How To Make A Professional Email Address With Google Workspace
Making and registering your first professional email address can seem overwhelming. But it becomes a simple process when you break it down step by step.
First, if you dont already have a domain name, you need to register one. You will also need premium web hosting with DNS support.
If you already have a domain and a website, you can skip straight to step three.
How To Create A Custom Email Address Using Your Own Domain Name
If you dont have a webhost yet, then we recommend Bluehost,DreamHost or GreenGeeks. All are great choices and all offer a free domain along with their secure and affordable web hosting services. If you have more specific needs, then take a look at out full list of best web hosts here.
One benefit of purchasing a domain name and web hosting from the same provider is that you wont have to configure nameservers or adjust your DNS settings. These settings are configured for you.
Enable Gmail To Work With Your Custom Domain Email
This option allows you to enjoy all the great features that come with a regular Gmail account while sending emails from your custom domain email address for free. Before you can do this, youll need to first have email hosting from a provider that allows email forwarding . Once youve done that, youll sign up with Gmail, forward the emails to that account, and enable Gmail to send as your custom domain email address.
You can then immediately start using your new, professional email address for your startup, blog, business website, or nonprofit. Without a doubt, this is your best option for setting up a custom domain email address for free. This process may sound complicated, but its really not, and I will walk you through it below, step-by-step.
What if you dont have an email hosting plan? In this case, you can move on to option 2 below, which will cost you a few dollars each month for email hosting, or you can transfer your domain to a web hosting provider that offers free email hosting and lets you forward your emails. I personally recommend Bluehost web hosting since theyre inexpensive and make it really easy to transfer your domain to them from another provider. They are offering huge sales for Black Friday so this is a good time to sign up. Once youve done this, you can move on to setting up your custom domain with Gmail as described below.
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Do I Need My Own Domain Name
As you probably know, Wix offers a free plan where anyone can create a website without spending a dime. However, note that this doesnt give you a domain name. Your sites URL will look something like your-name.wixsite.com/mysite.
If you need a professional-looking project or want to be taken seriously by Google and other search engines, you should use your own domain name .
Wix wont let you have a free site connected to your own domain name. For that, youll need to purchase a Wix paid plan, it doesnt matter which one as all of them allow customized domain names.
What Is Email Forwarding
Email forwarding is a feature that allows incoming mail to a domain email account, such as , to be redirected or forwarded to another email address, such as Email forwarding is the easiest way to set up a new email address without having to change your email program.
Forwarded email addresses are sometimes called aliases. An alias, as you know, is another name that refers to a given person. In our example, John has an email address with gmail He has just purchased the domain name widgets.com and sets up a forwarding rule which reads: Whenever an email comes in to , forward that email to In this case, the address is an alias for , as all email goes to the same Gmail address.
Many services allow hundreds for forwarding rules or aliases to be created. Suppose John runs a small business but wants to give website visitors the confidence that theyre dealing with a solid company. He could create forwarding rules for , , , and so on, and have them all forwarded to As John adds employees he can change the forwarding rules to go to other email addressesyou can have as many aliases as you want pointing to the same destination email.
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How To Register A Domain Name
+ Ways to Get it for Free
Are you looking to register a domain name, but dont know where to start?
Part of creating a website is buying a domain name that has to be unique.
In this step-by-step guideline, were going to show you several options on how to register a domain name and also cover some commonly asked questions that might pop up in your mind while registering a domain.
Ready? Lets first start by explaining why is it crucial to choose a good domain name.
What Is A Business Email Address
A business email address is an email address that uses your own business domain name. So youll need to create the domain first, then create the mailbox to match.
For example, is an email address linked to the domain namewpforms.com.
There are a few reasons why using your own domain is important:
- It looks more professional than a Gmail or Hotmail address
- Business domain names are easy to remember
- Having a branded email address builds trust
- Each email you send helps to promote your brand.
So when you create an email address, try to make the domain part unique to your business and easy to spell. Read these tips on how to choose a domain name if you need ideas.
One last tip. When you register your domain for your email, youll also need to choose a domain name extension. We recommend that you choose .com. This article on choosing a domain extension explains why.
Youll need to create a domain name and a hosting account to create your own email address. Lets move on and find out how to do that.
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Add Mx Records For Email
Once youve verified your domain name, you also need to add another type of record called MX records so that Google Workspace can manage the email for your domain name.
You can do this via the same interface where you added the TXT record. Or, many web hosts include a built-in tool to help you add the Google Workspace MX records.
For example, with the cPanel dashboard at SiteGround, you get a dedicated Set Google MX tool in the MX Entry interface:
And thats it! You should be ready to use Gmail with your custom domain name.
Remember if you want a more detailed look, .
How To Register A Domain Name: 4 Options
To get a domain name, youll need to call dibs with ICANN. ICANN is a global non-profit authority that maintains records on which domain and IP address belongs to whom and manages access to them.
But ICANN doesnt provide registration services, it only maintains records. Thats where domain name registrars come into play.
The primary role of a register is to:
- Coordinate claims on different domain names.
- Match specific domain names with Domain Name System nameservers.
- Ensure that there are no duplicate domain names.
Technically speaking, you are not buying a domain name from a registrar company, but reserve its usage for a specified time. You can pay to reserve a domain for 1-10 years at a time, depending on the registrar. After your initial subscription expires, youll need to renew it and pay a fee again. You can re-purchase your domain name over and over again.
When registering a domain name, you sign a long-term lease of your domain . You can read more about the domain costs here.
In practice, all of the above is much simpler than you think as we will show below.
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Creating An Email Address
As soon as you have selected a package, you can start creating email addresses in your control panel. From here, go to ‘Domains & Hosting‘ and click on the domain name with the package on it .
Click on the cog wheel next to ‘Your email‘. From here you will be able to create new Mailboxes, new Mailforwards or go directly to our webmail client. Please note that you will need to create a Mailbox before you can use the webmail client.
In this article we explained how to start creating an email address for your domain name.
Should you have any questions left regarding this article, do not hesitate to contact our support department. You can reach them via the Contact Us button on the bottom of this page.
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Test Your Email Address
Since Google confirmed that you correctly entered the MX records, this is technically not a necessary step.
But its the fastest way to take your new branded email for a spin inside the Gmail inbox.
Open another email account, Gmail, Outlook, AOL, it doesnt matter. Compose a new email and enter your new email address in the To field.
Write a random subject like First email and send it.
Now, head over to Gmail and log in with your Google Workspace credentials.
If you did everything correctly, you should see the test email you send from your other account in your inbox.
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You can also try composing and sending an email the other way around to confirm that you can send mails without issue as well.
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How To Use Gmail With Your Own Domain Name By Paying For Google Workspace
If youre willing to pay, another way to use Gmail with your own domain name is to pay for .
G Suite essentially lets you create an entire Google account with your own custom email, instead of using a Gmail address. This not only gives you access to Gmail with your own domain name, but it also gives you separate access to other Google tools such as:
- Drive
- Calendar
- Etc.
If you have an organization, you can also set up Google Workspace for your entire organization so that you can all easily share files with one another.
Theres a lot to like about this method. However, the downside is obviously that it isnt free! Google Workspace starts at $6 per month per user. So if its just you, youll pay just $6 per month. However, if your business has five employees, you would pay $30 per month .
Well share a brief tutorial on how to set this up below. However, if youre interested in this method, we actually have an entire guide on how to set up Google Workspace :
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Setting Up Your New Google Workspace Email On A Mac
If you dont want to access the Gmail web app through your browser, you can easily add your new Google Workspace email address to the Mail app.
First, open up your Mail application. Then click the Mail option in the top menu to expand the main preferences.
Select the Add Account option, choose Google, and then click continue.
From that on, youll start the easy activation process.
If youd like, you can now even select which apps to sync with the account, not just Mail, but also your Calendar and Notes.
You can now send and receive emails from your new address from using the Mail app.
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Remove Your Old Pop3/imap Account
With all your data transferred and Outlook.com automatically collecting your new emails, you can remove your old POP3 or IMAP account from Outlook and set the Outlook.com mailbox as the main mailbox if it isnt already.
Set your Outlook.com mailbox as the default data file and optionally remove your pst-file.
Change Your Email Address To Use Your Custom Domain Using The Microsoft 365 Admin Center
You must be a global admin to perform these steps.
Go to the Setup> Domains page.
On the Domains page, select Add domain.
Follow the steps to confirm that you own your domain. You’ll be guided to get everything set up correctly with your domain in Microsoft 365.
Go to Users> Active users.
Select a user to edit their username and change it to the domain you just added.
Note
If you are not using an Exchange license, you cannot use the domain to send or receive emails from the Microsoft 365 tenant.
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Allow Gmail To Send Emails Using Smtp
At this point, new emails to your custom domain should show up in your Gmail account. However, you wont be able to reply to them from your custom email domain yet.
To fix that, you need to configure your Gmail account to send through your custom emails SMTP server. Typically, youll find your emails SMTP server information at the same spot where you found the POP3 information:
Once you have your SMTP information:
This will open another popup window that has multiple steps.
On the first screen:
- Enter the custom email address that youre using.
- Check the box for Treat as an alias.
Next, enter the SMTP information from your email host:
- SMTP Server and Port from your email host.
- Username normally, this is your full email address, but sometimes its only the part that comes before @.
- Password the password that you set when creating your custom email address.
- Choose whichever Secured connection method that Gmail recommends.
- Click Add Account.
Gmail will then send a confirmation code to your custom email address. You need to click the link in that email and click Confirm to finish the process.
Since you already configured Gmail to receive emails from your custom domain name, you should be able to receive this email from your Gmail account. It might take a few minutes for Gmail to fetch the email from your server.