How Adding A Custom Domain Works
When you add a custom domain, you go through the following steps:
Step 1. Enter the domain name and choose if you want to share it with your Family Sharing group.
Step 2. If you have existing email addresses for the domain, add them and assign them to members of your Family Sharing group .
Step 3. Set up the domain and select your default email address.
How To Make A Professional Email Address
The last part is a no-brainer, it should be your business domain name:
But what about the first part of the address?
This is where you have a chance to craft the precise image of professionalism you want to achieve with your business email address.
Make that addresses, plural, because its recommended that you create multiple business email addresses. Not only will that help you sort incoming emails into helpful groupings, but it gives customers the impression that your company is fully staffed and carefully managed through departmental divisions.
The most important email address will be that of the business owner. Convention dictates using the first Initial and last name, or both names .
The main purpose of this address is to serve as your personal business email address. When you provide it to customers and prospects, theyll know they have a direct line to you, the companys owner.
Once you have the owners email address worked out, its time to think about other addresses that might be useful. Dont overdo it, because too many addresses will be hard to keep track of. If you can think of one or two alternative email addresses that either help in organization, make your company look more established, or both, go ahead and create them.
Some common examples are:
How To Get Your Free Email Domain With Ionos
Its incredibly easy to get a free email domain through IONOS, as all of its email hosting plans automatically include a domain. Simply go to IONOS and complete the registration process to create a new email hosting account. During the new account setup process, you will be prompted to choose your desired domain name.
Heres how to set up your free email domain with IONOS in three steps:
- Go to IONOS and register for an account .
- Navigate to the Email & Office and click Create email address.
- Complete the inputs
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Synching Mail Calendar And Contacts
As mentioned, a big benefit of having an Outlook.com account is that you can sync your Mail, Contacts and Calendar with multiple devices. These devices dont have to be PCs or laptops but can also be tablets or smartphones .
It is recommended to use the Outlook app for iPhone and iPad and Android as it supports the most features for an Outlook.com account and it can configure your account without needing to enter any server information.
However, you are free to use any other mail app as well. Most devices have built-in support for configuring Outlook.com accounts but in case you need to do it manually, you can use the following configuration settings to configure is as an Exchange ActiveSync account which syncs your mail, contacts and calendar.
|Certificate||Accept the SSL certificate when prompted|
If you are using Windows 8 or Windows 10, then you can also configure your Outlook.com account in the Mail, Calendar and People apps to get Lock Screen and Start Screen information about upcoming appointments. For details see: Live Tiles for Outlook on Windows 8.
How To Create A Free Email Account With Own Domain Name
Are you aware that you can create free email with own domain name from your hosting cPanel?
If not, you are missing an opportunity to increase your brandability.
The great thing is, its free. So why not use the custom email domain which is free with your hosting package?
In this post, I will show you how to create an email account with domain name and how to forward mail from your professional email to personal email account. This way, you can easily send and receive mail from your personal email address, but your customer will see domain name email address.
Also Check: Cost To Buy A Domain
How To Make A Custom Business Email Address Using Bluehost
Bluehost is one of the leading web hosting providers. It offers a wide range of plans and is an excellent choice for making professional business email. Like other web hosting providers, Bluehost offers free email domain that can be easily personalized.
Following are the steps to make a free domain email address for business using Bluehost.
Step 1) Goto this link and select the basic plan.
Starting out we recommend to subscribe to the basic plan. This plan includes 5 email addresses even though its not mentioned in the pricing table. Please do not get confused with the Microsoft office email that BlueHost is advertising. It is the premium service, and you can switch to MS email once your business picks up. Bluehost will assist you for email migration.
Step 2) You can host your existing domain at Bluehost. If not already registered,Bluehost allows you to search your desired custom free email domain.
Many a times, your desired domain may not be available. You can usedomain name generatortools to come up with uniquedomain name ideas.
Step 3) Enter your business information.
It is important that you select a 12-month plan. By default, 36 months is selected. There is no harm in selecting 36 months, but initially, its a good practice to keep things agile and minimize cost.
Uncheck the following checkboxes:
Microsoft 365 Exchange Online
When you want to host more than 6 email accounts at Outlook.com or want it to handle all the emails for your entire domain, add aliases, distribution groups and shared mailboxes, then switching to Microsoft 365 Exchange Online might be the better solution even though this isnt free .
When you choose to go this route, you dont have to configure Outlook.com to collect your mail via POP3 or configure any forwarder Mail is then being received instantly as if it was a native domain of Outlook.com itself.
The costs depend on the country that you live in but currently a single mailbox costs $4 per month. As the domain owner, this also provides you with lots of management options and you have the additional benefit of being able to share email, calendar and contact folders between your colleagues as well as creating shared mailboxes. You can find out more here: Compare Microsoft Exchange Online plans.
A better deal might be the Microsoft 365 Business Basic subscription for $5 per month. In addition to the above benefits, it will also grant each user with 1TB of online storage , Office Online, Teams and a collaboration website . The Microsoft 365 Business Standard subscription for $12.50 per month also includes the Office apps for Windows 10 and Mac.
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How To Make A Professional Email Address With Google Workspace
Making and registering your first professional email address can seem overwhelming. But it becomes a simple process when you break it down step by step.
If you already have a domain and a website, you can skip straight to step three.
What You Should Know About Having Your Own E
Users wishing to register a personal e-mail domain can choose any top-level domain and an available domain name within the desired namespace. Its worth noting that domain names under a TLD can only be assigned once. The choice of available endings depends on the provider. If a desired name is assigned under a particular TLD, users can switch to another ending. The new domain endings offer the opportunity to create an expressive domain name or regional reference: email@example.com firstname.lastname@example.org Be aware that the respective TLD authority defines the rules by which domain names are formed. All top-level domains can be formed with letters a-z, numbers 0-9, and hyphens. Theres no difference between capital and lower-case. Some TLDs also allow special characters in the domain, such as letters with accents. Generally the use of these characters in e-mail domains isnt recommended, as these domains can lead to problems with mail servers and e-mail programs.
Register a domain name
Build your brand on a great domain, including SSL and a personal consultant!
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Create An Email Address On Your Domain
If you have your own web hosting and a domain name, then you should just set up an email address on your website hosting control panel. Follow these steps:
If you receive no errors after you click the create an account button, it means that your email is created. For example, it may be .
However, just because the email exists, it doesnt mean its accessible. To send and receive email from this account, youll need an email client .
How To Choose A Professional Email Address
The style of the email address you should choose depends on the domain you have registered for your business. If your company name is your domain name and email address, then choosing it is not going to be a big problem. You can mix and match it with your first name, last name, initials, and company name.
You can single out the positions with extra authority to showcase that in the email address.
Here are some professional email address suggestions.
Using Outlookcom With Your Own Domain Or Current Email Address
This allows you to both send and receive emails with an address which you already own, even if it is from another provider such as Gmail.
Using an Outlook.com account is a great alternative for your current POP3 or IMAP account if you want to sync your emails, contacts and calendar items with multiple devices such as your desktop, laptop, netbook, tablet or smartphone. It behaves a lot like a personal Exchange or Office 365 for Business account but for free.
Setting this up is relatively quick and easy but there are some pitfalls to notice. This guide walks you through the entire process of setting up an Outlook.com account with your own current email address and how to transfer all your current data.
Whats The Difference Between A Free Google Email Account And A Google Workspace Account
Google Workspace is designed for businesses and includes a number of business-grade services not included with Googles free consumer apps. These services include a custom business email address, extra cloud storage across Gmail and Drive, additional security options like two-step authentication and SSO, administrative controls for user accounts and more.
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Test Your Email Address
Since Google confirmed that you correctly entered the MX records, this is technically not a necessary step.
But its the fastest way to take your new branded email for a spin inside the Gmail inbox.
Open another email account, Gmail, Outlook, AOL, it doesnt matter. Compose a new email and enter your new email address in the To field.
Write a random subject like First email and send it.
Now, head over to Gmail and log in with your Google Workspace credentials.
If you did everything correctly, you should see the test email you send from your other account in your inbox.
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You can also try composing and sending an email the other way around to confirm that you can send mails without issue as well.
What Happens To My Personalized Email Address If I Cancel My Microsoft 365 Subscription
If you cancel your Microsoft 365 subscription, you will no longer be able to send or receive email with Outlook.com using your personalized email address. However, you won’t lose any existing email.
As long as you continue to pay for your domain with GoDaddy, you can always reactivate your personalized email address by re-subscribing to Microsoft 365 and going to Settings> Premium> Features and selecting Get started.
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How To Make A Professional Email Address When Your Name Is Taken
We covered a lot of templates and alternatives you could use to come up with an email address. But most of them rely on you being able to get either your name or your company name on a .com or other highly trusted domain.
If all variations of your full name and initials, as well as your company name, are taken, dont give up hope.
The best approach is to combine your company name or name with your location.
Not only will this make it easy for people to find you online, but indirectly it will also help your website with SEO for local searches and . Theres a reason why so many businesses are called Your Town + Plumber and other variations, even in 2021.
If your company isnt based in a location, and youre not going to be staying in your current town for a long time, then you have to get a little bit creative.
You could start by mixing and matching initials and your names, or add your name or initials to your company name, and see how those sound to you.
Is Gmail A Professional Choice For Business
Some countries, like China, revere a Gmail address for business. The business culture there is different from the Western world.
In China, they view Gmail and Hotmail accounts as branding, kind of like online fashion for your emails. However, China banned its netizens from accessing Google accounts back in 2014.
Owning a Google account is forbidden, and communication through Gmail accounts is illegal.
However, having a Gmail address for your business email account is tacky and unprofessional in the Western world.
That said, many small businesses and freelancers rely on gmail.com for its free webmail services. If you want to take your Google account to the next level, consider signing up with G Suite for a $6 monthly subscription.
With G Suite, you have the option of connecting custom domains, replacing the @gmail.com with your custom variant.
You also get access to plenty of inclusions, such as the built-in inbox security features and productivity and collaboration tools like Google Sheets, Docs, and Slides.
Check out YouTube for a tutorial explaining the advantages of using G Suite and Gmail for business.
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