How To Make A Professional Email Address With Google Workspace
Making and registering your first professional email address can seem overwhelming. But it becomes a simple process when you break it down step by step.
First, if you dont already have a domain name, you need to register one. You will also need premium web hosting with DNS support.
If you already have a domain and a website, you can skip straight to step three.
How To Send Emails In Gmail
Refer to the cPanel email settings you made a note of before
4. Enter the outgoing SMTP Server
5. Enter your full email address as the Username
6. Enter Password for your email account
7. Choose Secured connection using SSL. Make sure the port is changed to 465
8. Click Add Account
9. Verify your email address
10. Because we setup email forwarding before, a confirmation email will be sent to your Gmail
11. Click the confirmation link in the email or copy/paste the PIN
12. All done! You can now send and receive emails using Gmail
How To Create A Free Email Account With Own Domain Name
Are you aware that you can create free email with own domain name from your hosting cPanel?
If not, you are missing an opportunity to increase your brandability.
When it comes to increasing the visibility and credibility of a brand name, I always prefer using branded Email address that ended up with my domain name. For example, admin@roadtoblogging.com looks more professional than roadtoblogging@gmail.com.
The great thing is, its free. So why not use the custom email domain which is free with your hosting package?
In this post, I will show you how to create an email account with domain name and how to forward mail from your professional email to personal email account. This way, you can easily send and receive mail from your personal email address, but your customer will see domain name email address.
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How To Register Your Custom Domain Using Namecheap
I assume you have got your GitHub Education account up and running. The following steps involve using Namecheap to register your free custom domain and host it through GitHub Pages. Follow these steps to register your preferred domain name:
Step 1: Log in to your GitHub Education account and go to the Benefits section.
You should see a Web Dev Kit and a Virtual Event Kit.
Step 2: Go to the Virtual Event Kit and scroll down to find Namecheap.
GitHub offers a 1-year domain name registration on .me TLD, which you can access by clicking on the Get Access option.
Step 3: The following window will ask you to authorize the connection request from Namecheap to your GitHub account. Authorize Namecheap and proceed to the next step.
You should see a prompt saying, We have successfully verified your student pack with GitHub after successful authorization.
Step 4: Find your preferred domain through the search bar and click Find.
You should see the domain name availability on the next screen. If your domain name is available, you can proceed to buy it for free.
Step 5: Checkout using the GitHub Education email address and select GitHub Pages as your hosting method while proceeding.
After successfully registering your custom domain name and choosing the GitHub Pages as your hosting, Namecheap should automatically create a repository in your GitHub account. This repository is completely empty and only contains a README.md file.
How Important Is A Custom Domain Email
Vital. Its vital. Think of it as your companys address. You wouldnt choose just any street corner in the real world, would you? Youd choose an address thats close to your target audience, professional, and always buzzing. Its the same with your online address.
Harvesting a credible online presence is a critical step toward building a brand and it all starts with a domain name.
Forbes
See: important magazines agree! Your professional email address should be customized using a domain because it shows people that youre just that: professional. By using a custom domain email, you get to pick that online street corner and set up shop in a way that best reflects your brand, instantly making it more recognizable.
Aside from that, email is one of the top forms of communication between businesses and customers. Its one of the first steps to building and nurturing a long-lasting online relationship. Thats why its so important to invest in a custom domain email it shows youre serious about your business, makes you seem more real, and will help direct customers to contact you.
If you use a confusing or generic email like lily@gmail.com, how will customers even know that youre associated with your business? Anybody in the world can create a Gmail account and pretend. Give your business a professional feel with an email address that backs your business up and reflects what you do.
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Access Your Custom Email Mailbox
Bluehost will take you back to your email account panel page after your new email address is created.
Click on the Check Email button.
Next, simply click on Open to access the mailbox of your new custom email domain.
Heres what our new email address at a custom domain looks like:
You can also connect the email address you just created with desktop mail clients like Microsoft Outlook. All you need to do is enter your email address and password during Outlook configuration.
You should then be able to access your new custom email account from Outlook.
And thats it! You now know how to create your own email domain for free using a Bluehost hosting account.
Nameservers Hosted With Fastmail
- This is the easiest, most commonly used option.
- Host your custom domain with us: we will automatically configure your domain for email support, calendar syncing, contacts syncing and other security best practices .
- You will be able to manage your domain easily within your Fastmail settings. You can update your domain records if you want a website or want to use other services being hosted elsewhere.
- We can detect many common configuration errors and will alert you to any issues.
- It is not a good idea to change nameservers without preparation if you already have a website on your domain.
- Step by step instructions on adding your domain to Fastmail with NS/MX
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Create A Microsoft Account With An @outlookcom Address
A Microsoft Account is basically your username to make use of various Microsoft services such as Outlook.com, OneDrive, Xbox and even Windows 8 or Windows 10. This username can be any existing email address you already own or a new Outlook.com address.
If you already have an @outlook.com address, then you can use that one or create a new one. If you already have a Microsoft Account for your current email address, it is important that it also has an @outlook alias configured with it.
Things To Consider Before Setting Up Your Email Address With Domain Name:
When it comes to email addresses, there are a few things you should consider before setting them up. Are you going to use your personal email address or set up a separate business email address? What domain name should you use for your email address? There are pros and cons to both using your personal email address for your business and setting up a separate business email address.
If you use your personal email address, people will be able to easily find your website and contact information. However, if you use a separate business email address, people will know that you are a professional and that your company is legitimate.
Email addresses are one of the most important pieces of online real estate that youll ever own. They are your virtual business card and, if used correctly, can be a powerful marketing tool for your business.
When setting up your email address, there are a few things you should consider:
Your Domain Name: The domain name you choose for your email address will be a reflection of your business. Its important to choose a domain name that is both relevant to your company and easy to remember.
Your Email Address: Be sure to use an email address that is professional and easy to spell.
Email Hosting: Make sure that you are using a hosting and free domain name that you own. If you dont own the hosting, you could lose your email address if the site shuts down or if you stop using hosting services.
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Tips For Planning Your Website:
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Can I Create A Custom Email Domain For Free
Well, you cant get a custom email domain completely for free. Only those email domains that end with the mailing services name are free
However, you can get a custom email domain as a free extra with the web hosting plans of some providers.
So when you choose your web hosting, it makes sense to choose a provider that offers free email as a bonus!
Bluehost is one such web hosting service provider that gives you a free custom email domain once you purchase their premium hosting plan. Since Bluehost is incredibly affordable and only charges you for your sites web hosting, the custom email domain name you get is virtually free.
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Why Should You Set Up An Email Account For Your Domain Name
Why bother with this at all? Whats wrong with using the email address you already have? There are a number of great arguments for setting up an email account for your domain name. Lets run through them:
If you have a domain name, you should be using an email account with that domain name, as its worth setting up for the professional look alone. So how do you do this? Well discuss the options available to you, as well as the pros and cons of each.
What Is Email Forwarding
Email forwarding is a feature that allows incoming mail to a domain email account, such as , to be redirected or forwarded to another email address, such as Email forwarding is the easiest way to set up a new email address without having to change your email program.
Forwarded email addresses are sometimes called aliases. An alias, as you know, is another name that refers to a given person. In our example, John has an email address with gmail He has just purchased the domain name widgets.com and sets up a forwarding rule which reads: Whenever an email comes in to , forward that email to In this case, the address is an alias for , as all email goes to the same Gmail address.
Many services allow hundreds for forwarding rules or aliases to be created. Suppose John runs a small business but wants to give website visitors the confidence that theyre dealing with a solid company. He could create forwarding rules for , , , and so on, and have them all forwarded to As John adds employees he can change the forwarding rules to go to other email addressesyou can have as many aliases as you want pointing to the same destination email.
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Option : Create A New @outlookcom Address
Fill out the form with the address that you want to use.
How To Create A Custom Email Address In 3 Simple Steps
Kelly is a former Google Tech Entrepreneur and Apple Developer who has counseled businesses of all sizes and growth stages. You can find her expertise across Fit Small Business in , business website, and business trend content.
This article is part of a larger series on Business Email.
A custom email address is one that uses your own domain name, such as name@yourdomain.com. It not only creates a professional appearance, but it builds consistent branding and trust. Its also surprisingly easy to create. All you have to do is get a domain and an email host, and connect your custom email address to the email platform of your choice .
The easiest way to create a custom email address is to get your domain and email hosting directly through the same platform, such as Google Workspace. This way you wont have to buy a domain separately and manually connect it, eliminating the headache of configuring DNS servers and coming with the added benefits of top-notch email security and productivity and collaboration tools. Get started with .
Heres how to set up a custom email address in three steps:
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Gives You A Chance To Customize
One of the great perks of a custom domain email is the customization options. You can easily personalize your brands email account with multiple different email addresses, each associated with your business.
This is especially helpful if you have multiple departments and employees, and will ensure customers are directed to the right person in the team. Just head to your email client, add an account and assign it to your new colleague or team member.
Not only this, but a custom domain name can set your brand apart from others in your industry. If you specialize in AI and tech, for example, you could opt for a domain name ending in .AI. Though the .AI domain originates from Anguilla, its often used by companies in the tech space to show their innovation, marking them as industry leaders in AI. Subtle right?
Step : Create A New Email Address
1. In the Admin Panel, in the left side menu, click on the Users tab.
2. On the Users page, select the domain you just added from the Select Domain drop-down and click the New button.
3. In the new pop-up window, fill in the details for your new email address:
- Account Type: choose Basic or Enhanced, depending on what type of mailbox you have added to your subscription at Step 0.
- User name: your desired email address . You can use letters, numbers, and dots special characters are not accepted.
- Domain: choose the domain you just added from the drop-down.
- Password: must be a strong password minimum 8 characters and must include: at least one lower case, one upper case character, one number, and one symbol. You can generate a random password by clicking on the New button under the Password text dont forget to Copy your new password to the clipboard.
- Name of User: your full name
- Quota: the size of the mailbox, in GB you can type in any value between 0.1 and 100. The size must be smaller than the available storage space.
You can also change optional settings for your new email address by clicking on the More Options link.
- Language: the default is English.
- 2Factor Auth: if you want to allow a second layer of authentication, called Two Factor Authentication, for this email account the default is Allowed.
- Localization: the default timezone for this email account.
- Date Format: the default format for dates.
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Is Gmail A Professional Choice For Business
Some countries, like China, revere a Gmail address for business. The business culture there is different from the Western world.
In China, they view Gmail and Hotmail accounts as branding, kind of like online fashion for your emails. However, China banned its netizens from accessing Google accounts back in 2014.
Owning a Google account is forbidden, and communication through Gmail accounts is illegal.
However, having a Gmail address for your business email account is tacky and unprofessional in the Western world.
That said, many small businesses and freelancers rely on gmail.com for its free webmail services. If you want to take your Google account to the next level, consider signing up with G Suite for a $6 monthly subscription.
With G Suite, you have the option of connecting custom domains, replacing the @gmail.com with your custom variant.
You also get access to plenty of inclusions, such as the built-in inbox security features and productivity and collaboration tools like Google Sheets, Docs, and Slides.
Check out YouTube for a tutorial explaining the advantages of using G Suite and Gmail for business.