Why Is Google Workspace The Best Choice For Professional Branded Email Address
With best-in-class spam filters, smart search, an intuitive and tidy inbox experience, and extensive add-on integrations, Gmail is one of the best email services out there.
And the best part is we get so much more than just email. All our team members get 30 Gigabytes of storage and access to advanced features in the entire Google suite of cloud apps.
You can also use , or even extend and create custom workflows with Google Apps Scripts. Read our dedicated post about for more in-depth information.
Connect To Your Favorite Third
If you got your domain name through a web hosting provider, you can connect your email to a third-party email host like Gmail or Apple Mail . The exact process for doing this differs with each email platform, so choose your desired email host from the list below to get step-by-step instructions on how to connect your free business email to one of the leading email platforms.
For example, heres how to connect to Gmail:
To get started, youll need to first log in to your Gmail account. If you dont already have one, you can quickly create a free Gmail account here. After logging in to your new or existing Gmail account, click on the gear in the top right corner and select Settings.
Navigate to the Accounts and Import tab at the top. Then click Add a mail account.
This will open a new window where you can enter the email address you just created we are using Bluehost in this example. Enter your full business email address and Bluehost password in the window. You do not need to add POP server information. Once completed, click Add Account.
Important: Be sure to enter your full business email address in the Username field, including your domain .
You have now connected your Bluehost email address to Gmail this means all email sent to your Bluehost address will land in your Gmail folder. However, you also need to update Gmail so that you can send email from this address too.
Set Up Business Email With An Existing Domain
Use a domain name you already own whether youre using it for a website address or an email address at another provider.
Also Check: How Do I Find My Domain Address
Recommended Reading: How To Get A Gov Domain
After Importing Your Domain Email Account To Gmail:
1. Go to Settings from the cog icon menu in your Gmail.
2. Go to the Accountstab again.
3. In the Send Mail As section, click on the make default link next to the domain email address. Doing so results in sending every email via your domain email address by default.
For further questions, or if you need help, please open a support ticket from your HostPapa Dashboard.
What Will Happen If I Dont Keep My Domain Name Registration Active
If you dont keep your domain name registration active with your domain registrar, youll lose ownership of your domain name. If that happens, the registrar might sell your domain name to another buyer. If you lose ownership, you wont be able to use any of the personalized email addresses associated with your domain name, even if your Outlook.com Premium subscription remains active.
Warning: You wont be able to send or receive any email using the email addresses associated with your domain name if your domain name registration becomes inactive. If your domain registrar sells your domain name to another buyer, the new owner can legally access email sent to any of the email addresses associated with your former domain name and redirect email to their own servers.
Don’t Miss: Does Wix Register Domain Names
What Are The Benefits Of Shared Hosting
The four main benefits from shared hosting are:
How To Set Up And Use Your Shared Hosts Email Service With Your Domain Name
Many web hosting providers also offer free email services. As weve discussed, these dont offer the same reliability or security found with dedicated email providers. If youre just starting out or emailing occasionally, however, the ease of use of web hosts’ email services make them a good choice.
Most web hosts offering email services are shared hosts, and use an industry-standard hosting dashboard called cPanel. Well walk through how to set up email at your domain using our favorite shared host, SiteGround. The steps will, however, be very similar for other hosting providers using cPanel.
Start by logging in to SiteGround and heading to My Accounts Information & Settings Access cPanel. Now, click the Email Accounts icon. Fill in the email, password and mailbox quota for the new account, then click the Create Account button at the bottom. Youve now got an email account on your own domain!
There are no domain settings to set up here if your domain is also registered with SiteGround and you havent changed any of the defaults. If youre using a domain registered with any other registrar and pointed at SiteGround, youll need to set the MX records as follows:
- mx10.mailspamprotection.com
- mx20.mailspamprotection.com
- mx30.mailspamprotection.com
Recommended Reading: Is This Domain Name Taken
Why Pay For Email
The big benefit, as we said, is that you get your own custom email address based on the domain that you register, such as . In addition, you can add other email addresses as you need them, with < any name> @youdomainname.com yours to use. It means no more endlessly typing in usernames only to find that theyve already been taken, as you do with the free services.
Once you pay for your email, youll not longer get swamped with adverts as you do with Google and Microsoft accounts. Thats a better use experience overall and makes sending and receiving email a lot less invasive.
Next, if you were using the free email that comes with your ISP, you cant change provider without losing your account. Once youve signed up for your own email address, you can switch ISP as many times as you like, keeping the same email address.
How To Configure Your Email Address With An Email Client
Last, youll need some software so you can actually use your personalized email address. Many email hosts will provide an email client to use, but you can choose other programs if you prefer.
The exact steps youll need to take will vary depending on the specific email client and hosting service youre using, but will look something like this:
If youre ready to register domain email, start by searching for a domain name from Hover!
Already have a domain name? Learn more about our email hosting.
Also Check: How To Create An Email For My Domain
Custom Domain Email Marketing Ideas
Email marketing has shown to be one of the most effective ways to nurture your business leads and encourage repeat business. You can use your professional email to market in earnest to potential customers and contacts to form longstanding relationships.
Not sure how? Here are some examples to get you started:
- Free eBooks or whitepapers are great incentives to get folks to sign up for your mailing list. Make sure the information is something that subscribers can use, and dont be over-promotional. Let your knowledge and experience be your sales pitch.
- Offer exclusive Subscribers Only discounts and sales. Include a promo code just for your email marketing list subscribers.
- Include exclusive content that is not posted publicly on your blog or site. Maybe a special how-to or downloadable PDF that only email newsletter subscribers can access.
- Provide a customer survey. The survey can ask about anything from newsletter content to product offerings. Include an incentive, such as the subscriber being entered in a drawing for a gift certificate or gift card for your products or services. What do you want to know? Just ask your subscribers will pipe in!
Quick email marketing tips
Now that youve got some ideas brewing, youll want to keep these tips in mind:
All Done Youre In Business
Next time you Compose an email message it will show you both email addresses in the From dropdown. Just select which one you want to send from and youre good to go!
Make sure to send some test emails to/from other email accounts to verify that you can both send and receive emails at your new email address.
Happy emailing! Feel like youre drowning in email overload? Check out Part I of my Gmail Better series 5 Things You Should Be Doing in Gmail
Recommended Reading: How To Link A Website To Godaddy Domain
I Started But Did Not Complete The Setup Process How Do I Set Up My Personalized Email Address
Go to Settings> Premium> Personalized email address and check the status of your domain.
If there is no Personalized email address tab, it means GoDaddy did not successfully connect your domain to Outlook.com. Go to Settings> Premium> Features and select Get started.
Select the I already own a GoDaddy domain option and follow the steps in the process.
If the status bar is yellow, you just need to select Create Address and finish setting up your personalized email address.
If the status is red, it means that the connection of the domain to Outlook.com was not successful. To fix this:
First, you need to remove the domain from Outlook.com before trying again. Select the Cancel setup button.
Refresh your browser, then go to Settings> Premium> Features and select Get started.
Select the I already own a GoDaddy domain option and follow the steps in the process.
If the status is grey, GoDaddy is still configuring your domain.
Check back in a few hours. The status should change to green or yellow.
If, after 24 hours, the status is grey or red, select Cancel setup to try reconnecting.
After selecting Cancel setup, refresh your browser window. Then go to Premium> Features and select Get started.
Select the I already own a GoDaddy domain option and follow the steps in the process.
What Is An Email Domain Name
Most businesses and professionals use a custom domain name that represents their brand and matches their official website. For example, if your website is example.com, you can create an email address in this format: .
It is a standard practice to use an email address with your own custom email domain name for professional purposes. This helps with brand recognition and it also serves as a sign of authenticity so your email recipients always know that youre an official sender associated with your brand name .
Also Check: How To Get My Domain Back
Registering A Domain Name
To register your domain with Hover, simply add it to your cart, select a term length , enter your contact and billing information and click register.
Example domain checkout. You may also have the option to purchase an email address at checkout.
Important note! Registering a domain name does not mean that you own it forever. Once the initial time you paid for has passed, youll need to renew it in order to continue owning it. If you dont do this, youll no longer own the domain and it will be available for anyone else to register. Oh and, your email will stop working too.
Enable auto-renew within your account settings to make sure you dont forget to renew your domain.
Add Mx Records For Email
Once youve verified your domain name, you also need to add another type of record called MX records so that Google Workspace can manage the email for your domain name.
You can do this via the same interface where you added the TXT record. Or, many web hosts include a built-in tool to help you add the Google Workspace MX records.
For example, with the cPanel dashboard at SiteGround, you get a dedicated Set Google MX tool in the MX Entry interface:
And thats it! You should be ready to use Gmail with your custom domain name.
Remember if you want a more detailed look, .
Recommended Reading: Can You Buy A Domain And Host It Somewhere Else
Configures The Chat Icon On The Taskbar
This policy setting allows you to configure the Chat icon on the taskbar. There are three options to choose from when you enable this policy setting.
- Show: If you enable this policy setting and set it to Show, the Chat icon will be displayed on the taskbar by default. Users can show or hide it in Settings.
- Hide: If you enable this policy setting and set it to Hide, the Chat icon will be hidden by default. Users can show or hide it in Settings.
- Disabled: If you enable this policy setting and set it to Disabled, the Chat icon will not be displayed, and users cannot show or hide it in Settings.
For Configures the chat icon on the taskbar GPO, click Enabled to enable this setting and next decide the chat icon state setting. In this example, I am going to select the state as Disabled. Click Apply and OK.
The GPO Configures the chat icon on the taskbar is now enabled. Close the Group policy management editor.
Productivity Tools That Come With Your Professional Email Address
When you purchase a professional email address, youre also getting access to a host of tools to help you organize, streamline, and get more done efficiently.
What are these tools exactly? They range from cloud storage and file sharing to team calendars and even customer invoicing and estimating tools.
Here at Domain.com we offer two different professional email products. Maybe youve heard of them Googles G Suite and Microsofts Office 365 ?
Lets take a look at the specific tools each of them offers.
G Suite: Where your domain meets the power of Gmail. Enjoy the benefits of having a business email address with 30 GB of storage, shared calendars, multiple communication tools, and more.
Office 365: Adding your domain to Office 365 provides an all-in-one productivity solution for your business. Youll experience cloud-based access to the suite of Office 365 tools, including Word, Excel, Outlook, and more.
With automatic updates and cloud storage for your files, you can collaborate on projects with your team from across the room or across the globe, without worrying about losing files or needing to update any applications. Youll even be able to stay on track with the included bookkeeping and appointment tools.
Also Check: What Is Okta Domain Name
Activate Gmail For Your Google Workspace Account
The final step is to activate Gmail for your Google Workspace accounts.
On the page, youll see the following MX records:
- aspmx.l.google.com / priority = 1
- alt3.aspmx.l.google.com / priority = 10
- alt4.aspmx.l.google.com / priority = 10
Youll need to open a new tab and go to your hosts DNS tool, or re-open the DNS tool tab from earlier.
Typically, you would need to copy and paste manually, but not with Kinsta. Since we are big fans of Google Workspace, we have created a one-click solution for helping our customers setting this up quickly.
Simply access Kinsta DNS through MyKinsta, and click the Add Gmail MX Records button at the top of the page.
The MX records, like nameservers, are the same, regardless of the user, so you dont have to change anything. Press the Add 5 records button to proceed.
Since it can take some time for the changes to go live, you can take a tea or coffee break before continuing.
Alternative Method For Other Hosts
For other hosts, youd need to access your DNS tool, for example, through logging into your cPanel and opening DNS Zone Editor.
Select the appropriate domain, and then click the Add Record button to open a new window.
Fill out the appropriate priority and then copy and paste the destination. Double-check that everything is correct, and click Add Record to complete. Repeat the process for the four alternative MX destinations.
If your host has email enabled by default, you might need to remove existing MX records.
What Are The Benefits Of An Ssl Certificate
SSL certificates provide security to your website and are vital to protecting your sensitive and personal information. SSL certificates keep your online interactions and transactions private through encryption and gives your customers confidence. The benefits include:
You May Like: How Do You Set Up A Domain