Using Outlookcom With Your Own Domain Or Current Email Address
This allows you to both send and receive emails with an address which you already own, even if it is from another provider such as Gmail.
Using an Outlook.com account is a great alternative for your current POP3 or IMAP account if you want to sync your emails, contacts and calendar items with multiple devices such as your desktop, laptop, netbook, tablet or smartphone. It behaves a lot like a personal Exchange or Office 365 for Business account but for free.
Setting this up is relatively quick and easy but there are some pitfalls to notice. This guide walks you through the entire process of setting up an Outlook.com account with your own current email address and how to transfer all your current data.
Verify Your Domain Name With Google Workspace
Next, youll need to verify your domain name with Google Workspace by adding something called a TXT record. Depending on how you have things configured, you can do this at either:
- Your web host
- The place where you registered your domain name
Google Workspace will provide detailed instructions for most popular hosts/registrars.
Heres what it looks like to add the TXT record using cPanel :
Connect Your Account To Gmail
Now youre ready to go ahead and actually use Gmail with a custom domain. To do so, were basically going to configure Gmail to send and receive email for your custom email from earlier.
First, log in to the Google account that you have and click on the Cog icon in the top right and go to Settings. Now, just click on the Accounts and Import tab at the top.
After that is done, scroll down and look for the Check mail from other accounts section. Here, click on Add a mail account. Well now enable forwarding from your custom mail address to your Gmail.
Doing so will make a new window pop up. Here, just enter the custom mail from earlier in the Email address field and click on Next. Then click on Next once more on the new page that appears.
Now, this is where the earlier information from Mail Client Manual Settings will be used. In the Username field, just enter the username provided there. Just enter the Password of your mail below. Under POP Server, enter the data from the Incoming Server information field.
For the Port, you can just use the number under the POP3 Port field. Also, remember to check the Always use a secure connection when retrieving mail option. Finally, click on Add Account.
After that, just click on Next to keep going and fill in the Name field of the new page. Once you do that, click on Next Step.
This will send a confirmation email to your custom email address. You can close the window and move on to confirming your email now.
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Additional Steps To Set Up The Sending From Part:
Part I. Set up an App Password for your Gmail account to allow you to use the Gmail SMTP servers securely.
5. Go to the Gmail account. Click your username or user icon in the upper right corner to bring up the user menu.
6. Click My Account.
7. In the Google account screen, under Sign-in & security, click Signing in to Google.
8. In the Password & sign-in method box, click App passwords.
You may be asked to re-enter your password at this point.
Note: You must have 2-Step Verification enabled for the App passwords option to be available. If it is not, click 2-Step Verification and enable 2-Step Verification. Then continue to set the App password.
9. In the App passwords box, select Mail for the app, select Other for the device.
10. Enter the name of your domain for the other device, and click Generate.
11. The Generated app password box will display a 16-character password. Copy this password. You will need it when you add your new send-as account.
12. Return to your Gmail screen.
Part II. Add the alias as an account to your Gmail inbox.
13. In the top right corner, click the Settings button.
14. Select Settings from the drop down menu.
15. In the Settings screen, click the Accounts and Import tab.
16. Scroll down to Send mail as and click Add another email address you own.
17. In the first Add another email address box, enter the name you want recipients of your email to see and the forwarded email address you are setting up.
18. Click Next Step.
Youll Need To Register Your Domain And Set Up Your Mx Records
If you dont have a domain yet, youll need to register one at a site like Squarespace, Godaddy, or Bluehost .
Next, youll need to set up your MX records. Mail Exchanger records are a set of entries that can be configured on the site where your domain name is registered. When someone sends an email to an address on your domain, the MX records tell the email servers where the email is supposed to go. In order for the email to come to your Hushmail account, the MX records need to point to our servers at Hushmail. The process is comparable to rerouting your mail to a different post office, except youre rerouting your emails to a different server.
When you sign up for a Hushmail account, well send you an email that walks you through the steps of setting up your MX records. Weve also put together help articles explaining the set-up for specific domain registrars.
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Microsoft 365 Exchange Online
When you want to host more than 6 email accounts at Outlook.com or want it to handle all the emails for your entire domain, add aliases, distribution groups and shared mailboxes, then switching to Microsoft 365 Exchange Online might be the better solution even though this isnt free .
When you choose to go this route, you dont have to configure Outlook.com to collect your mail via POP3 or configure any forwarder Mail is then being received instantly as if it was a native domain of Outlook.com itself.
The costs depend on the country that you live in but currently a single mailbox costs $4 per month. As the domain owner, this also provides you with lots of management options and you have the additional benefit of being able to share email, calendar and contact folders between your colleagues as well as creating shared mailboxes. You can find out more here: Compare Microsoft Exchange Online plans.
A better deal might be the Microsoft 365 Business Basic subscription for $5 per month. In addition to the above benefits, it will also grant each user with 1TB of online storage , Office Online, Teams and a collaboration website . The Microsoft 365 Business Standard subscription for $12.50 per month also includes the Office apps for Windows 10 and Mac.
How To Set Up An Email Account That Uses Your Domain Name
This guest post is written by Kashish Jain.
Most of the people who are new to web design and just exploring how to start a blog dont understand the capabilities that come free with their domain, so they dont take advantage of them.
How many times have you visited a site for www.something.com and on the Contact Us page, you find that the sales or customer service personnel have email addresses like ? It certainly is not the main measure of business quality, but the average person usually thinks, Geez, what is that, their personal email address?
I, too, began using my personal email address for my website, but very soon I started to realize the importance and need of something more professional.
Why not use the domain email which is free with your hosting account? Using email addresses like will look much more professional than the personal emailand the best part is, its free!
The bottom line is that if you have paid money to own a domain then you should, at the least, buy from a domain registrar that offers email forwarding for their accounts . You can also create a domain email address from the cpanel given to you by your hosting providerstheyll also provide at least one free email address for your account.
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Where You Host Your Website
Many people buy their domain the same place they host their website. BlueHost, HostGator, and GoDaddy all offer both domains and hosting so they are popular all-in-one options. Squarespace and Wix make it easy to add email to your account with options in your dashboard.
NOTE: For either option, the best way to find out how to do this is simply Google “website host and email account”, with your host/provider in the search bar.
Start Using Gmail With Your Own Domain Today
With the methods in this post, you can get the convenience of Gmail with the professionalism and brandability of your own custom email address.
If you already have a website and email hosting, you can use the first method to use Gmail with your custom domain name for free.
If you dont have email hosting already and/or you want to completely separate your custom email address from your free Gmail address, you might want to pay for Google Workspace instead.
Still have any questions about how to use Gmail with your own domain name? Ask us in the comments!
Free guide
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Squarespace And Email Accounts
Squarespace doesnt offer custom email addresses by default with their domains. What they do, like many other website builders, In this case, you get to use the basic Workspace plan, which includes Google Drive, Calendar, Docs and Hangouts, amongst others.
Its not an ideal solution, but there are advantages:
- You can manage your Google Workspace products directly from Squarespace
- You can connect Squarespace contact forms to your Google drive and address
- If you are eligible, you may get Workspace free for one year.
The cons include:
- Not able to connect any other email providers with Squarespace. Its Google Workspace or youll have to manage your emails through the third party provider solution.
- If you really want to keep your email offer from another provider, you can connect it to Google Workspace, but its not an easy task.
- Certain features might be unavailable. For instance, if you sign up to Google Workspace by yourself, you get Google Voice. When you go through Squarespace, their partnership doesnt cover that service.
Finally, when it comes to prices, its all the same whether you buy through Squarespace or Google directly, costing around $6 per month or $72 per year . And yes, thats per user which isnt exactly cheap.
Add Your Pop3 Account
Dont get confused about what a POP3 account is if you have a email address, chances are super high that its a POP3 account.
In the Check mail from other accounts section, click the Add a POP3 mail account you own.
Itll ask you for your mail server settings next. If you have your email set up through your hosting account or your domain name registrar, youll be able to find your settings there without much trouble.
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Set Up Mx Records To Direct Your Mail To Google Servers
When you’re ready to go live with Gmail, redirect your domain’s MX records to Google servers. Do this after creating user accounts for people who will be using Gmail with your domain.
This is one of the most important steps to setting up Gmail with Google Workspace, so make sure your MX Records are correctly set up before starting to use Gmail.
Where You Bought Your Domain
Almost all domain providers will be able to provide you with an option to add email to your purchase. Then you’ll have the address you need, and even if you don’t set up the Inbox entirely you can still set up forwarding to your normal Gmail or Yahoo address. Examples are sites like Google Domains, Namecheap, and Hover.
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It Improves Your Sender Reputation
Even if your bulk emails do reach your intended audience, theres the issue of sender reputation. Customers are more likely to trust a company that has a professional branded email than one using a free Gmail account, for instance.
Lets liken it to good old fashioned postal mail. When you send a parcel to somebody, you use a delivery service like UPS, DHL or the Post Office. This is the carrier that delivers the parcel for you. But the parcel itself is coming from you as an individual. The person receiving the parcel needs to trust who its being sent from in order to accept it.
Would you accept a package from a sender you didnt know? If you werent expecting a package and one turned up on your doorstep with a name you didnt recognise, youd think twice about taking it into your home.
Alternatives To Google Workspace Email Accounts For Squarespace
If you want a more affordable option than Google Workspace, its still possible to get a professional email account linked to your domain. You have two options there:
- Link an email account to the domain you bought on Squarespace
- Buy an email and domain from the same provider, then connect to Squarespace
Its always good practice to keep your email accounts and domain with the same company. This saves a lot of time and hassle in case you need to migrate later.
So for the cheaper providers? Weve always had great results with Namecheap. You can even get up to 5 free accounts with Zoho Workplace and there might be other solutions out there too.
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One Year Of Free Domain For Yearly Plans
Squarespace offers a free domain when you buy a yearly subscription. It also works if youre using the free trial and upgrade to an annual plan. Same if youre on a monthly plan and upgrade to an annual plan.
- Once you select a domain, there is a five day grace period where you can still decide to change it. After that, its set in stone.
- Squarespace domains are set to auto-renew by default. You can disable the option in your Domains panel.
- After the first year, youll need to pay $20 per year for the domain. Depending on the TLD, there may also be taxes to pay on top.
Finally, if you want to buy additional domains, they will cost you $20 $70 each, depending on the TLD . Having multiple domains point to the same site can be useful for covering misspellings or translated versions of your domain name, for example.
About Squarespace TLDs TLD stands for Top Level Domain.Theyre also known as domain extensions. Squarespace lets you choose from more than 200 of them. The most common, like .com or .net are cheaper than specialised ones like .art , .software or .pizza .