How Should You Set Up An Email Account With Your Domain Name
Lets get this out of the way first: Your best option for setting up an email with your own domain is to use an externally hosted email service.
An externally hosted email service will handle everything for you, offering the security and reliability that are crucial when dealing with email.
The best externally hosted email service is Googles G Suite. G Suite offers Gmail-style email along with a calendar, a document editor, and online storage â all on your own domain from $5 per user per month. Well show you everything you need to know to set up G Suite later in this guide.
If youre trying to keep costs down, external email hosting service Zoho offers many similar features to G Suite, but with the option of opening a basic account free of charge. This guide will also cover everything you need to set up Zoho later on.
You may have noticed your hosting provider also offers free email services. Indeed, most shared hosts, such as SiteGround, DreamHost, and Bluehost offer free email at your domain out of the box . These are okay as a temporary solution while youre starting out, but we dont recommend them for the long term: . For instance, you wont get the two-factor authentication that will keep your email safe, and unreliable spam settings can cause you to miss important business while failing to catch actual spam. Youll also experience limited storage, and typically have to use poorly designed desktop and mobile user interfaces.
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Email List Academy Student
When I purchased my domain name, MelyssaGriffin.com, I had the option of creating an email address through my webhost
That is, until I realized I could have both! Id heard that it was possible to use Gmail with a custom domain name, but always put off learning how to do it because I expected it to be difficult and time-consuming. Luckily, it was neither of those things, and I was able to create two professional, custom domain email addresses within minutes.
How To Choose A Domain Name
Since your domain name can have a major impact on your online presence, what you choose is a vital first step in building your brand. Finding the perfect domain name, however, can be challenging.
While its true that there are millions of domain names available, many of the popular domain names that are easy to remember are taken. Fortunately, you can still get what you need if you go through a simple process and use a bit of imagination.
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How To Choose The Best Domain Name
Choosing the right domain name for your website is crucial for your success. If you choose the wrong domain name, then it can be a hassle to switch later on without hurting your brand and search rankings.
Thats why its extremely important that you choose the best domain name from the start.
When first starting out, it can be hard to come up with catchy business name ideas with a perfect domain name.
In this article, well share all the tools and tips you need to get domain name ideas, choose the best domain name, and register your new domain .
14 Tips for Choosing the Best Domain Name
When starting a blog, choosing a domain name can be stressful because you dont want to make a mistake.
To make the process easier, we have a simple 14 step framework that you can use to pick the best domain for your website.
Lets take a look at these tips one by one with more details.
1. Stick with .com
There are plenty of new domain name extensions available today, from the original .com, .net and .org to niche extensions like .pizza, .photography, and even .blog.
We always recommend choosing a .com domain name.
While it can be tempting to come up with clever blog names using new extensions, .com is still the most established and credible domain name extension.
In our opinion, newer domain extensions like .ninja, .photography, and others can make your business appear less trustworthy.
Its smart to avoid that risk by sticking with .com.
2. Use Keywords in Your Domain Name Search
Create A Regular Free Gmail Account
To get started, create a regular free Gmail account e.g. username@gmail.com. If you already have a Gmail account, you can use your existing account.
However, remember that the emails for your custom domain will be mixed in with any emails to your regular Gmail account, so it might be simpler to create a separate account if youre already receiving a lot of email at your Gmail address.
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How To Check If Google Has Already Found Your Site
If you are unsure whether your site has been detected and indexed by , then you can check for yourself.
To do so, type site:mywebsite.com into Google search. You will now get a list of all the pages, posts, and other content types that are listed with Google.
If Google doesnt return any results, then Google hasnt been able to find and index your site yet. In this case, it is a good idea to submit your site to Google.
The first step in this process is to register with Google Search Console. So, lets find out how to do that
Getting Your Site On Google Search
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Is It Possible To Create A Free Business Email Address Without Developing Any Website
Yes, you can create a free email address without developing any website. However, you will still have to pay for domain name registration. Domain name registration and email hosting service come free with a web hosting package. You need to sign up on the website of the hosting service provider, and then simply create your free domain email.
Why Use A Custom Domain For My Email Address
A custom domain email address is one of the more important parts of building a brand for your pro website.
Weve seen plenty of bloggers and new businesses using generic Gmail addresses and thats easy enough to understand Gmail is free, easy to use, and everyone already has one.
But if youre in the process of creating your pro website, its really easy to get a professional email address using your websites domain name from your web hosting provider at no extra cost to you.
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How To Set Up A Custom Email Address
Few things make you look as professional as a custom email address. Theres a big difference between getting an email from johndoe@gmail.com and one from john@doeenterprises.com. People want to do business with the latter, but they might not trust the former as much.
Fortunately, setting up a professional email address is pretty straightforward. If you already have a domain, you can easily use it to create custom email addresses. All you have to do is pay for email hosting, which is a service most providers offer . Lets go over how that process works!
Change Your Mail Exchanger Records To Point To Your Domain Name
Getting email into your inbox involves a few moving parts:
- A domain name hosted with a registrar.
- Depending on your approach, your host may be involved.
- Your email provider needs to know about your domain.
On top of this, you may also need to link a Content Delivery Network and an email marketing platform to your email address too.
As we noted, this can become complex. In a nutshell, you need to work with the platform you registered your domain name to, and tell wherever your new email account was created. To do this, youll use MX records.
The ins and outs of this are beyond the scope of this article. Still, you dont need expert knowledge in order to use them.
Before we get into changing your MX records, were offering the same caveat we mentioned earlier. There are a number of approaches you could take, so youll need to discuss any specifics with your registrar and/or host.
Under normal circumstances, weve found a host to be more forthcoming with advice about setting up email, so try there first. Some hosts such as Kinsta even give you quick functionality to change , so its worth carrying out some research.
When it comes to the process, youll find it easier to start with your email account host. For cPanel users with Google accounts, theres a dedicated Google MX Wizard, with three steps to getting set up:
For other email providers, youll want to use the cPanel Zone Editor to work with MX records:
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Why Is It Important To Create A Professional Email Address
Chances are incredibly high that you will email potential and existing clients regularly. Its often the first stage of networking and building a relationship online.
That makes your email address a crucial part of your brand, one that you should protect and improve as much as possible.
As a freelancer or business owner, you cant afford the first impression an email address like gives off.
First off, its hard to correctly judge who the email is from, at a glance. Second, even with a more serious email like , your email recipients have no easy way of confirming your identity.
Anybody can create a Gmail or Outlook address with any name. How can a potential client confirm that you are who you say you are unless your email address backs you up?
An unwillingness to invest in a professional email address indicates that youre not very serious about your business. Thats why you want an email address like or
Key Things To Consider When Considering A New Registrar
1. FeaturesEvery registrar offers a suite of features and services, such as privacy protection, web hosting and email. If you dont have all the features you want with your current registrar, you may wish to take advantage of a better package offered by a different registrar.
In addition to comparing features, its also important to look at how the features and services are priced and implemented:
- Price: Do the features you need cost extra or are they included as part of the package?
- Ease of use: Are the features you need easy to implement? Will they require manual effort on your part, or does the registrar offer some simple tools to make things like domain management easier for you?
- Support: Will customer support be available when you need it?
- Provider: Who provides the features theyre selling? Some registrars offer all their own services for email and web hosting, while others partner with third-party providers.
2. PriceLook critically at the price structure of your domain registrar, because each one is different. Some registrars might charge extra fees for services you consider critical, while others may offer the same services at no additional charge. Some may offer a low price for the first year, but then have much higher renewal rates. If your domain registrar is charging you more than you would be charged elsewhere, you may want to look for a less expensive registrar.
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How We Evaluated The Best Free Email Domain Providers
The best email domain providers include a lot more than just a free domain name for business emails. The best business email services include top-level domains , as well as secure, reliable, ad-free email hosting. We analyzed more than a dozen leading email hosting services and found three top-notch providers for professional business email that are quick, affordable, and legitimate.
Heres how we determined the three best small business options for creating a free email domain:
- Free top-level domain included
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Get Email At Your Domain
To get email through your domain, you add MX records for your email account to your domains DNS records. Adding the records is like registering your address with the post office. It facilitates accurate email delivery. You get your MX records from your email host provider.
Tip: Many domain and web hosts provide email-hosting services, and they can set this up for you.
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Reasons Why You Might Want To Use Gmail With Your Custom Domain
What Is The Best Way To Acquire A Free Website
There are many options for creating a free website, including utilizing a site builder like Weebly with a subdomain or using an open source content management system like WordPress. WordPress, which is free to use and allows you to link a custom domain with third-party web hosting, is the greatest choice for those constructing a professional company website. Learn more about how to create a website for your small company.
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Allow Gmail To Receive Emails Using Pop3
Once you have your custom email account, youre going to use something called POP3 to connect Gmail to your custom email address. Essentially, these settings let your free Gmail account import emails from your email hosting .
To get started, you need to find your emails POP3 settings. At Bluehost, you can do this by clicking the Connect Devices tab when youre editing your email account. Heres what it looks like:
If your email hosting is elsewhere, youll want to consult your services documentation or reach out to their support if you cant find your POP3 information.
Then:
- Open the Gmail settings by clicking the gear icon in the top-right corner and selecting See all settings.
- Go to the Accounts and Import tab.
- Find the Check mail from other accounts setting.
- Click Add a mail account.
That should open a popup with multiple steps.
On the next step, choose Import emails from my other account :
Enter the following information:
- Username normally, this is your full email address, but sometimes its only the part that comes before @.
- Password the password that you set when creating your custom email address.
- POP Server and Port from your email host.
- Check the Leave a copy box.
- Check the Always use a secure connection box.
- Optionally choose to add a label.
- Click Add Account to finish the process.
What Is Domain Privacy And Do I Need It
Domain privacy and security is as important to us as it is to you. Without domain privacy, your private and sensitive information may be collected and displayed in ICANN’s WHOIS database when you register your domain. Domain privacy ensures that these details are hidden from the public view. Our Domain Privacy + Protection package will make ICANN display our contact information in lieu of yours.
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