How To Choose The Best Personal Email Address
Choosing a perfect email address is very necessary to remain trust-able and create a good impression. In this era of digitization getting your desired email address is a bit tough because nearly 50% of the worlds population now has a dedicated email addresses.
Wondering how many email users are there in the world?
According to statista.com, there were nearly 4.1 billion active email users in the world and the number is expected to rise to 5.1 billion by the end of 2020 which means getting your unique email address is next to impossible to matter what email name generator tool you use.
Having said that, there are still workaround to get a clean, professional looking email IDs easily.
Lets start
Gmail Domain Setup: A How
Many first-time domain owners are unfamiliar with the ins and outs of domains and their integration with other services, such as Gmail.
For example, did you know that you can link your domain to your Gmail account so that your business can take full advantage of G Suite services? Boiled down, this means that you can connect a Gmail address to your domain name, and then access it from just about anywhere in the world.
Lets say that you have a domain called golfbropros.com and your name is Tom. With Domain.com you can easily create Tom@golfbropros.com as the email, and then have that linked directly to a Gmail account. If you dont already own a domain, you can find one and complete the purchase process with Domain.com in minutes. This way, you get to keep a professional looking email and have the power of the G Suite at your fingertips as well.
Now, getting started can be a little daunting but finding a domain name and linking it to a Gmail is easy with Domain.com. Lets discuss the steps to take to setup a Gmail and domain, plus everything you need to know about Gmail for business.
Domain.com makes it easy to add G Suite for Business to your domain name.
Recap: Using Gmail To Create An Email With Your Domain
Build professional-looking email addresses with Gmail and your domain. We recommend BlueHost to help you easily set up your new Gmail and create an email with your domain.
Remember that by clicking the Email and Office on the left-side navigation, you can easily find the right options to set up your custom email address.
The Advanced tab can bring you to the email settings that can help you connect your custom email address to your Gmail account, and allow you to appropriate your email settings to your business needs.
You can also follow the steps above to connect this email address to a free Gmail account so you can both send and receive emails from Googles email solution.
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Connect To Your Favorite Third
If you got your domain name through a web hosting provider, you can connect your email to a third-party email host like Gmail or Apple Mail . The exact process for doing this differs with each email platform, so choose your desired email host from the list below to get step-by-step instructions on how to connect your free business email to one of the leading email platforms.
For example, heres how to connect to Gmail:
To get started, youll need to first log in to your Gmail account. If you dont already have one, you can quickly create a free Gmail account here. After logging in to your new or existing Gmail account, click on the gear in the top right corner and select Settings.
Navigate to the Accounts and Import tab at the top. Then click Add a mail account.
This will open a new window where you can enter the email address you just created we are using Bluehost in this example. Enter your full business email address and Bluehost password in the window. You do not need to add POP server information. Once completed, click Add Account.
Important: Be sure to enter your full business email address in the Username field, including your domain .
You have now connected your Bluehost email address to Gmail this means all email sent to your Bluehost address will land in your Gmail folder. However, you also need to update Gmail so that you can send email from this address too.
Sign Up For Google Workspace
While the first option will save you some money, I do recommend just signing up for instead. Its much simpler and more reliable than option 1. In addition to a custom email address with Gmail that matches your websites domain name, youll have tons of extra features that make it easier to collaborate, store documents, share files, and even add or remove user accounts for other people on your team that use your domain name in their email addresses:
- During the contract, I could make files & events shareable with all TDN employees to easily collaborate
- Finally, when the contract ended, I could freeze their accounts with 1 click so my business info is safe!
All of those benefits were possible because I had Google Workspace. They actually offer a 14-day free trial so you get a better sense of what its like to use all their features. In addition, they provide promo codes that help save 10% off for the year.
This promotion is only available for the Business Starter and Business Standard packages. There are a few differences between these 2 plans the standard plan comes with much more storage space and lets you record video meetings. But in general, the standard plan is only worth the extra money if you have a lot of files that you need to store or if you work as part of a team that does a lot of collaborative work remotely, otherwise, Id go with the basic package.
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How To Add Email Forwarding
You do not have to set up a forwarder from your domain email address to your Gmail address but it should provide faster delivery of new mail to Gmail. Before you configure Gmail, you should create an email forwarder.
Return to the cPanel and create an email forwarder from your custom domain email address to your Gmail address.
Now all emails to will be forwarded to your Gmail account.
Note that Google also offers Google Workspace a paid workspace suite of business tools that includes Gmail. Google Workspace offers several business advantages especially collaborative working and organization. We discuss this below in the FAQ.
Why Is It Important To Create A Professional Email Address
Chances are incredibly high that you will email potential and existing clients regularly. Its often the first stage of networking and building a relationship online.
That makes your email address a crucial part of your brand, one that you should protect and improve as much as possible.
As a freelancer or business owner, you cant afford the first impression an email address like gives off.
First off, its hard to correctly judge who the email is from, at a glance. Second, even with a more serious email like , your email recipients have no easy way of confirming your identity.
Anybody can create a Gmail or Outlook address with any name. How can a potential client confirm that you are who you say you are unless your email address backs you up?
An unwillingness to invest in a professional email address indicates that youre not very serious about your business. Thats why you want an email address like or
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Create A Regular Free Gmail Account
To get started, create a regular free Gmail account e.g. username@gmail.com. If you already have a Gmail account, you can use your existing account.
However, remember that the emails for your custom domain will be mixed in with any emails to your regular Gmail account, so it might be simpler to create a separate account if youre already receiving a lot of email at your Gmail address.
Tip Number : Try With A Less Popular Email Service Providers
With a widely popular email service , it is difficult to choose an email name of your choice. Gmail itself accounts for over 1.5 billion active users. So unless you started using it early, choosing unique email names on such an email client is a tough job. Moreover, Gmail doesnt allow to use underscores and hyphens in usernames. This makes it even more challenging to come up with good email usernames.
Whats the solution then? Switch to alternative email clients. If you are looking for free email services, then Outlook and YahooMail are good alternatives to Gmail. Otherwise, if you dont mind spending out a few dollars for the highest level of security and privacy, then you may find ProtonMail as a great alternative to Gmail. Besides getting a good email name like OR , your emails will be end-to-end encrypted with no tracking and zero access to user data. Here are some screenshots from the ProtonMail iOS app:
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After Importing Your Domain Email Account To Gmail:
1. Go to Settings from the cog icon menu in your Gmail.
2. Go to the Accountstab again.
3. In the Send Mail As section, click on the make default link next to the domain email address. Doing so results in sending every email via your domain email address by default.
For further questions, or if you need help, please open a support ticket from your HostPapa Dashboard.
Set Up Your Email Hosting
To use Gmail with your own domain, youll first need a domain and subsequent email hosting in order to be able to use it. We highly recommend Bluehost for your hosting needs as they provide cheap web hosting and email hosting. They are also incredibly easy to use, and were going to show you how!
- Enter your custom email address
- Tick the box for Treat as an alias
- SMTP Server and Port
- Chose the Secured connection that Gmail recommends
- Click Add Account
Confirm
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Why Google Is The Way To Go
There are a variety of ways to set up your domain name into an email account so you can create a professional impression with your business.
What Im talking about is rather than having yourname@gmail.com as you email address, youll want to have something like name@domainname.com.
Im a huge fan of all things Google, so thats what Ill focus on in this tutorial.
If youre happy to invest a small amount each month, Id suggest signing up for a GSuite account where Google hosts your inbox and you have a completely separate login using your new domain name email.
Its worthwhile doing because not only do you get the email account, you get an entire suite of google apps at your disposal under one login .
I manage my entire business in my Google account using Docs, Sheets, Calendar, Forms, Drive, Photos and I even host my YouTube account through my GSuite account. It comes with unlimited storage and it all integrates nicely with each other. Plus, you can use all the same apps on your smart phone or device no matter what operating system you use.
So, enough about the virtues of GSuite, you probably came here to learn about how to get your domain name integrated into your current gmail account so you have your emails all in one place.
What Is Email Forwarding
Email forwarding is a feature that allows incoming mail to a domain email account, such as , to be redirected or forwarded to another email address, such as Email forwarding is the easiest way to set up a new email address without having to change your email program.
Forwarded email addresses are sometimes called aliases. An alias, as you know, is another name that refers to a given person. In our example, John has an email address with gmail He has just purchased the domain name widgets.com and sets up a forwarding rule which reads: Whenever an email comes in to , forward that email to In this case, the address is an alias for , as all email goes to the same Gmail address.
Many services allow hundreds for forwarding rules or aliases to be created. Suppose John runs a small business but wants to give website visitors the confidence that theyre dealing with a solid company. He could create forwarding rules for , , , and so on, and have them all forwarded to As John adds employees he can change the forwarding rules to go to other email addressesyou can have as many aliases as you want pointing to the same destination email.
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Choose A Hosting Plan And Sign Up For Bluehost
As we discussed earlier, all Bluehost hosting plans come with free custom email domains. So to start with, head over to Bluehost and click on the Get Started Now button.
On the next screen, youll see details of the available Bluehost plans. All of these plans will let you create an email domain for free, but you should consider all the other features to make the best pick for your needs.
Click on the Select button under your desired plan to continue.
Next, well be creating your new domain name.
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How To Create A Custom Domain Email Address With Gsuite
Maybe you run a larger organization and would rather use GSuite to better manage your companies email. Or perhaps you want some of Googles excellent collaboration features to use within your team. If thats you, heres how to set that up.
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Google Workspace Google Workspace Pricing
Though it seems like most of Google Workspace’s features are available for free, its enterprise-level features are not. These include shared calendars, advanced admin controls , two-step verification, optional unlimited cloud storage, and data migration tools to help you transfer valuable data to Google Workspace.
In 2019, Google increased its Google Workspace pricing for its Basic and Business packages. The move was in response to Microsoft Office 365 price changes.
There are three Google Workspace pricing packages:
Create Your Custom Email Address
This is where you create the email address youd like to ultimately use. So
With Bluehost, its effortless to do that. Just click the Advanced tab and scroll down until you see Email, then click Email Accounts.
On the next page, click the Create button.
On the next page, specify the domain you want to use . Then choose the username youd like to send emails as. Also, be sure to remember your password as youll need it later.
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How To Make A Custom Email Address In 4 Simple Steps
REVIEWED BY:Elizabeth Kraus
Elizabeth Kraus has more than a decade of first-hand experience building and growing a boutique digital marketing agency and double that in small and mid-size business marketing management. She provides expert answers to questions related to branding, content marketing, web development, email, social media, and SEO.
Jocelyn Dimaculangan has spent 14+ years in the online publishing industry while studying digital marketing and SEO trends. As a staff writer for Fit Small Business, she shares her expertise by creating articles that tackle the latest trends in .
This article is part of a larger series on Business Email.
A custom email address uses your domain name . It looks professional and builds credibility and trust with prospects and clients. Its also surprisingly easy and affordable to make one. First, get a domain name and choose a hosting solution. Then decide on a format, create your email address, and connect it to the software of your choice .
The easiest way to get a business email address is to get your domain while setting up email hosting on a platform like . This eliminates the hassle of manually connecting your email and domain and comes with the added benefits of excellent security and business productivity, plus collaboration tools.
Ready to set up your custom email address? Follow these simple steps:
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Register Your Domain Name
Choose a reliable domain registrar like or Namecheap. Search for an available .com, .co, or other popular domain with a combination of your full name, or your company name.
Stay away from untrusted or cheezy domains like .biz and others. After youve chosen your domain name, proceed to checkout, and you will have become the proud owner of a new domain name.
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