How To Setup My Domain Email With Gmail

Why Should You Set Up An Email Account For Your Domain Name

How to Set up Your Domains Email Address in Your Gmail.com Account

Why bother with this at all? Whats wrong with using the email address you already have? There are a number of great arguments for setting up an email account for your domain name. Lets run through them:

Emails coming from your own domain look professional, much more so than emails from a free email service such as Gmail, Hotmail, or Yahoo.

You can have multiple email addresses for different parts of your business. You may, for example, have one email for presale inquiries, another for support, and a third for existing customers. Even if you just have one person checking all of these, you’ll be able to prioritize each inbox differently as appropriate.

If you have a team, everyone can communicate using an ‘official’ email account using your domain name. Plus, all email archives will be in one place where administrators have access if needed.

If you have a domain name, you should be using an email account with that domain name, as its worth setting up for the professional look alone. So how do you do this? Well discuss the options available to you, as well as the pros and cons of each.

Create An Email Address On Your Domain

If you have your own web hosting and a domain name, then you should just set up an email address on your website hosting control panel. Follow these steps:

Find the Email Accounts icon under the Email section. Each control panel should have this option, but it may be located under a different section.

Fill in all the required information, such as email name, password, and mailbox quota, and select the domain from the list.

Create your account.

If you receive no errors after you click the create an account button, it means that your email is created. For example, it may be .

However, just because the email exists, it doesnt mean its accessible. To send and receive email from this account, youll need an email client .

Create Your Custom Email Address Via Your Email Hosting

Next, you need to create your custom email address using your email hosting if you havent done so already. E.g. you@yoursite.com

If youre using Bluehost, you can use Bluehosts email account tool to create your email address from the Email & Office tab:

When you create your email account, make sure to remember the password that you choose for your email account.

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Create A Google Workspace Account And Follow The Wizard

To get started, website and follow the account setup wizard to configure the basic details, like which custom domain you want to use with Google Workspace. This will be the domain name at the end of your email address e.g. @yoursite.com:

If youre the only person who will be using Google Workspace , youre finished once you complete the wizard. If you want to give other people custom email addresses, you can also do that after completing the initial setup wizard:

Heres How To Create A Custom Domain Email Address With Gmail:

how to setup my domain email with gmail tutorial

Purchase a custom domain name. I purchase all of mine from GoDaddy.com.

Youll have the option to set up your account the Express or Custom way. I recommend Express its really quick!

Now you need to verify your domain name. The easiest way in my opinion, is to insert an HTML tag into your sites home page easier than it sounds, promise. To do this, you need to copy a provided code into your websites < head> section. Many WordPress themes, such as Headway and Genesis, have a space for this . If you cant find it, then theres a plugin you can install here that will provide an easy-to-edit < head> section. Then, just copy the code that provides in that section.

Once youre done, login to your account and click Users. There, youll see the option to add new users . Adding new users is $6 per user, per month or $72 for the year. This is totally worth it to me!

Thats it! Youre done! Rejoice!

If you have any questions about using Gmail with a custom domain, feel free to leave a question in the comments!

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Congratulations Youve Set Up Your Own Domain To Work With Gmail

Youre all done with setup and you are ready to use Gmail with your domain. To make sure that everything is working correctly, create an email to send from your new account to another account that you own. Its better to troubleshoot any issues now before you start sharing your new email address with others.

How To Export Address Book

To export your contacts, using a desktop/laptop:

Go to mail.virginmedia.com and sign in using your My Virgin Media details

Go to Address Book and select

Click Export then select CSV

Tick Include Distribution Lists , then hit Export

Follow any instructions from your operating system to save the contacts to a folder of your choice.

Check the folder for your saved CSV file and follow the in-app help prompts to transfer your address book to another type of email .

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Ensure Your Dns Has Email Forwarding

In this guide, I will be considering Namecheap.com and Cloudflare. They both have it.

If your DNS doesnt have this feature consider using Cloudflare: it comes with a tonne of benefits you can consider transferring your domain to Cloudflare or changing your authoritative nameservers to Cloudflares.

Zoho Is The Best Free Hosted Email Service

How to Use Your Domain with Gmail

Zoho offers many similar features to G Suite, but, crucially, it offers a basic free plan that will get you hosted email at your own domain alongside a productivity suite. You miss out on Gmails world-class spam protection, only get a modest 5GB of storage, and generally only get basic controls, but if you dont want to pay for email this is definitely the best choice.

Its also worth noting that Zohos first paid tier removes a lot of these restrictions, adding more storage, security features and admin controls — but not the same quality spam protection offered by Gmail — and costs only $2 per user per month, a fee significantly lower than G Suites. If you want to start out on the free plan, but are concerned youll outgrow it, this option to upgrade later is another bonus for Zoho.

Lets get started running through how to set up the Zoho free plan for email at your own domain. Head to the Zoho website and create a free account. Once signed up, select Mail, add your phone number for security if required, and then select the Lite plan.

Once your domain is verified with Zoho, youll be prompted through a couple of setup steps, including creating your primary email address, and adding any other users and any group emails. If you want these, then set them up as prompted. Otherwise, skip through to continue.

As with G Suite, you now need to update your domain names MX records.

Also Check: How To Create Domain User

Frequently Asked Questions About Creating Your Own Email With Gmail + Any Domain Name

Is Google Workspace Worth Paying For?

You certainly dont need to pay for Google Workspace when you start out because all the tools you will need are provided for free. Eventually, however, you may want to upgrade to Google Workspace. One of the major advantages of Google Workspace is that it works well with teams for example, administering your team with a collection of personal Gmail installs would be a nightmare. Google Workspace makes this easy.

Google Workspace offers several other advantages such as 24/7 technical support, integrated team calendars, additional storage, video conferencing, and more. As your business grows, you should consider upgrading to G Suite. The entry-level plan starts at $6 per person, per month.

One possible downside of using Google Workspace is that the global setup can be a bit intimidating with things like MX records. However, Google provides you with step-by-step instructions that are specific to your installation so this shouldnt be a problem. And you can use the provided technical support if necessary.

Is Gmail for Business Free?

How to Make an Email Address for a Custom Domain?

What Are the Drawbacks of Using POP3 or IMAP Email?

Can I Use Gmail with my Own Domain for Free?

Purchasing A Custom Domain For Gmail

The first thing youll need is a domain name that properly reflects your business. It can often happen that the domain you want is already taken. In this case, youll have to get a bit creative. Alternatively, you can consider using less conventional domain extensions, such as .fitness, .shop, .ninja, or pretty much whatever your heart desires.

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Some Important Notes About This Method

While the Gmail part of this method is 100% free, there are some caveats to this method in that youll need to already have email hosting to make it work. Typically, you would get this through your web host if you have a website.

For example, if you host your website with Bluehost, Bluehost also helps you create your own custom email address as part of its service .

If you dont own a domain, heres a quick tool you can use to find out if the domain name youre interested in is available:

Once you set up your email address with Bluehost, the method in this tutorial would let you use Gmail to send/receive those emails at no extra cost. Unfortunately, already having this email hosting is a basic requirement for the free method.

For both creating your website and setting up the custom email account to use with Gmail, we recommend Bluehost. Plans start at just $2.75 per month and that includes hosting your website, hosting your email account, plus a free domain name.

If you dont need a website, another option would be to purchase email hosting through your domain registrar. For example, if you registered your domain through Namecheap, Namecheap sells a cheap email hosting service starting at just $0.79 $0.46 per month.

For the rest of this tutorial, well use Bluehost for our example screenshots. However, the same basic principles will apply to any host the interface will just be a little different.

Youll Have A Professional Email Address

Using an email address that includes your business name is simply more professional. A standard gmail address like Yourname@gmail.com is fine for your personal email. But most businesses use email addresses like yourname@businessname.com. Not only is it standard practice, but its part of your branding.

Setup Custom Domain With Gmail

With this method, you can link your personal Gmail account with your website domain. Although this method is free, you need to have email hosting for this to work.

The email hosting usually comes with your hosting package .

If you do not have a website, you need to purchase email hosting separately to get started. Providers such as Namecheap have an email hosting service that starts at $0.91/month.

With that in mind, here are 5 simple steps for setting up your Gmail domain name with your website.

Step 1 Create your Gmail Account

Having a google account already means you have access to Gmail. If you do not have this already, you need to sign up for a free account. Your Gmail account will look like this, username@gmail.com.

Keep in mind that the custom domain name email will sync with your personal Gmail account. So if you are creating a custom email for your business website, it might be best to create a new Gmail account for this purpose.

Step 2 Create your Custom Email Address from your Web Host

Now you need to create your custom email address . We will use the mail client provided by cPanel for this guide. The process should be similar for your web hosting provider.

To start, log in to your cPanel dashboard, then scroll to the Email section and click on Email Accounts.

Here, you will see all the email accounts you have created. To create a new account, click on the Create button.

Step 3 Configure Gmail to Receive Emails via POP3

Here is how to do it:

Enter Your Desired Domain Name Into The Box Provided

Once youve entered your desired domain name, click Create Account at the bottom right corner of the screen.

Custom domain email is a unique email address tied to your name, business, or website. People can send you emails without worrying about getting them into the right inbox with a custom domain email. They have to type in @yourname.com, and Gmail will do the rest. You can even have a custom signature that says Powered by Gmail with a button click.

We created this article to help you quickly set up your custom domain email with Gmail. Within a few minutes, youll be on your way to set up Gmail for your business or personal use.

Setting up a custom email for your domain used to be a complicated process, but not anymore!

We will dive you to set up Gmail on custom domains, which allows you to connect your custom domain to your existing Google apps for work or Google apps account in just a few simple steps. It allows you to use your custom domain email address from any device and have all of the great features and reliability of Gmail.

If you have a custom domain, set up your custom email in Gmail with three simple steps:

Go to mail.google.com/a/yourname.com or visit https://secure.google.com/a/yourname.com. Click get started under Gmail on your custom domain enter the SMTP information provided by your domain provider.

Thats it! You now have fully functioning custom email via Gmail on your custom domain, accessible from any device .

AnSMTP server addressfrom Gmail

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How To Set Up Your Domain Email Account In Gmail

If you prefer to use Gmail, you can import your Afrihost domain emails into your Gmail account.

You can easily import your old emails and continue to sync any new incoming domain emails with Google.

If you would like to know How to access Webmail, please read our Help Centre article for further assistance.

Log into your Gmail mailbox.
Select the gear icon to access settings.
Select See all Settings from the drop-down options.

Select the Accounts and Import tab at the top

Next to Check email from other accounts, select Add a mail account.

A popup window will appear, enter your full domain email.

Select Import emails from my other account .

Enter the mail settings for your domain.

Username: Full domain email

POP Server: Enter mailthe domain name. eg:mail.yourdomainname.co.za

Port: 995

Check box ‘Leave a copy of retrieved message on the server’.
Check box ‘Always use a secure connection when retrieving mail’ .

How To Create A Custom Email Address In 3 Simple Steps

How to setup a custom email address using your own domain name with Google

Kelly is a former Google Tech Entrepreneur and Apple Developer who has counseled businesses of all sizes and growth stages. You can find her expertise across Fit Small Business in , business website, and business trend content.

This article is part of a larger series on Business Email.

A custom email address is one that uses your own domain name, such as name@yourdomain.com. It not only creates a professional appearance, but it builds consistent branding and trust. Its also surprisingly easy to create. All you have to do is get a domain and an email host, and connect your custom email address to the email platform of your choice .

The easiest way to create a custom email address is to get your domain and email hosting directly through the same platform, such as Google Workspace. This way you wont have to buy a domain separately and manually connect it, eliminating the headache of configuring DNS servers and coming with the added benefits of top-notch email security and productivity and collaboration tools. Get started with .

Heres how to set up a custom email address in three steps:

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Why Use A Custom Domain/professional Email Address Instead Of A Generic Gmail

Three reasons:

A custom email address from your business domain makes you look more credible and professional.

Custom email addresses help you build and promote your brand .

You can create multiple custom domain email addresses for things like @, info@, or customer-support@ and with the process were going to show you in this post, youll be able to have all those emails go to one Gmail inbox.

Heres How Simple It Is To Get Started:

Go to your domain providers website.
See if they offer a custom email service from google apps for work or select I want to use an existing domain to contact them directly.
Sign up for a google apps account and follow the prompts to set up your custom address.
Youre all set! Gmail will automatically prioritize the addresses you add by default, so you can keep using the one that works best for you.
You can also manage the order of all of your addresses in settings under Gmail > account settings > configure alternative addresses.

Note:This feature is only available to domains with limited users, so make sure you check their minimum requirements before signing up.

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Using Your Domain Name In Gmail

Before I show you how to integrate into gmail, I want to give you a heads up on how it works.

You can add aliases to your gmail account so if you have a variety of domain names, you can integrate them all into your gmail. If you receive an email from someone using your new alias, when you hit reply, your gmail account will automatically send from the same domain name as long as you have set up the incoming and outgoing server details correctly.

Youll also be able to select which account you send from if youre creating a new email to send out from your domain or you can set it as your default so that it always comes up as the chosen domain email address.

So lets get your domain name added to your gmail.

Watch the video below or scroll down to read the instructions.