Do I Need To Own A Website To Create A Professional Email Address
Professional business emails dont require a website a domain can be enough. Simply purchase a name from a domain registrar and sign up for an email hosting service. You can then add new users to your domain and manage them under one dashboard.
However, creating a website will bring more advantages for your business. A website helps you establish an online presence and authority. With a website, you can also do more digital marketing strategies and reach a wider audience.
If you already host a website with a hosting provider, like Hostinger, you will usually get free email accounts. In this case, you wont need to use a hosting service. Instead, simply create a free email account from your hosting admin panel.
How To Create A Free Business Email Address In 5 Minutes
Last updated on May 24th, 2022 by Editorial Staff | Disclosure: Our content is reader-supported. This means if you click on some of our links, then we may earn a commission. See how WPBeginner is funded, why it matters, and how you can support us.
Do you want to create a professional business email address for free?
A business email address uses your company name instead of the generic gmail, outlook, or yahoo account.
In this article, we will show you how to easily create a free business email address in less than 5 minutes.
What is a Business Email Address and Why You Need it?
A professional business email address has your companys custom domain name instead of the generic gmail or yahoo account, for example: john@stargardening.com
Most beginners use generic free business email accounts without a domain name which isnt very professional. For example: john.smith2019@gmail.com or jsmithfromstargardening@yahoo.com.
Since anyone can create these generic email accounts, it becomes harder for customers and other businesses to trust such email addresses as legitimate business email accounts.
Below are the top 4 reasons why you need a professional email address for your business:
- A custom business email address looks more professional.
- It is also short and easy to remember.
- A professional business email address helps you earn customers trust as a legitimate business.
- Sending emails with your own domain name allows you to promote your brand with each email you send.
Why Is It Important To Have A Business Email Account
It’s important to have a business email account to establish the credibility of your position within an organization. Only confirmed employees of a business can register their email with its domain names, so a having professional email address might make you appear legitimate because it’s aligned with the company.
A business email account may also help you build relationships with clients. For instance, you can use it to send updates and promotional messages to potential customers. This can help customers trust the sender of a message and recognize that they work for a specific company based on their email address. If clients identify the business name, they might also be more likely to read the message.
Related:Business Emails
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Is Gmail A Good Enough Choice
Gmail is perfect for personal endeavors like communicating with a friend or your professors , and its perfectly fine to use it as a free email domain for a small business if its a temporary solution. But if you have an already established business, you should think twice before setting up Gmail as your email domain for business purposesnot only does it sound unprofessional for companies to use Gmail, but many consumers might end up thinking that the mail they just got is a scam. Naturally, what most consumers expect is for the email address to match the business name, especially if your business focuses on communicating with clients. If thats the case, you might want to consider a more professional approach and get a customized email domain to help your company branding.
But if youre determined to use Gmail as your interface, you might be wondering how to integrate your email with the domain name on Gmail, and whether thats even possible. Luckily, you can use Gmail with your own domain and get the best of both worldsa custom email on the Gmail interface. Even better, your personal and professional life will be completely separate, but you can manage them from the same platform.
| DID YOU KNOW: The most popular email domain is Gmail, with over a billion users around the world. |
I Want To Set Up My Corporate Email On My Smartphone How Does That Work
Smartphones usually already have a pre-installed email client that can be easily connected to your IONOS business email address. Alternatively, you can use your preferred browser-based email client. In both cases the app needs to support IMAP accounts in order to work with your IONOS email address. Our Help Center provides a step-by-step guide for setting up your email address on an android or iOS smartphone.
If this doesn’t work, you can also set up your business email account with our Microsoft Outlook 2019 client when purchasing our Microsoft Hosted Exchange product. You can also access your mail, contacts and appointments via the web app OWA or the Outlook apps for mobile devices. Just install the Outlook app on your smartphone and get started in just a few clicks. If you find that you have any more questions or issues, our customer service team is standing by 24/7.
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Because Just Any Old Name Wont Do
Of course, the big reason to get a business email set up is to gain access to any email address you want. Most companies opt for a format like sendername@yourbusiness.com, but it really depends on what your goals are.
If you think about it, you’ll need some good luck getting the exact name you want if you are still on something like Gmail, competing with those 1.5 billion other Gmail users. When you choose a private email service, the only limit to your name is your imagination .To reiterate, when you create a professional business email, you can have any name you want. Most importantly, you can choose your name combined with your business name.
Create A Business Email Address Using Hostgator
HostGator is a super affordable hosting company that gives you free business email accounts with any hosting plan.
Just like with Bluehost, you dont need to have a website ready. You can sign up for today and start using your free business email with your domain.
OK lets start by choosing a plan.
Step 1: Choose a HostGator Plan
HostGator plans are also very affordable for any business thats just starting out.
Head to HostGator and click Get Started to see the plans.
All of these plans are shared hosting plans. If youre not sure what that means, read our article on .
Heres a quick look at what youll get on these plans:
| Hatchling | |
|---|---|
| Unlimited | Unlimited |
You can see that HostGator gives you more storage on its smallest plan compared to Bluehost. The renewal price on the Business plan is a little more expensive than HostGator.
All plans include a free domain for the first year.
Be sure to check the plan comparison on the HostGator website before deciding which plan to buy. Then click the Buy Now button to continue.
All set? Great! Lets sign up for your domain.
Step 2: Choose Your Free Domain
HostGator gives you a free domain with any hosting plan. You can use the domain for your free business email account right away.
Search for the domain you want in the search box and press Enter. If your domain is available, HostGator will mark it with a green label.
Now you can scroll down and fill out the rest of the order form. You can safely uncheck the Domain Privacy checkbox here:
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Frequently Asked Questions About Business Emails
I had lots of questions too before I created my own business email. In fact, I must have asked 3 of the questions below and had a hard time finding the answer .
But anyways, here are some of the frequently asked questions about this topic:
Can you create a free business email without a domain?
No, without a registered domain, theres no way you can create a business email that would reflect the domain name of your business. Your best chance of creating a professional email without spending a dime is on Gmail.
There are lots of alternatives to Gmail. But the bottom line is that you would only be able to customize the username part of the email address, not the domain name .
Can you create a business email in Gmail?
You can create a Gmail account that looks professional, but you will not be able to change the domain. No matter how much you make your username look professional, the domain will still be @gmail.com.
But if you were able to create your business email somewhere, like in Bluehost, you may be able to access your email from a Gmail account .
Can I get a business email without a website?
Yes, you certainly can create a business email even without a website.
But you must have a registered domain first to be able to do that. As you can see from the second method I outlined in this article, you can buy a domain from Namecheap for as low as a dollar per year.
You could then connect this domain to Zoho Mails forever free plan.
Can I create a business email for free?
Are Business Emails Free
Just to clarify Its not possible to get a free business email address with a website domain on the end of it like You could get a free email that ends in @gmail.com, or @yahoo.com, but that could look pretty unprofessional.
Youll need to pay for website hosting to get that free email address that ends in your own domain, and many hosts like Bluehost offer a free business email address with their hosting plan.
Because these plans offer so much with them, including the free email address, they are nearly free solutions to get you a business email address.
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Set Up Business Email With An Existing Domain
Use a domain name you already own whether you’re using it for a website address or an email address at another provider.
Create An Email Account With Gmail
- Go to , and click on the Sign up button.
- Type in your name, email address, password, and a security question.
- Success: you are done.
How to create a business email address
1. Buy a domain
When youre ready to buy a domain, there are several things to keep in mind. First and foremost, your domain name should be easy for people to remember. It should also be easy for them to spell and pronounce correctly.
Lastly, its important that the domain name has some intrinsic value it should have some meaning beyond simply being a URL or numerical address .
If you dont have any ideas already or arent sure what those ideas might be yet then here are some suggestions:
- A short and memorable phrase
- An acronym: acronymic domains such as .us, .bz are often more memorable than fully qualified ones like .com, .org.
2. Connect to Google apps
- Go to the Google Apps sign-in page by clicking the Google Apps sign at the top of your Gmail window.
- Enter your domain and click the Sign In button .
- Enter your username and password, then click Sign In.
3. Create an email address
To create a Gmail account for your business, youll need to log in to Google Apps.
Once logged in, click on Apps from the top navigation bar and then select Create New Account.
Once everything has been set up correctly according to how many people will use this account together with who gets access to which folder, click Finish & Create!
4. Access your inbox
Once you have a Gmail account, open it.
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Business Begins With Email What Are The Benefits Of A Business Email Address
The more professional the image that your email address for business offers, the more you can get out of your business communication. In contrast, imagine receiving an invoice from an email address like sweety1978@freeprovider.com. This instantly makes a bad impression before you have even opened the email. Using a free email like this rather than a business email address risks giving off an anonymous or untrustworthy impression.
In contrast to this, creating a business email ensures a reliable and professional image. It also allows each employee to create a business email address, such as coworker@yourcompany.com, and to assign new email addresses for specific services, such as support@yourcompany.com. When you create an email account for business with IONOS, everything you need is available under one roof. In addition to business email addresses, we offer hosting and server solutions as well as relevant online marketing tools. Should you have any questions about your business email or any of our other products, our expert support service will be happy to help.
Is Gmail A Professional Choice For Business
Some countries, like China, revere a Gmail address for business. The business culture there is different from the Western world.
In China, they view Gmail and Hotmail accounts as branding, kind of like online fashion for your emails. However, China banned its netizens from accessing Google accounts back in 2014.
Owning a Google account is forbidden, and communication through Gmail accounts is illegal.
However, having a Gmail address for your business email account is tacky and unprofessional in the Western world.
That said, many small businesses and freelancers rely on gmail.com for its free webmail services. If you want to take your Google account to the next level, consider signing up with G Suite for a $6 monthly subscription.
With G Suite, you have the option of connecting custom domains, replacing the @gmail.com with your custom variant.
You also get access to plenty of inclusions, such as the built-in inbox security features and productivity and collaboration tools like Google Sheets, Docs, and Slides.
Check out YouTube for a tutorial explaining the advantages of using G Suite and Gmail for business.
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Manage Your Free Business Email Addresses
Bluehosts business email service makes it easy to manage your email addresses. You can do that by clicking on the Advanced » Email Accounts link in your Bluehost account. That opens the following window on your screen so click on the Manage link as shown in the screenshot.
That will display all the options that you can use to manage your company email account. For example, you can use it to manage email filters, send automated responses, change your password, and update your account.
You can also free up your email storage and allocate storage space to your email account under this option.
If you want to delete the email account, youll find the delete option at the bottom of this page.
So thats it! Your free professional business email address is set to send messages to your customers and clients. If you want more advanced features, you can use G Suite the premium email service of Google.
The pricing plans for G Suite start from $2.92 per user per month. You can start with its 14-day free trial before opting for the premium plan. If youre satisfied with its features, you can upgrade your plan at any time.
What Is A Business Email Address
A business email address is an email address that uses your own business domain name. So youll need to create the domain first, then create the mailbox to match.
For example, is an email address linked to the domain namewpforms.com.
There are a few reasons why using your own domain is important:
- It looks more professional than a Gmail or Hotmail address
- Business domain names are easy to remember
- Having a branded email address builds trust
- Each email you send helps to promote your brand.
So when you create an email address, try to make the domain part unique to your business and easy to spell. Read these tips on how to choose a domain name if you need ideas.
One last tip. When you register your domain for your email, youll also need to choose a domain name extension. We recommend that you choose .com. This article on choosing a domain extension explains why.
Youll need to create a domain name and a hosting account to create your own email address. Lets move on and find out how to do that.
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How To Create The Cheapest Business Email
A few months ago, I had to reach out to founders and business owners because of an online business opportunity.
I wanted to test it out first by sending a few emails so I thought of creating a business email address before purchasing a domain name .
After a few hours of research, I found out that you really cant create a true business email address without having a domain first. Theres no way you can create a business email entirely for free.
Fortunately, it doesnt have to cost that much. In fact, you could have one right now for just a dollar per year. Hold tight and let me tell you how