Business Email Tip #: Always Use Your Website Domain
Unless you are living in 1999, the old Yahoo email address is not going to work. Instead, you want something like This business name email can work for customer service, inquiries, or anything else related to your company. People will know that its your business because of the email address, and they also have the website domain where they can find more products or revisit if you are sending out promotions to an email list.
Custom domains are a mark of professionalism. It shows that you have a real online business that people can trust and link to if they want to share products. This is why it is so important to have a custom domain for your business email address as well.
In addition, your email address is cleaner with a business domain. Customers will remember your domain and go to the link to find out more information, or they can share the domain with others on social media.
How To Use Your Professional Business Email With Google Workspace
It is worth reiterating that the Google Workspace email works like any other Gmail account. For this reason, sign into your normal Gmail account.
Alternatively, you can access it through the admin console on Gmail.
Feel free to exercise your full admin powers by adding or removing users appropriately depending on the business needs.
Each of these users has a maximum storage capacity of 30GB. They also have similar features to yours. The only difference is they are unable to access the admin console.
How To Make A Custom Business Email Address Using Bluehost
Bluehost is one of the leading web hosting providers. It offers a wide range of plans and is an excellent choice for making professional business email. Like other web hosting providers, Bluehost offers free email domain that can be easily personalized.
Following are the steps to make a free domain email address for business using Bluehost.
Step 1) Goto this link and select the basic plan.
Starting out we recommend to subscribe to the basic plan. This plan includes 5 email addresses even though its not mentioned in the pricing table. Please do not get confused with the Microsoft office email that BlueHost is advertising. It is the premium service, and you can switch to MS email once your business picks up. Bluehost will assist you for email migration.
Step 2) You can host your existing domain at Bluehost. If not already registered,Bluehost allows you to search your desired custom free email domain.
Many a times, your desired domain may not be available. You can usedomain name generatortools to come up with uniquedomain name ideas.
Step 3) Enter your business information.
It is important that you select a 12-month plan. By default, 36 months is selected. There is no harm in selecting 36 months, but initially, its a good practice to keep things agile and minimize cost.
Uncheck the following checkboxes:
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Imap Internet Message Access Protocol
IMAP is a lot more flexible than POP3 since it enables you to sync your emails across multiple devices. So, if you want to be able to check your email from different devices, as well as integrate your custom email address with webmail services such as Gmail or Outlook, you should use IMAP to set up your email.
However, one downside of IMAP is that it does not delete any messages on the server. This means that if you receive a lot of emails, you can exceed your storage space quickly.
Why Is Google Workspace The Best Choice For Professional Branded Email Address
With best-in-class spam filters, smart search, an intuitive and tidy inbox experience, and extensive add-on integrations, Gmail is one of the best email services out there.
And the best part is we get so much more than just email. All our team members get 30 Gigabytes of storage and access to advanced features in the entire Google suite of cloud apps.
You can also use , or even extend and create custom workflows with Google Apps Scripts. Read our dedicated post about for more in-depth information.
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The Basics Of Business Email Addresses
Creating a business email address is a little bit like setting up a website. If you have never done either, you will need to create a hosting account with a hosting provider like Bluehost or HostGator.
If you are not sure how to purchase hosting and want help, then jump to my Bluehost and Hostgator guides further down on this page. These two hosting providers are very friendly to beginners. While there used to be a lot of custom configurations, most of the setup is pretty standard and can be done in minutes from any computer with access to the Internet.
Most hosting providers include email accounts as part of an all-in-one hosting package. Even at this level, the host understands that as a business, you want a professional email address that is completely branded.
Go To The G Suite Sign Up Page And Click On The Get Started Button
. Customize more business options for users. Swap @gmail.com with your own domain to create professional email addresses for everyone on your team, like firstname.lastname@example.org. Swap @gmail.com with your own domain to create professional email addresses for everyone on your team, such as email@example.com. Set up integrated gmail for your organization. Get custom email at your own domain.
Personalize your account by uploading your company logo, creating. Go to the g suite sign up page, and click on the get started button. Sep 19, 2019 · setting up a business email account with gmail is a simple process.
If you want to use gmail for your business, a google workspace account might be better for you than a personal google account.
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Integrating Your Domain Email To Your Current Email Provider
Youll also have to integrate your shiny new domain email with your current email address. Again, this is painless.
If you are using Gmail, then simply go to the upper right corner of your account and click on the gear-looking icon. Go down to Settings and then over to Accounts and Imports. Once there, select add a pop3 mail account you own, and fill out the details, such as If youre content with the changes, hit next and youll receive a verification email to your host email.
After you verified the account by clicking on the link, you no longer have to login into your host account. You can compose and receive emails that contain your domain name from your Gmail account.
Gmail is easy to integrate, as are most of other providers. For example, if you use Zoho Mail, simply go into your account and Add/Verify your domain, Add users/Create email accounts, Change MX records, and perform Email Migration. Desk also has an easy help desk software that will easily integrate.
Recap: Using Gmail To Create An Email With Your Domain
Build professional-looking email addresses with gmail and your domain. We recommend BlueHost to help you easily set your gmail and create an email with your domain.
Remember that by clicking the Email and Office on the side left navigation, you can easily find the right options to set up your custom email address.
The Advanced tab can bring you to your email settings that can help you connect your custom email address to your Gmail account and it allows you to appropriate your email settings to your business needs
You can also follow the steps above to connect this email address to a free Gmail account so you can both send and receive emails from Googles email solution.
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What Is A Business Email
If youre not familiar with the term, the domain name is the URL the company website resides at. So if your companys website is www.businessname.com, a business email address would look something like: Setting up a business email is a step that will come after registering your business domain name. But once you have a domain name for your business, setting up your email is the next step.
Web Servers And The Internet
The Internet is nothing more than a large collection of computers attached to a telecommunications network and a set of protocols that establishes the rules for data to be sent and received by them. Most computers are linked to the Internet through a modem that directs traffic to and from a local phone or cable company. An Internet service provider directs the incoming and outgoing data through a local hub to regional hubs.
All the data that makes up a website is located on one or more specialized computers known as servers. Servers can be expensive to purchase and maintain, so companies, known as domain hosts or website hosts, lease server resources to subscribers in return for monthly fees. This allows most anyone to create a website that is available to the public on the World Wide Web , which is the collective network of all websites in the world that can be accessed through the internet.
In order for computers to understand each other, universal codes and protocols have been established. One of the most important of these protocols for websites and domain hosting is hypertext transfer protocol . It is this protocol that allows queries to be sent to specific servers so that the websites on those servers can be accessed.
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How To Set Up A Business Email Using Google Workspace
Another option open to you when setting up a business email is to use Google Workspace. In this section we will show you the benefits of using Google Workspace and how you can easily set up an account.
To this end, , remains one of the most potent tools for creating professionally customized emails.
In this section well show you how to set up a professional email with Google Workspace.
Pop3 Post Office Protocol
If you expect to receive a lot of emails, POP3 is your way to go, since it downloads and delivers all of your incoming emails to your device while deleting them from the servers inbox. POP3 is a great option if you use a single device for checking your email, but the downside is that the download with POP is tied to a particular device, so you wont be able to view your emails if you try to access your inbox from a new device.
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Sign Up For Web Hosting
In order to access the tools required to create an email address for your domain, you need web hosting. In addition to enabling you to set up a business email, web hosting is a necessary element for getting your website online.
When considering your options for a hosting plan, pay attention to the number of email addresses included. Some web hosting plans, like those provided by HostGator, will let you create an unlimited number of free email addresses.
Others charge more for creating any email addresses, or only include a small number in the hosting plan and charge for extra. You can save yourself money by selecting a plan that provides as many email addresses as you need upfront.
What Does A Professional Business Email Address Look Like
While a typical domain name for a business email looks like this:
And heres what an unprofessional business email looks like:
To begin setting up a business email address, you will need a custom domain. The domain name, in this example is, amazing-scooters.com
The first step will be to register a domain name for your brand or business. If you already have a website address, then you should use this for your business email unless you want to set up specific spam and security blocking for a separate email host or plan to have millions of traffic sent to a different add-on domain.
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What Do I Do If My Email Name Is Taken
With more than 200 domain names to combine with your user name, the odds are good that you can create a unique and memorable email address. If you want to create an email id based on your name and it is not available, you could check to see if you can register it in combination with a different domain name. Or you could try changing the order of first and last name or adding an initial, for example smith.john, j.smith, or john.w.smith.
The Benefits Of Having A Professional Business Email Address
Some of the benefits for creating an email address account are obvious. If you want customers to communicate to you through your website, your IT department may have already set up a professional email address to handle these inquiries.
But there are other reasons that you need a business email. Lets run through the most important benefits
Your brand name is reflected in the communications that you send to customers. If you plan on sending any type of promotions, then you want to avoid the spam filter and create a professional business email address where your brand will be recognized. You will need a customer email address to use email service providers like MailChimp or Constant Contact in order to send out marketing pieces and customer communications.
Your customer service email address will become the most popular as soon as you launch your website. People naturally have questions, problems, or just want help. You can make it so simple by having a or to ensure that these customers are serviced quickly and understand they are talking to someone at your company with the right email address domain.
When you reply to customer inquiries and clients, you should have a custom domain that shows you are part of a real business and offer legitimate services. People may use the email address to go to your website, but overall, it sends the right impression when you are able to reply with a professional business email.
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Create The Domain Email Address
After youre registered and have a host, login into your hosting control panel, or cpanel. Open up the email accounts tool or section and enter the details for your account.
If your name is Steve from Boost Coffee, then you could chose But, thats really up to you. You could select a first name, or something that is job oriented, such as admin, editor, or sales.
After you have your name picked out, select a password and create your account.
Even though youre all setup, you may want to forward these emails to a different email account. The reason? The email clients that hosts sites like GoDaddy usually arent exactly the most reliable.
Thankfully, this issue isnt that complicated either.
You can take care of this part by going back into your cpanel and clicking on Forwarders in the Mail section, followed by Add Forwarder. This allows you to forward the emails with your email domain name to your Gmail, Zoho Mail, FastMail account, or whatever email provider you use.