Create Your Own Business Email Easily
At the back of your mind, you know how important a business email is especially if you will be corresponding with customers or clients of your business.
But its either the cost or the hassle of creating one is whats holding you back.
In terms of the cost, as you can see from the methods I shared above, its certainly possible to create a business email address thats almost free .
However, if you dont like the hassle of setting it up and would prefer to spend a little, you could always use G Suite for that. To save you a bit of money, register your domain through Namecheap instead of Google.
Now its your turn
- Do you know of a better idea to create a business email address without spending too much?
- Where you able to find a way to make a business email address entirely for free ?
Dont hesitate to share your thoughts below.
Sign up for exclusive updates, tips, and strategies
Create Your Email Address
Great stuff youve registered your domain name with a respectable hosting provider, and youve chosen your email provider. Now youre ready to create your very own business email address.
All you have to do is:
- Log into your hosting account
- on the Email section
- Fill in the appropriate box with the business email and extension youve decided on
- Create a password using the password generator
- Select whether you want a maximum storage limit or unlimited storage
- Save or Create Account, and
- Hey presto! Youve just set up your first free business email account
- Check your email for a confirmation email
Free Business Email Setup With Hostgatordifficulty Level: 1/10
Like Bluehost, you will need to set up a hosting plan and HostGator account to get free business email accounts. This guide walks you through the process of HostGators account set up and accessing cPanel to set up your email.
1. Go to HostGator.com and click Web Hosting for a basic package. You can also choose Cloud Hosting, WordPress Hosting, VPS, and Dedicated. All hosting packages include free business email. You can get free email, hosting, domain name and web builder for just $3 per month.
2. Select a plan and create your account. You will receive an email with your server name.
3. To log into cPanel, enter the following address in your browser: https://ServerName:2083. Replace ServerName in the URL with the server name provided to you in your welcome email from HostGator.
4. Log in with your username and password to enter cPanel. Click Mail. and click Email Accounts.
5. Enter the email address name and password. Your password strength will be measured. You should pick a strong password to secure your business email with.
6. Enter a Mail Quota if you like. The default storage is 250 mb.
7. Finish creating your email account by clicking Create Account.
Recommended Reading: How To Get Net Domain For Free
Domain Email Addresses Vs Generic Email Addresses
As discussed, a domain email address improves the credibility of your business. In contrast, a business email address ending in yahoo.com or gmail.com, for example, will give prospective customers doubts about how you run your company. A business domain email address lets people know you have an established operation that you take seriously, and it can be a valuable tool in generating brand awareness.
In this section, well go over some of the other ways that using business domain email is a better choice than using a free email account.
S To Getting A Domain Name For Email Without Starting A Website
The first thing you will need to do is toget a domain name.Read How to Register Your Own Domain Nameif you don’t already have one. Don’t worry that the article seems to assume you want tocreate a website the stepsfor buying a domain are the same for everyone.
Next, you have to make a choice. There are at least two ways to get email addresses at your own domain.
Read Also: Squarespace To Godaddy
You Can Standardize Business Emails
When you use a custom email address that matches your website domain, it can help your business appear more professional. It can also enable you to standardize the way all emails within your business look. As your brand grows, you wont have to worry about employees using off-brand or unprofessional email addresses for business communications.
Additionally, you can use your email hosting plan to create addresses for different departments within your business this helps provide organization and structure. Even if youre the one who answers every email that comes in, having separate addresses for different purposes can help you keep track of each message.
Using Outlookcom With Your Own Domain Or Current Email Address
This allows you to both send and receive emails with an address which you already own, even if it is from another provider such as Gmail.
Using an Outlook.com account is a great alternative for your current POP3 or IMAP account if you want to sync your emails, contacts and calendar items with multiple devices such as your desktop, laptop, netbook, tablet or smartphone. It behaves a lot like a personal Exchange or Office 365 for Business account but for free.
Setting this up is relatively quick and easy but there are some pitfalls to notice. This guide walks you through the entire process of setting up an Outlook.com account with your own current email address and how to transfer all your current data.
You May Like: Transfer Squarespace Domain To Godaddy
Why Does Your Business Need A Domain Email Addressshare
When setting up an email address for your business, youll have a lot of decisions to make.
Who will provide the service?
Should you use your own name in the email address, the business name, or both?
If youre the only employee, is one business email address enough?
Theres one decision that should be easy: whether to use a domain email address or a generic one.
A proper business email address should include your business domain name . Thats how you can project professionalism and represent your company as a legitimate and well-run business.
Creating a domain name for the website is one of the early steps that most small business owners take. Its how people find a company on the web, and its a central part of brand identity.
The fact that some business owners decide not to set up a domain email address is a missed opportunity. To have all the branding power of a business domain name, and then use a gmail.com or an outlook.com email address is an easy mistake to avoid.
This article will explain why a domain email address is better for your business than a generic one. It will cover the core benefits, like improved branding and the ability to set yourself apart from the competition. It will also compare a business domain email address to a generic one, with regard to privacy, security, accessibility, and portability. Well wrap up with some tips on how you can come up with the perfect, professional domain email address for your business.
Can You Create A Business Email In Gmail
You can create a Gmail account that looks professional, but you will not be able to change the domain. No matter how much you make your username look professional, the domain will still be .
But if you were able to create your business email somewhere, like in Bluehost, you may be able to access your email from a Gmail account .
You May Like: How Much Should A Domain Name Cost Per Year
Choose An Email Provider
This may be decided for you. Many hosting providers work with an email partner, which will allow you to access free or discounted email services through your hosting plan.
Bluehost actually offers one Microsoft 365 Mailbox 30-day free trial with every hosting plan. One mailbox equates to one user. After the trial ends, youll have to upgrade to one of its three email plans, which all have reasonable starting prices:
- Email Essentials £2.15 per license per month
- Business Plus £4.32 per license per month
- Business Pro £7.20 per license per month
With HostGator, you can choose to add either Microsoft Office 365 or Google Workspace at checkout for £4.32 per month. Choose whichever best suits your needs.
Registrars And Website Hosts
The registrar may be the same company as the host, or it may be a totally different company. Most companies will allow customers to perform a name search & register it there. In fact if you choose a package first it is likely to get it for free for one year. Because the equipment required by registrars is so similar, most companies engage in both activities. Many companies marketed as registrars offer domain packages to those that use their name registration services, and other companies marketed as website hosts offer free or discounted registration for subscribers to their packages.
Find a host first or start with a search on a registrar. However, if it is already registered, you can subscribe to nearly any other hosting service. All you have to do is tell the host the names of the servers where the name information is stored.
Recommended Reading: How Much Should A Domain Name Cost Per Year
Custom Domain Names From Squarespace
Secure Your Name
Claim a unique domain name without the hassle. Give your business a professional look and make it easy for visitors to find you with a domain that automatically connects to your website.
Know What to Expect
Domain names from Squarespace always renew at the same rate, and include a 2048-bit SSL certificate and free WHOIS privacy on eligible TLDs.
The Only Business Email Account You Need
Professional features for freelancers and small businesses
Choosing your ideal domain name and professional email address is just the first step! mail.com gives you the productivity tools you need to run your business effectively. Our easy-to-use interface makes managing your communications intuitive and straightforward. Be even more productive in both your personal and professional life with our:
With 2 GB of free online storage, this tool is the ideal secure solution for managing and sharing your business files. Plus you have the option to upgrade to up to 110 GB.
You May Like: Who Owns Domain Name Checker
Why Do I Need A Business Email
If youre not sure why you even need a business email, then theres a couple of reasons why youll want to get one.
- Professional Have you ever seen a business card with a gmail or a hotmail address on them? No, me either. Using your domain name as your email address is considered to be far more professional than just using an email address that anyone can register for free.
- Credibility You want your customers and potential customers to take you seriously, dont you? Getting your own business email address set up can definitely help to add to the value and credibility of your brand overall, so its something that you should definitely look at doing.
- You might as well If youre setting up a business email, then the likelihood is that you already own the domain name for your business . You can easily set up a business email address with your domain name. You dont even have to have the website set up to do this, so you might as well get it done!
Are Business Emails Free
Just to clarify Its not possible to get a free business email address with a website domain on the end of it like You could get a free email that ends in @gmail.com, or @yahoo.com, but that could look pretty unprofessional.
Youll need to pay for website hosting to get that free email address that ends in your own domain, and many hosts like Bluehost offer a free business email address with their hosting plan.
Because these plans offer so much with them, including the free email address, they are nearly free solutions to get you a business email address.
Also Check: What Is A .io Website
Verify Your Google Workspace Domain
Now that youve created a user, head to and log in with your new credentials.
Once youve logged in, there is a tutorial that will help you set up Google Workspace. You will start by verifying your Google Workspace domain.
Verifying a domain in Google Workspace
Choosing a verification method for Google Workspace
The default option is adding a TXT record to the DNS records of your business site. Adding the TXT record to your DNS wont affect your website or domain in any way.
If youre using Kinsta DNS, make sure to check out this tutorial on how to in MyKinsta.
Google Workspace TXT record
Once youve selected the TXT option, Google will generate a code that starts with google-site-verify. Click the Copy button to copy the code to your clipboard.
Now you need to access the DNS tool of your hosting provider in a new tab or window. Dont close the Google Workspace tab.
Existing Kinsta customers should use the Kinsta DNS tool.
Select TXT from the Type dropdown menu.
Copy and paste the verification code into, and press the Add DNS Record button.
Adding a TXT record
Once youre done, return to the tab with the Google Workspace signup page in it.
Verifying your domain
Scroll to the bottom of the page and click the Verify my domain button to complete the verification.
Note: It may take a few minutes for the DNS records to go live, so it will take some time before Google can complete the authentification.
Create Your Google Workspace Business Account
First, head over to , and click the Get Started button. Once youve done that, you will start the signing up process.
Fill out the basic required info, including your number of employees, your business name, and your country. Its important to choose the country where your business is registered.
Dont choose the United States because you want the language to be English.
Google Workspace contact info
The next step is to fill out your name and existing email address. Once finished, click the next step button.
Next, confirm whether or not you have a domain for your business already. If not, you can register one with the Google Domain registrar before proceeding.
If you already have a domain, fill out the domain and click Next Step to continue.
Double-check that the domain is correct, and click Next Step to confirm your selection.
Finally, create a username and password to finalize your Google Workspace account. Check the Captcha and press the Agree And Continue button to move on to the next step.
Note: If you already have an existing email provider for professional email, make sure that you enter the right username.
Reviewing payment plan on Google Workspace
Confirm that you chose the right payment plan for Google Workspace before you continue.
If youve followed along with us this far without issue, youve successfully created your Google Workspace account.
Don’t Miss: Connect Godaddy To Squarespace