Set Up Your G Suite Account
Ready to make your company’s G Suite account? Just click the Get Started button on the G Suite site. Enter your company name, and select the number of employees your company has. Don’t worryyou can always add more people as your team grows.
Then, select your company’s location for locale and billing purposes, and enter a current email addressperhaps the Gmail account you’re already using. That’s where Google will send your account info after you sign up.
You can then enter your current domain name, or search for a new domain name to use with G Suite if you don’t already have one. Google charges $12/year for .com domain names.
All that’s left is making your own G Suite account. Enter your name and an email address you want to use for yourself with your domain, along with a password for your new G Suite Google account. You’ll use this email address and password to log into any Google apps in the future.
Google will then give you a phone number to call a Google advisor and let them walk you through the steps of setting up your G Suite account. But it’s not that hardso if you feel comfortable managing your domain name and website, you should be fine setting up G Suite on your own.
Click Next, and you’ll see the G Suite setup screen. It makes setting up the rest of your account as simple as filling out a Google Form.
Forwarding Emails To Gmail Account
Now that we have the necessary data, its time to set the Gmail account so it can receive messages sent to your custom domain email. Heres how:
Change Domain Privacy Information
If you bought domain privacy when you originally purchased your domain on Google, you will need to disable it before you start the transfer process. To prevent any other roadblocks, its probably also a good idea to select the option to Publish your info in the WHOIS directory.
So, simply go to the section that says Privacy Protection and select the radio button next to Privacy Protection Off and then the one to publish your info in the WHOIS directory. Heres a screenshot of what it looks like:
Step 3: Generate an authorization code Next, you need to click on the two arrows in going in a circular motion logo at the top right of the page. This will take you to the registration and transfer out section.
Scroll down to the middle section titled Transfer out. Simply click the button that says Get Authorization Code and a window will pop up like so
Be sure to copy and save this authorization code separately so you dont lose it. Make a text file on your computer or email it to yourself. If you are selling a domain name, you will need to give this authorization code to the buyer.
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Transfer A Domain To Another Registrar
If you’re transferring a domain to another account in Google Domains, you or someone else must manage the domain. Learn how to share domain management with other users.
For .CO.UK and .UK domains, go to Transfer .CO.UK and .UK domains to another registrar.
Important: Domain transfers can take 57 days to complete.
How To Use Gmail With Your Own Domain Name By Paying For Google Workspace
If youre willing to pay, another way to use Gmail with your own domain name is to pay for .
G Suite essentially lets you create an entire Google account with your own custom email, instead of using a Gmail address. This not only gives you access to Gmail with your own domain name, but it also gives you separate access to other Google tools such as:
If you have an organization, you can also set up Google Workspace for your entire organization so that you can all easily share files with one another.
Theres a lot to like about this method. However, the downside is obviously that it isnt free! Google Workspace starts at $6 per month per user. So if its just you, youll pay just $6 per month. However, if your business has five employees, you would pay $30 per month .
Well share a brief tutorial on how to set this up below. However, if youre interested in this method, we actually have an entire guide on how to set up Google Workspace :
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Stop Synchronization With Gmail
During the last task, you updated the MX record for your domain. Now it’s time to verify that all email is being routed to Microsoft 365 or Office 365. After verification, you can delete the migration batch and stop the synchronization between Gmail and Microsoft 365 or Office 365. Before you take this step:
Make sure that your users are using Microsoft 365 or Office 365 exclusively for email. After you delete the migration batch, email that is sent to Gmail mailboxes isn’t copied to Microsoft 365 or Office 365. This means your users can’t get that email, so make sure that all users are on the new system.
Let the migration batch run for at least 72 hours before you delete it. This makes the following two things more likely:
- Your Gmail mailboxes and Microsoft 365 or Office 365 mailboxes have synchronized at least once .
- The email systems of your customers and partners have recognized the changes to your MX records and are now properly sending email to your Microsoft 365 or Office 365 mailboxes.
When you delete the migration batch, the migration service cleans up any records related to the migration batch and removes it from the migration dashboard.
Delete a migration batch
In the new Exchange admin center, go to Migration> Batch. On the migration dashboard, select the batch, and then click Delete.
In the Classic Exchange admin center, go to Recipients> Migration. On the migration dashboard, select the batch, and then click Delete.
Create Spf Dkim And Dmarc Records
For security reasons, we recommend adding SPF and DKIM records. Setting up DMARC is an optional, advanced feature.
SPF and DMARC records are set up similarly to TXT records.
1. Access the DNS section and scroll down to Custom resource records.
2. To create the SPF record, locate the verification TXT and select Edit.
Once selected, click on the + icon and enter and save this SPF value:v=spf1 include:_spf.protonmail.ch mx ~all
3. To create the DKIM record, enter the following values:
Name: protonmail._domainkeyType: CNAME RecordTTL:Select a low value to update your DNS record faster.Data: Go back to the ProtonMail custom domain setup window. Copy the text in the VALUE / DATA / POINTS TO column and paste it in the Data field.
To add a second and third DKIM record, repeat these steps with the appropriate record names protonmail2._domainkey and protonmail3._domainkey.
4. To create the DMARC record, repeat the steps and enter these values
Name: _dmarcTTL:Select a low value to update your DNS record faster.Data: v=DMARC1 p=none rua=mailto:email@example.com
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How To Move Your Email Accounts From One Hosting Provider To Another Without Losing Any Mails
You purchased a hosting account from a service provider and over a period of use have accumulated good number of emails in your Inbox on the hosting/mail server. You may also have lot of emails in your Sent box. You might have even created custom folders to organize your emails and thus have mails in each of those folders. Now, you are not happy with the current service and want to move to another provider. Read on to understand how you can move all your emails to the new provider’s server.
I will explain a very simple method of moving all emails from your old hosting server to the new one. It does not matter whether the source and destination servers are run on the same platform or on different platforms. For instance, your source server may be on a Windows and your destination server may be on Windows , or source may be on Windows Plesk and destination server may be on Linux – it does not matter.
Using the method explained in this article, you will be able to move emails from an email account on any type of source server to another email account on any destination server.
It is exactly this concept that we will utilize, to download all mails from old server and push them on to the new server .
Once Your Domain Is Moved Over You Can Map It To Your Siteto Do This
1. Open Account > Custom Domain2. Copy the IP address outlined. Ours is: 22.214.171.124
In Google How to set A record
In the Weeknight Website:
1. Enter your Domain and click “Set Custom Domain”
Normally you see the changes within minutes, but it may take up to a few hours for your new records to take effect.
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Some Important Notes About This Method
While the Gmail part of this method is 100% free, there are some caveats to this method in that youll need to already have email hosting to make it work. Typically, you would get this through your web host if you have a website.
For example, if you host your website with Bluehost, Bluehost also helps you create your own custom email address as part of its service .
If you dont own a domain, heres a quick tool you can use to find out if the domain name youre interested in is available:
Once you set up your email address with Bluehost, the method in this tutorial would let you use Gmail to send/receive those emails at no extra cost. Unfortunately, already having this email hosting is a basic requirement for the free method.
For both creating your website and setting up the custom email account to use with Gmail, we recommend Bluehost. Plans start at just $2.75 per month and that includes hosting your website, hosting your email account, plus a free domain name.
If you dont need a website, another option would be to purchase email hosting through your domain registrar. For example, if you registered your domain through Namecheap, Namecheap sells a cheap email hosting service starting at just $0.79 $0.46 per month.
For the rest of this tutorial, well use Bluehost for our example screenshots. However, the same basic principles will apply to any host the interface will just be a little different.
Start Using Gmail With Your Own Domain Today
With the methods in this post, you can get the convenience of Gmail with the professionalism and brandability of your own custom email address.
If you already have a website and email hosting, you can use the first method to use Gmail with your custom domain name for free.
If you dont have email hosting already and/or you want to completely separate your custom email address from your free Gmail address, you might want to pay for Google Workspace instead.
Still have any questions about how to use Gmail with your own domain name? Ask us in the comments!
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Preventing The Issue In The First Place
There is a simple solution to this whole thing that Google doesnt tell us. That is to just change the primary email of the other Google Services to something else , then do the migration, then change the primary email back to the newly migrated email.
Knowing this would have saved me hours upon hours of work.
Reasons To Integrate Custom Domain Email To Gmail Account
When you purchase web hosting, chances are youll get a free business email right out of the box. However, it might take time to get used to because the interface is different from Gmails.
Luckily, its possible to use Gmail with your own domain for free. That way, you can have the best of both worlds a custom domain email with the convenience of Gmails interface. You also dont have to log in to different platforms to manage your personal and business emails.
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Add Users To Microsoft 365 Or Office 365
You can add your users either one at a time, or several users at a time. When you add users, you also add licenses to them. Each user has to have a mailbox on Microsoft 365 or Office 365 before you can migrate email to it. Each user also needs a license that includes an Exchange Online plan to use his or her mailbox.
At this point you have verified that you own the domain and created your Google Workspace users and mailboxes in Microsoft 365 or Office 365 with your custom domain. Close the wizard at this step. Do not proceed to Set up domain, until your Gmail mailboxes are migrated to Microsoft 365 or Office 365. You’ll finish the setup steps in task 7, Step 6: Update your DNS records to route Gmail directly to Microsoft 365 or Office 365.
Migrate Email From Google Workspace
Sign in using an account with super administrator privileges .
Perform the following steps on your target Google Workspace domain .
Migrate email for a single user
Migrate email for multiple users
For details on how to format the file, go to Use CSV files with the data migration service.
Tip: To exit a completed migration, click MoreExit migration.
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