Verifying Your Domain Name For Google Workspace
To sign up for Google Workspace and start using its services, you must first own a verified domain. This ensures that no one is using your domain name for Google services without your permission. Note that, if you bought your domain name from a Google partner when signing up for Google Workspace, its already verified.
If you have no clue about the verification process, do not worry. Google Workspace has a setup wizard with instruction on how to verify your domain name based on your domain host.
How Do I Know If I Need Pop3 Or Imap
If it is important to you to save space on your desktop, or if youre worried about backing up your emails, select IMAP. This means that your emails will be stored on the server of your email provider.
POP3 will download your emails to be stored locally and then delete them from the server. This will free up space on your server, but if anything happens to your local storage, those emails wont be available online. If you are comfortable exclusively having a local copy of your files, POP3 is a viable option.
Add Other People To Google Workspace
Once you finish the wizard above, youll see a confirmation that your account was created, as well as a button to Go To Setup. Go ahead and click that button:
If you want to give other people access to your shared Google Workspace account, click Start next to Add people to your Google Workspace account. Then, youll be able to add additional users.
If youre the only person who will use this Google Workspace account, just check the box for I added all user email and click Next:
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To Remove Shared Users From Your Domain:
If you deleted the user you are logged in as, you will return to the My Domains page. You will no longer have access to the domain.
If you delete the user who set up auto-renew for your domain, one of the remaining users must re-enable auto renew in order to keep automatically renewing domain registration every year. See “Domain renewal and restoration.”
You cannot delete the last user from a domain.
Setting Up Your Domains Mx Records For Google Workspace
- Open setup instructions and use another window or tab to sign in to your domain host.
- Update the MX record settings and direct your email address to your Google Workspace account.
- If you already have email set up with your domain name, you will start receiving your messages in Gmail instead of your old email provider.
If people already have your email address with your domain name, you should first create their user accounts before setting up your MX records. This allows them to continue receiving emails.
At Google Workspace MX setup, you will find step-by-step instructions for your specific domain host such as GoDaddy, Enom, Dreamhost, 1& 1, among others. However, if you cannot find the instructions for your specific domain host, you can use the general steps detailed below.
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The Domain Email Account Hasnt Been Created
By default, when you first signed up for your Doteasy web hosting services, a domain email account is created for you using your accounts Member ID and password . This is your accounts admin email account and you can sign into the account from the Doteasy Web Mail sign in panel using the following information:
- Password: enter the password you have submitted to us on your signup form
Simply replace memberID with the Member ID you have provided at the time of signup and replace yourdomain.com with your actual domain name.
While the domain admin email account is already created for you, you will need to create all your user email accounts.
You will need to login to your account control panel to create your user email accounts. You can learn more about user email accounts and how to create them from our article How do I create a domain email address.
Why Should You Select Gsuite For Your Needs
While you may think you can just get by with the free Gmail account and Google Apps, that means you dont have the ability to link your domain name to Gmail. On top of that, you miss out on all of the powerful tools that come with the G Suite subscription.
Your subscription includes:
- Security key enforcement
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Things To Consider When Sharing Domain Management
- If you have Google Workspace configured for your domain, you may find it helpful to share your domain with the Google Workspace admin userespecially the user responsible for Google Workspace billing.
- If a shared user wants to make any change that requires payment, like purchasing additional registration years or setting up Google Workspace, the user must use his or her own Google Payments account.
- Adding a user to your domain does not automatically add that user to any 3rd party website builders. You may need to add the new user directly to your website permissions on your webhost’s site.
- If a shared user adds or removes Google Workspace users, it will affect the usage and be reflected in the charge at the end of the month.
I Purchased My Domain
Sign in using your administrator account .
Next to your domain name, View Details in the Status column.
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Purchasing A Domain Name
Checking for a domain names availability at Domain.com is simple. Type the name you wish for in the search bar and then hit the magnifying glass symbol. If available, you can then buy your domain name. If unavailable, a list of similar names with slight variations to the domain name itself or the domain extension is presented.
Once you have found that ideal domain name and confirmed its availability, youre then required to submit the following information to Domain.com:
- The domain name and domain extension
- First and last name
- Billing information
- Administrative contact information
After you file this information, Domain.com instantly starts the registration process, sending the request to ICANN, who then performs a WHOIS query to confirm your identity.
As a note, you should be aware that domain registration does not last forever. It is similar to renting an apartment for a few years, with the option to renew that rent annually. With Domain.com, you have the opportunity to purchase a domain name for a span of one to five years.
Getting Pop3 And Smtp Details
Before we can set up a Gmail account to work with a custom domain, first you need to create a domain-based email. In case you havent made one, refer to our tutorial to know how to do so.
After creating the email, you need to collect its POP3 and SMTP details. To locate the email protocols in Hostingers hPanel, do the following:
Read Also: Finding Out Who Owns A Domain
Using Gmail With Your Domain
While the above steps may seem like a lot of information, they should be very simple to follow, taking just a few minutes to set up. Here are my recommendations for using Gmail with your domain:
- Gmail If you already have a website and email hosting, you can use a Gmail account for free
- Google Workspace If you dont already have email hosting, or you want to separate your custom email address from your Gmail account, Google Workspace is an extensive and affordable option
How To Login To Gmail Using Your Domain Email Address
I host email for the majority of my clients and forward their domain email to a Gmail address. The reason I do this is the convenience and functionality of Gmail. Also, most business clients have multiple email addresses and dont want to login multiple different places to check their email. Forwarding email to a Gmail address and using Gmails Send Mail As feature gives my clients the ability to send and receive their domain email from Gmail. I will write an article on that process in the future, but for now, see this article on how to do that.
Being able to sign into Gmail using your domain email address is another way to streamline the entire process. Follow these steps to allow that feature:
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Gmail Domain Setup: A How
Many first-time domain owners are unfamiliar with the ins and outs of domains and their integration with other services, such as Gmail.
For example, did you know that you can link your domain to your Gmail account so that your business can take full advantage of G Suite services? Boiled down, this means that you can connect a Gmail address to your domain name, and then access it from just about anywhere in the world.
Lets say that you have a domain called golfbropros.com and your name is Tom. With Domain.com you can easily create Tom@golfbropros.com as the email, and then have that linked directly to a Gmail account. If you dont already own a domain, you can find one and complete the purchase process with Domain.com in minutes. This way, you get to keep a professional looking email and have the power of the G Suite at your fingertips as well.
Now, getting started can be a little daunting but finding a domain name and linking it to a Gmail is easy with Domain.com. Lets discuss the steps to take to setup a Gmail and domain, plus everything you need to know about Gmail for business.
Obtaining A Domain Name
Before you can have a Gmail domain name, you first must register a domain. If that step is already completed, just skip this section and move on to the G Suite section. For those of you that have yet to complete this vital process, fear not, Domain.com has made domain registration cheap and easy.
In order to claim a domain name, it must be registered with ICANN, the Internet Corporation for Assigned Names and Numbers, a nonprofit that keeps track of available, unused domain names. Because of regulations, a domain can only be registered with ICANN through a domain registrar such as Domain.com.
Domain registrars are afforded this privilege because:
- They have received accreditation through ICANN
- They have built up years of experience in the world of domains
- It helps centralize and track ownership and availability of names
Read Also: How To Transfer Domain From Wix To Shopify
Youve Entered The Wrong Email Address And/or Password
Incorrect login email address and password is probably the top reason why any user cant sign into their email account.
Make sure you have properly entered in your email address and password. Check your keyboard and make sure caps lock is off. Your password is case-sensitive. If your password contains numbers, make sure the Num Lock key hasnt accidentally been pressed.
You may also want to check your browser auto-fill settings. Many browsers allows you to save your password, but if you have recently changed your email password, you will need to enter your new password manually to override the saved settings.
Add Mx Records For Your Professional Email Address
Next, you need to complete one more technical step and add something called MX Records. These are what allow Google Workspace to handle email for your domain name.
Again, Ill show you how to do this using cPanel. But if your host doesnt use cPanel, you might need to reach out to your hosts support staff.
To get started, go back to your main cPanel dashboard and find the MX Entry tool:
Then, select your domain name from the drop-down. After that, you should see a pre-made button for Set Google MX. Thats all you need to click! No need to do things manually:
If you dont see that pre-made option for Google, you can open the Advanced MX Editor from your main cPanel dashboard.
Then, you can manually delete the existing entries and then use the form to add the following entries:
Once youve finished adding the entries, go back to the Google Workspace interface and click the Verify Domain And Set Up Email button:
And if you did everything correctly, you should get a success message:
You just set up Google Workspace and your email should start working soon enjoy! Note, it might take a few hours before your email starts working, so dont worry if you dont receive emails right away.
Recommended Reading: What To Do After Buying A Domain Name
Here We Will Guide You Towards Setting Up Personal Email Accounts In Gmail:
If you already have a personalized email then we can directly move over to setting it up in Gmail, if not then you can ask your web hosting company to help you get one.
Step 1. Login to your Gmail account and go to the Settings section.
Click on the Gear Icon in the Top Right and select Settings.
Step 2. Now check the Accounts tab and Click on Add a POP3 mail account you own
Here you will be asked to provide the email address of the account that you want to access using Gmail. Enter email address and go to the next step.
Step 3. Simply fill in all the details that are asked in the form. Note: You will need the setup information of your POP3 email. You can get this from your web hosting service provider.
When filling the form if you want to keep a copy of your email on your web server as well then select Leave a copy of retrieved message on the server.
Step 4. Next you will be asked about sending mails from the personalized email which you would obviously select. Here Uncheck the Treat me as in Alias option so that when you reply to emails you receive them from the same address.
Step 5. Once you have filled in all the required details you receive and email from Google asking for confirmation of the email address that you have added to Gmail.
Now you can compose mails and reply to the mail you receive on your personal email right from Gmail by choosing the account you want to send from.