing, but this risk decreases significantly with a personal e-mail domain.
$1 Domain Names
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Accessing Your WordPress Email Inbox
If you want a free option with WordPress, then youll want to set up email forwarding.
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Set Up Business Email With A New Domain
Check out this video and others on our YouTube channel.
Buy a new domain name for your email address and set up the email addresses with Microsoft 365.
Use The Microsoft 365 Defender Portal To Create Block Entries For Spoofed Senders In The Tenant Allow/block List
You create block entries for spoofed senders directly in the Tenant Allow/Block List.
Note
Email messages from these senders are blocked as phishing.
Only the combination of the spoofed user and the sending infrastructure as defined in the domain pair is blocked from spoofing.
When you configure a block entry for a domain pair, messages from that domain pair no longer appear in the spoof intelligence insight.
Block entries for spoofed senders never expire.
The only difference is: for the Action value in Step 4, choose Block instead of Allow.
Use PowerShell to create block entries for spoofed senders in the Tenant Allow/Block List
In Exchange Online PowerShell, use the following syntax:
New-TenantAllowBlockListSpoofItems -Identity Default -Action Block -SpoofedUser < Domain | EmailAddress> -SendingInfrastructure < Domain | IPAddress/24> -SpoofType < External | Internal>
This example creates a block entry for the sender laura@adatum.com from the source 172.17.17.17/24.
New-TenantAllowBlockListSpoofItems -Identity Default -Action Allow -SendingInfrastructure 172.17.17.17/24 -SpoofedUser laura@adatum.com -SpoofType External
For detailed syntax and parameter information, see New-TenantAllowBlockListSpoofItems.
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How To Get Started
Heres where the problem starts.
You have free and paid options.
Getting a free domain is tricky and usually not a legitimate option.
Most providers like BlueHost, and Inmotion give you a free domain name for the first year.
After this you will have to pay anywhere around £2.20 £410, depending on your package.
This is where most people get stuck. Once you have started your journey with one provider and used it for an entire year, changing providers is a hassle. More often than not, companies are compelled to stick with it.
For example, there is Zoho. Zoho has a free plan that gives you 5GB storage/user for both Zoho Mail and Zoho WorkDrive included and you can host one domain for free with web-only access.
But IMAP/ POP/ Active Sync are not included in the free plan. And if you want to expand beyond 5 users, you will have to pay comparatively more than other providers. In the Standard plan, you have to pay £3.45/user/month and you get 30 GB of storage per user.
Hence, we recommend that you opt for a provider that gives you cheap rates, competitive features and a free trial.
For example, SeekAHost has plans that range from £1 £9. And the platform also provides a 7-day free trial. With these plans, you can easily create an email account thats free with the WordPress hosting plans or else you can purchase a package as per your requirements.
At these rates, SeekAHost offers one of the cheapest starting plans. You get 1 mailbox and 5 GB storage for just £0.75/month.
How To Set Up Gmail With Your Domain
Heres how to set up Gmail with your domain name for a personalized and professional looking email address:
Now that the account creation is complete, you can begin to set up your Gmail account with your domain. First, though, you need to verify your domain name.
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What To Do Next
Many small business owners are surprised to find out that with all the tools and venues you can use for marketing, email marketing is still the Big Kahuna. Here are a few stats to convince you to learn how to use a custom domain name for email so you can use it for email promotions:
- For every $1 spent, email marketing generates $36 in ROI.
- 72% of customers prefer email as their main channel for business communication.
The fact is that promotional emails are one of the most economical ways for any business to connect with customers. To be effective in those efforts, you need to have a professional email address.
Thats why musicians use email marketing software to share their performance schedule with fans, nonprofits use it to get donations, and photographers use it to promote their portrait services. It just works across all industries.
Some Important Notes About This Method
While the Gmail part of this method is 100% free, there are some caveats to this method in that youll need to already have email hosting to make it work. Typically, you would get this through your web host if you have a website.
For example, if you host your website with Bluehost, Bluehost also helps you create your own custom email address as part of its service .
If you dont own a domain, heres a quick tool you can use to find out if the domain name youre interested in is available:
Once you set up your email address with Bluehost, the method in this tutorial would let you use Gmail to send/receive those emails at no extra cost. Unfortunately, already having this email hosting is a basic requirement for the free method.
For both creating your website and setting up the custom email account to use with Gmail, we recommend Bluehost. Plans start at just $2.75 per month and that includes hosting your website, hosting your email account, plus a free domain name.
If you dont need a website, another option would be to purchase email hosting through your domain registrar. For example, if you registered your domain through Namecheap, Namecheap sells a cheap email hosting service starting at just $0.79 $0.46 per month.
For the rest of this tutorial, well use Bluehost for our example screenshots. However, the same basic principles will apply to any host the interface will just be a little different.
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What Is A Business Email Address
A business email address is an email address that uses your own business domain name. So youll need to create the domain first, then create the mailbox to match.
For example, is an email address linked to the domain namewpforms.com.
There are a few reasons why using your own domain is important:
- It looks more professional than a Gmail or Hotmail address
- Business domain names are easy to remember
- Having a branded email address builds trust
- Each email you send helps to promote your brand.
So when you create an email address, try to make the domain part unique to your business and easy to spell. Read these tips on how to choose a domain name if you need ideas.
One last tip. When you register your domain for your email, youll also need to choose a domain name extension. We recommend that you choose .com. This article on choosing a domain extension explains why.
Youll need to create a domain name and a hosting account to create your own email address. Lets move on and find out how to do that.
Add This Email Address To Your Gmail Account So You Can Both Send And Receive Emails From This Email Address
Theres no need to have a million email accounts youre always logging in and out of in Gmail. Inside Gmail, click the little Gear icon at the top right and then click Settings. Then click on Accounts , and then click the Add another email address you own link. On the box that pops up, fill in your name, your new email address, and uncheck the the Treat as an alias checkbox. .
On the next step, just keep as Send through Gmail and youre done! It will send you an email to verify that you do indeed have possession of the email address, but since you already set up the forward, you should see that email drop straight into your Gmail account.
Then just make sure you have the button selected below the account info that says When replying to a message: Reply from the same address the message was sent to. You can also mark this new email address as your Default email account.
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Choose A Hosting Plan And Sign Up For Bluehost
As we discussed earlier, all Bluehost hosting plans come with free custom email domains. So to start with, head over to Bluehost and click on the Get Started Now button.
On the next screen, youll see details of the available Bluehost plans. All of these plans will let you create an email domain for free, but you should consider all the other features to make the best pick for your needs.
Click on the Select button under your desired plan to continue.
Next, well be creating your new domain name.
How To Set Up An Email With Your Domain Name Via Bluehost
For this article Im going to show you how to set up your email address within the Bluehost control panel.
Now even if you are not using Bluehost for your hosting, the process is going to be very similar.
Once logged in, go to email.
Next click create an email address.
Type in the email user name you want to create. This could be your name or it could be hello, info, support etc.
Then select the domain on your hosting account.
Next type in the password you want for that user. Retype the password to confirm.
Once you have created an email you will see your new email address listed here:
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Connect To Your Chosen Email Client
Once youve created an email address and changed your MX records, thats most of the job complete. Though, you may not want to use your email providers platform for managing email.
Depending on your setup, youll also want to use a dedicated email client as a better-functioning front end for your inbox. A lot of times, this is going to be a personal preference, although in some cases youre restricted in what you can use.
For Google Workforce customers, theres a lot of choice. The native mail front end is functional and does the job well. Though, solutions such as Microsoft Outlook, Thunderbird, Airmail, and Front are all great depending on your needs:
When it comes to connecting your emails and your front end client, youll need to use another protocol IMAP and further settings. For this, youll want to take a look at your email providers documentation, as the specific settings and how to apply them vary between services.
How To Enable Gmail To Work With Your Custom Domain Name For Free
Im going to show you how to set up Gmail so you can use it for free. Using this method, you can send out and receive email using your custom domain name from your regular Gmail inbox.
When you go to create a new message, youll just choose which sender account to use. For personal emails, youll send them using your standard Gmail address. For business emails, youll just choose your custom domain as the sender. Gmail is smart enough that if you reply to an email, it will automatically use the email address that received the message.
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How Can I Set This Up
If you’re using one of our static IP addresses we can normally set up custom rDNS for no additional charge.
Our static IP addresses are supplied by either BTNET or BT Business. If you’re not sure who supplies your static IP address, you can find out how to check in the following section. Please note: to save time, it’s important to direct your request to the correct team.
To set up rDNS on a BTnet static IP, please email with the following details:
- Fully Qualified domain name
To set up rDNS on a BT Business static IP, you can get in touch via the live chat facility, or by filling in the Reverse DNS request form. Both options are available on our Email, computing & hosting contact page. You’ll need to provide the following information:
- Your BT Business account number and Broadband telephone number .
- The static IP address you wish to use . This is usually the static IP address you’ve assigned to your mail server. We can do this for up to 8 static IP address. If you require more we’ll need you to provide a technical justification for each rDNS record.
- The domain or sub-domain you use for your mail server . Please note we may require proof you own the domain before we can setup the rDNS entry.
We’ll usually process your request within five days, then email you to confirm it’s been done.Please note: setting up reverse DNS records is at our discretion.