How To Make Your Own Email Address With Your Own Domain Name And Gmail
If you want your email address to be something like instead of , then follow these steps. For this example were looking at Bluehost, but the process is similar with other web-hosting providers discussed further down the page.
After following these steps you should have a custom email from Gmail.
How To Use A Custom Domain Name For Email
For the sake of this article, well use GoDaddy as an example. Just follow the steps below to attach a domain name to your email.
Log in to your GoDaddy account.
Navigate to Professional Email.
Fill out your email information.
Complete setup.
For the small monthly fee involved, Professional Email is a no-brainer for me to build trust and make sure emails are recognizable when landing in contacts inboxes. I use Microsoft 365 for my main eCommerce site.
How To Create Multiple Email Addresses For One User
To me, this next step is even more exciting than getting the initial custom domain email address. I think its because I feel like I am getting more accounts for free and somehow tricking the system. But Im not. Its totally legit and Google even walks you through the process here. Ill also explain below.
Most small business owners wear many hats . . . or all the hats. I know I do. Im the bookkeeper, the social media manager, the customer service representative, etc. The list goes on and on.
While I may perform all of the tasks associated with online orders and customer service, I dont necessarily want my personal email address to be associated with these tasks and listed on my website.
So, how do you create these alternate email addresses without having to pay for more users? You create aliases. Aliases in Gmail are alternate email addresses for a single user. Heres how to set them up:
Go to your Google Admin Console .
On your user account page, click on the Account section.
Scroll to the Aliases section and click Add an alias.
Enter an alternate user name .
Note: You cant create an alias currently assigned to someone else, either as a primary address or alias.
Within 24 hours , you will begin to receive email sent to this address. It will appear in your inbox along with messages sent to your user email address.
You can also send mail with the alias address in the From field by setting up a custom From address in Gmail. For more information on how to do that
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Verify Your Domain Name With Google Workspace
Next, youll need to verify your domain name with Google Workspace by adding something called a TXT record. Depending on how you have things configured, you can do this at either:
- Your web host
- The place where you registered your domain name
Google Workspace will provide detailed instructions for most popular hosts/registrars.
Heres what it looks like to add the TXT record using cPanel :
Professional Email Address Ideas
Below, we cover a comprehensive list of examples for your business email address. The style of the email address you should choose depends on the domain name youve registered for your business.
If you are using the company name for the domain name and your email address, you should mix and match it with your first name, last name, or initials. You can also single out your position in the company in the email address if you need the extra authority.
The most significant variable in your business email is the domain name you choose. If you want to be taken seriously as a business by other companies, the least you can do is register the right domain name.
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Nga Whakaaro Whitau Mra Ngaio
Kei raro nei, ka hipokina e matou he rarangi matawhnui o nga tauira mo to wahitau imeera pakihi. Ko te ahua o te wahitau imeera me whiriwhiri e koe i runga i te ingoa rohe kua rehitatia e koe mo to pakihi.
Mena kei te whakamahi koe i te ingoa o te kamupene mo te ingoa rohe me to wahitau imeera, me whakakotahi koe me te taurite ki to ingoa tuatahi, ingoa whakamutunga, ingoa tuatahi ranei. Ka taea hoki e koe te tohu i to tuunga i roto i te kamupene i roto i te wahitau imeera mena ka hiahia koe ki te mana taapiri.
I te nuinga o te waa, he pai nga mea katoa kei roto i to ingoa tuuturu, ingoa tuatahi ranei, kaore he take ki te whakamaarama i nga mea. Mena kua mahi koe mo tetahi kamupene nui, tera pea kei a koe he imeera penei.
Mena ko to ingoa rohe kua rehitatia ko to ingoa katoa, ko to ingoa whakamutunga ranei, kaore he take ki te ruarua. Ka taea e koe te whakamahi i te kupu whakakii penei i te whakap, i te mra ranei, ka taea ranei e koe te whakamahi i to tuunga, i to tohu tuatahi ranei hei whakaawhiwhi i tetahi wahitau imeera rohe ingoa whaiaro.
Ko te taurangi tino nui i roto i to imeera pakihi ko te ingoa rohe ka tohua e koe. Mena kei te pirangi koe kia aro nui koe ki etahi atu kamupene, ko te mea iti ka taea e koe ko te rehita i te ingoa rohe tika.
Why You Need A Business Email Address
Here are the important reasons for using the business email address:
- It is a custom business email address and thereby is more professional.
- Business email address is short and can be remembered easily.
- You can ensure that every email you send has a standard format and therefore maintain consistency.
- Sending emails with a business name enables you to promote your brand.
- Professional email addresses are less unlikely to be marked as spam by customers.
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What Is A Custom Email Address And Why You Need It
Custom email addresses are typically used by businesses and individuals with a web presence because they make them look more professional, are easier to remember, promote their brand, and add instant credibility.
However, you can create your own unique email address even if you don’t have a website, and we explain how in the next chapter.
Get rid of email clutter and simplify email management with Clean Email.
How To Send And Receive Emails Using Your Custom Email With Gmail
Gmail is awesome and its free. You get 15GB of storage and access to Google Drive which is cloud storage for your photos and files. Youll also get access to Google Docs, Sheets, Slides, and more. With these tools, youll be able to create and share documents, spreadsheets, and presentations. All of these fully integrate with Gmail and can be used with your custom email.
You can also log in to multiple Gmail accounts at once . Sign up here to .
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Whats The Difference Between A Free Google Email Account And A Google Workspace Account
Google Workspace is designed for businesses and includes a number of business-grade services not included with Googles free consumer apps. These services include a custom business email address, extra cloud storage across Gmail and Drive, additional security options like two-step authentication and SSO, administrative controls for user accounts and more.
The Guide To Getting Your Own Custom Email Address
Custom email may seem like a small detail in the larger branding picture, but its hugely important. In a single glance, this is what it means to your customers, clients, and/or acquaintances:
- Custom email address = youve created a real business
- Your old gmail.com or yahoo.com email address = this is your weekend hobby
So lets patch up your branding right now and set you on the path to legitimacy. Its an inexpensive bit of branding that will make a world of difference.
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Enable Gmail To Work With Your Custom Domain Email
This option allows you to enjoy all the great features that come with a regular Gmail account while sending emails from your custom domain email address for free. Before you can do this, youll need to first have email hosting from a provider that allows email forwarding . Once youve done that, youll sign up with Gmail, forward the emails to that account, and enable Gmail to send as your custom domain email address.
You can then immediately start using your new, professional email address for your startup, blog, business website, or nonprofit. Without a doubt, this is your best option for setting up a custom domain email address for free. This process may sound complicated, but its really not, and I will walk you through it below, step-by-step.
What if you dont have an email hosting plan? In this case, you can move on to option 2 below, which will cost you a few dollars each month for email hosting, or you can transfer your domain to a web hosting provider that offers free email hosting and lets you forward your emails. I personally recommend Bluehost web hosting since theyre inexpensive and make it really easy to transfer your domain to them from another provider. They are offering huge sales for Black Friday so this is a good time to sign up. Once youve done this, you can move on to setting up your custom domain with Gmail as described below.
Sign Up For Google Workspace
While the first option will save you some money, I do recommend just signing up for instead. Its much simpler and more reliable than option 1. In addition to a custom email address with Gmail that matches your websites domain name, youll have tons of extra features that make it easier to collaborate, store documents, share files, and even add or remove user accounts for other people on your team that use your domain name in their email addresses:
- During the contract, I could make files & events shareable with all TDN employees to easily collaborate
- Finally, when the contract ended, I could freeze their accounts with 1 click so my business info is safe!
All of those benefits were possible because I had Google Workspace. They actually offer a 14-day free trial so you get a better sense of what its like to use all their features. In addition, they provide promo codes that help save 10% off for the year.
This promotion is only available for the Business Starter and Business Standard packages. There are a few differences between these 2 plans the standard plan comes with much more storage space and lets you record video meetings. But in general, the standard plan is only worth the extra money if you have a lot of files that you need to store or if you work as part of a team that does a lot of collaborative work remotely, otherwise, Id go with the basic package.
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How To Set Up A Free Business Email If You Own A Domain
If you want your domain name on your custom email there is unfortunately no free option. Some sites will recommend Zoho, but their free plan is no longer available.
Considering you will have to pay anyway, we personally recommend you to use andGmail. It is the industry-leading professional email hosting service and the most economical solution for any small business considering all of the available features. It includes office tools, drives and editors withcollaborative features, 3rd party plugins and it has a 99.9% Service Level Agreement for its applications.
Remove Your Old Pop3/imap Account
With all your data transferred and Outlook.com automatically collecting your new emails, you can remove your old POP3 or IMAP account from Outlook and set the Outlook.com mailbox as the main mailbox if it isnt already.
Set your Outlook.com mailbox as the default data file and optionally remove your pst-file.
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Verify Your Google Workspace Domain
Now that youve created a user, head to and log in with your new credentials.
Once youve logged in, there is a tutorial that will help you set up Google Workspace. You will start by verifying your Google Workspace domain.
The default option is adding a TXT record to the DNS records of your business site. Adding the TXT record to your DNS wont affect your website or domain in any way.
If youre using Kinsta DNS, make sure to check out this tutorial on how to in MyKinsta.
Once youve selected the TXT option, Google will generate a code that starts with google-site-verify. Click the Copy button to copy the code to your clipboard.
Now you need to access the DNS tool of your hosting provider in a new tab or window. Dont close the Google Workspace tab.
Existing Kinsta customers should use the Kinsta DNS tool.
Select TXT from the Type dropdown menu.
Copy and paste the verification code into, and press the Add DNS Record button.
Once youre done, return to the tab with the Google Workspace signup page in it.
Scroll to the bottom of the page and click the Verify my domain button to complete the verification.
Note: It may take a few minutes for the DNS records to go live, so it will take some time before Google can complete the authentification.
How To Get A Custom Email Address In Office 365
A custom Gmail domain isnt your only option for getting a customized email address from a large and established company. Microsoft makes it possible for users to create a custom email address associated with Outlook.com.
To get a custom email address from Microsoft:
Keep in mind that you can get a custom email domain only if youre a Microsoft 365 Family or Microsoft 365 Personal subscriber. If you dont already own a custom email domain, Microsoft lets you easily purchase one from GoDaddy for $5 to $25 per year . Domains from other providers are not supported at the moment.
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