How To Create An Alias In Gmail
An alias is the name you see when you receive an email. You can choose it to be your first name, first and last name, brand name, or any other name you wish.
Once you create your professional email address and link it to Gmail, you will be asked to add an alias:
Use G Suite For Your Custom Email Addresses
Many years ago Google realized the exact predicament Ive described previously, using Gmail for email is great, but without a custom domain name, it looks very unprofessional. G Suite is the solution they came up with!
Weve been using G Suite for almost 10 years now and weve never been happier. Here are some of the reasons why we recommend G Suite:
- The uptime is 99.99999%, we never experience outages.
- We havent ever had deliverability issues.
- Our emails are accessible from any device at any time.
- Easily able to add new email addresses when needed.
- Free group email addresses.
Email Addresses: Creating Your Own Email With Gmail + Any Domain Name
Follow our step-by-step guide on how to create an email address using your own domain name, and learn how you can send and receive emails using Google Gmail.
Written by Frank Moraes
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Your business image is important. Its your companys brand. Everything from your business website to the email address you use is a reflection of your brand. The better your brand looks, the better the relationship youll have with past, present and future customers.
One mistake many first-time entrepreneurs make is using a personal email address. Its hard for customers and clients to take a business seriously if it sends email from an address like or
With modern hosting platforms like Bluehost, you dont need to use these unprofessional email addresess. You can create an email address using your custom domain like and connect it directly to your Gmail account. This means youll get all the convenience of the Gmail platform, but with your business name in the email address instead of Gmail.com.
Heres how you can send and receive emails using Gmail so that your customers will see the emails as coming from your own domain name.
Also Check: Shopify Transferring Domain
Why Should I Use A Domain Email Address Instead Of Gmail
Customers expect your business to have a domain name and a website. An email address like tells people youre serious about your business.
Free email services, such as Gmail and Yahoo, are great for personal use, but when you use a free email account for business purposes, people will start to doubt your professionalism and credibility.
For example, say you are in the process of planning a business trip and you received an email from a travel agent asking if they could help you book your hotel, conferences and maybe a couple day excursions. You look at their email address and its a Gmail address. For many people, that may be the first clue that something is wrong and they would start to question the trustworthiness of the travel agency.
Why doesnt this travel agency have its own domain email address? Does it have a website? Is this business legitimate or did I just get spammed? These are some of the questions that you might start to have.
Would you take someone with a Hotmail.com email address seriously? We mean no disrespect here, but there are prejudices about the domain that your email address uses.
does look a lot better than or .
Add Mx Records For Email
Once youve verified your domain name, you also need to add another type of record called MX records so that Google Workspace can manage the email for your domain name.
You can do this via the same interface where you added the TXT record. Or, many web hosts include a built-in tool to help you add the Google Workspace MX records.
For example, with the cPanel dashboard at SiteGround, you get a dedicated Set Google MX tool in the MX Entry interface:
And thats it! You should be ready to use Gmail with your custom domain name.
Remember if you want a more detailed look, .
How Much Does G Suite Cost
G Suite runs on a per inbox model. This means that you only pay for accounts that you must be able to log into. This is often confusing, so Ill break it down a little further with some examples.
Each inbox with G Suite is $6 a month on their basic plan, or $10 a month if you go with the enterprise solution. As a small business guy myself, I havent ever needed to upgrade to the $10 account.
Group emails are free and you can have as many of those as youd like. Group emails are like forwarders to groups of people. So would forward to Follow?
So you could have those above 6 email addresses for a whopping $12 a month. Pretty dang affordable.
Allow Gmail To Send Emails Using Smtp
At this point, new emails to your custom domain should show up in your Gmail account. However, you wont be able to reply to them from your custom email domain yet.
To fix that, you need to configure your Gmail account to send through your custom emails SMTP server. Typically, youll find your emails SMTP server information at the same spot where you found the POP3 information:
Once you have your SMTP information:
This will open another popup window that has multiple steps.
On the first screen:
- Enter the custom email address that youre using.
- Check the box for Treat as an alias.
Next, enter the SMTP information from your email host:
- SMTP Server and Port from your email host.
- Username normally, this is your full email address, but sometimes its only the part that comes before @.
- Password the password that you set when creating your custom email address.
- Choose whichever Secured connection method that Gmail recommends.
- Click Add Account.
Gmail will then send a confirmation code to your custom email address. You need to click the link in that email and click Confirm to finish the process.
Since you already configured Gmail to receive emails from your custom domain name, you should be able to receive this email from your Gmail account. It might take a few minutes for Gmail to fetch the email from your server.
Read Also: Do I Need Private Domain Registration
Reasons Why You Might Want To Use Gmail With Your Custom Domain
Recommended: Use G Suite For Your Business Email
G Suite not only enables you to set up a professional domain email address, but also includes other Google apps, such as Docs, Sheets, Slides, Calendar, Hangouts, and more.
There is a cost, but I think the benefits are worth it. Its easy to keep your work and personal email accounts separate. You can keep personal and business accounts open at the same time in different tabs or windows. Plus you get 30 GB of cloud file storage with the Basic account.
Get 20% off G Suite with this coupon code:
Read Also: Cost Of Purchasing A Domain Name
Should I Use The Same Domain For My Website And My Email Address
Yes! You can and should use the same domain for both your email addresses and your website. The congruency of both locations using the same domain helps build consumer confidence with you and your brand. There are some scenarios where using a different domain for email might make sense, but for most small businesses out there you should definitely use the same domain on both.
Enable Gmail To Work With Your Custom Domain Email
This option allows you to enjoy all the great features that come with a regular Gmail account while sending emails from your custom domain email address for free. Before you can do this, youll need to first have email hosting from a provider that allows email forwarding . Once youve done that, youll sign up with Gmail, forward the emails to that account, and enable Gmail to send as your custom domain email address.
You can then immediately start using your new, professional email address for your startup, blog, business website, or nonprofit. Without a doubt, this is your best option for setting up a custom domain email address for free. This process may sound complicated, but its really not, and I will walk you through it below, step-by-step.
What if you dont have an email hosting plan? In this case, you can move on to option 2 below, which will cost you a few dollars each month for email hosting, or you can transfer your domain to a web hosting provider that offers free email hosting and lets you forward your emails. I personally recommend Bluehost web hosting since theyre inexpensive and make it really easy to transfer your domain to them from another provider. They are offering huge sales for Black Friday so this is a good time to sign up. Once youve done this, you can move on to setting up your custom domain with Gmail as described below.
Also Check: How Much Does It Cost To Register A Domain Name
You Probably Already Know How To Use Gmail
If you use Gmail for your personal email, then you already know how to use the program. You are familiar with the design and interface. Theres no need to waste time learning how to use a new email service. Plus, Gmail makes it easy to access email from your computer desktop or mobile device.
Even if youve always used other email providers, Gmail is very intuitive. You can start using it without a huge learning curve.
How To Send Emails From Gmail Using Your Domain Name Address
Also Check: How Much Does It Cost To Own A Domain
Get G Suite For Free If You Qualify
Believe it or not, you may not even have to go through the trouble making a custom Gmail domain via our 3-step workaround. There are two instances when your company can get G suite for free:
- If your company is a non-profit, check out the Here, you can register as a non-profit, and get full access to G Suite Basic without paying a dime.
- Similarly, G Suite Education is available for schools, which includes the full product suite, video conferencing, and unlimited storage.
In both cases, its not only possible but incredibly easy to create free email addresses using your website domain through G Suite. Whats more, you can do this for each of your team members. Check out Googles documentation to get started.
Congratulations Youve Set Up Your Own Domain To Work With Gmail
Youre all done with setup and you are ready to use Gmail with your domain. To make sure that everything is working correctly, create an email to send from your new account to another account that you own. Its better to troubleshoot any issues now before you start sharing your new email address with others.
If You Cant Change Your Name
If you get an error that says This setting cant be changed for your account, it may mean:
- Youve changed your name too many times during a short period of time.
- Youre on a Google Workspace account and your admin doesnt allow you to change your profile name. Your admin may be able to help change your name. Who is my administrator?
Also Check: How Much Are Domains