What Is A Business Email
A business email is a professional email address that uses your companys domain name after the â@â symbol. Your domain name is your organizations website name followed by a top-level domain like â.comâ or â.net.â Including your employees names before your domain name makes the employees and your business more recognizable and accessible to clients.
Donât Miss: What Is The Io Domain Used For
How To Access Google Workspace Through Squarespace
To start, go to Squarespace and sign up for an account. Youll be prompted to choose a theme, and then you will be brought to the user-friendly site editor, where you can build your site. To publish your site, youll need to update to a paid plan. After doing so, you can choose a domain and access your free Google Workspace account, which includes business email.
Heres how to get through Squarespace:
Pro tip: To create a professional email address for maximum brand credibility, its best to get a custom domain to use for your website and business email. Check out the list of ways to register a business domain name, including options that offer a free domain and email hosting alongside other business tools youll need, such as WordPress web hosting or a site builder.
Configure Wp Mail Smtp
When the Setup Wizard has launched, click on the Lets Get Started button.
On the next screen, youll see all of WP Mail SMTPs supported mailers. Select SparkPost from the list and click on Save and Continue.
Now, youre going to need the API key that you grabbed earlier from SparkPost. Copy and paste the key into the API Key field. Then, select your Region, From Name, and From Email.
Your From Name is displayed to recipients when messages are sent from your email. As for your From Email, make sure to use an email address at the same subdomain that you added to SparkPost earlier.
You can use any username for your From Email as long as it is at the subdomain verified by SparkPost. Your messages will send normally from this email. But if you also want to receive messages at this email, youll first need to create a mailbox at this subdomain.
If you dont want to go down that route, then another option is to use a separate Reply-to email address where users can send you messages. This way, you can use your email address at your new subdomain for outgoing messages, and your standard email address with an active mailbox to receive incoming messages. Most contact form plugins like WPForms allow you to set a separate Reply-to email address field.
When youre done, click on Save and Continue.
Youll now see a screen with a list of WP Mail SMTP features that you can enable.
Improved Email Deliverability and Email Error Tracking are enabled by default and cant be turned off.
Also Check: Do I Need To Register My Domain Name
Best Email Hosting Service For Keeping Everything On The Cloud
If your organization prefers using cloud-based tools, otherwise relies on apps like Google Drive, or you just prefer Gmail to Outlook, then is your best bet for email hosting.
Google Workspace is Google’s alternative to Microsoft 365, combining email hosting with the company’s own communication and collaboration apps. With a Google Workspace subscription, you get a minimum of 30GB of cloud storage space per userthough Enterprise-tier plans provide as much storage as you needas well as shared contacts and calendars.
You also get access to Google’s entire set of workplace communication and collaboration tools, including Chat for messaging and Meet for voice/video conferencing, Google Drive for cloud file storage, Keep for note-taking, and access to Google Docs, Sheets, and Slidessome of the most accessible file editing and real-time collaboration tools available. If you use Google’s suite of apps, you can also .
Google’s administration tools are simple to use as well, and increasingly have the advanced features businesses need, such as Vault for compliance archival. And since it’s still the Gmail your team already knows how to use, onboarding will be easy.
Option #: Make Your Email Domain With Google
Your other option for getting an email domain is creating email accounts through Google Workspace or Microsoft 365.
Note: You will have to pay an extra fee for an email with your custom email domain through Google or Microsoft. Thatâs on top of what you already pay to own your domain name.
Make your email domain with Google by visiting and filling out the signup form. In the form, enter your domain name. Youâll have to verify that you own your domain name later.
Once you complete these steps, you can set up your own account with your custom email domain, e.g. yourname@yourdomain.com.
Recommended Reading: What Happens When Your Domain Expires
Get Down To Business With Free Professional Email From Mailcom
In business, the last thing you want to do is take your eye off the prize to worry about small thingslike email. Most free business email accounts cut corners and because of that, they fail to deliver the goods. At mail.com, weve designed our platform around your needs to create an email service that outperforms other work email addresses and puts you on the fast track to success. Complete with powerful tools, features and mobile apps weve revolutionized email from the ground up. This includes cutting-edge email security that protects your business correspondence and documents, safeguards your privacy, and keeps spam out of your inbox.
How To Get A Free Business Email Address With Gmail
Create a free Gmail account to use for business email.
Heres how to create a free Gmail.com business email address:
Add an existing email : Update settings in Gmail to Add another email address. Go to Gmail > Settings > Accounts > Add another email address > Treat as an alias > Update credentials .
Debating between Gmail and Outlook? Get the full comparison to help you determine the right free business email service for you by checking out our article on Gmail vs Outlook.
Read Also: How To Transfer My Domain From Wix To WordPress
What Is An Email Domain
An email domain refers to a specific company or organization in which a collection of email addresses exists in username@domain.com, with the username being unique to each employee or member of said organization.
For example, if an individual wished to send an email from their Hotmail account to a friend who also used Hotmail, they would type in @hotmail.com behind their friends name in the To: field and then click Send. This is due to @hotmail.com being that persons email address provided by their respective internet service provider .
In most cases, when sending an email, clicking on your recipients ISP directly will automatically fill it into the To: field of your email.
A person can also send emails from their @yahoo.com or @gmail.com addresses to contacts with the same respective ISP, which is more common than sending a web address where both sender and recipient are Hotmail users.
These are just three of the most famous examples of different organizations that have become recognized for providing free email services. However, there are many more companies today that offer email services in addition to paid hosting solutions.
How To Sign Up For An Email Hosting Service
Chances are that your domain provider will also offer email hosting services, but you do have the option to connect your domain elsewhere. Make sure that whoever you choose offers fair pricing, strong security and plenty of storage. Your email host will handle the backend for your email address, meaning that it will communicate with the rest of the Internet to send and receive your emails, as well as store your incoming emails and files.
You have two options available when creating custom email addresses: forwards and mailboxes. The forward option will forward any incoming emails that are sent to your custom address to another specified email address you own, but will not let you send emails from your custom address. A mailbox, on the other hand, will let you send and receive emails from your domain email address.
You May Like: Why Are Domain Names So Expensive
Should You Publish Your New Email Address
Now you have a brand new email address, youll likely want to share it. But sometimes, sharing email addresses online isnt a great idea.
If you share your email address, you could wind up getting spam or phishing emails. You could also be added to email marketing lists that you dont want to join.
Instead, we recommend that you publish a contact form on your website. You can easily send the notification emails to your new email address, so youll still get messages without anyone being able to copy your new address to spam you.
For more details, check out our article on the difference between publishing an email address vs publishing a contact form.
And if youre concerned about receiving spam through your contact forms, check out this guide on how to stop contact form spam.
Create Your Google Workspace Business Account
First, head over to , and click the Get Started button. Once youve done that, you will start the signing up process.
Fill out the basic required info, including your number of employees, your business name, and your country. Its important to choose the country where your business is registered.
Dont choose the United States because you want the language to be English.
The next step is to fill out your name and existing email address. Once finished, click the next step button.
Next, confirm whether or not you have a domain for your business already. If not, you can register one with the Google Domain registrar before proceeding.
If you already have a domain, fill out the domain and click Next Step to continue.
Double-check that the domain is correct, and click Next Step to confirm your selection.
Finally, create a username and password to finalize your Google Workspace account. Check the Captcha and press the Agree And Continue button to move on to the next step.
Note: If you already have an existing email provider for professional email, make sure that you enter the right username.
Confirm that you chose the right payment plan for Google Workspace before you continue.
If youve followed along with us this far without issue, youve successfully created your Google Workspace account.
You May Like: Why Do You Need To Buy A Domain Name
Gives You A Chance To Customize
One of the great perks of a custom domain email is the customization options. You can easily personalize your brands email account with multiple different email addresses, each associated with your business.
This is especially helpful if you have multiple departments and employees, and will ensure customers are directed to the right person in the team. Just head to your email client, add an account and assign it to your new colleague or team member.
Not only this, but a custom domain name can set your brand apart from others in your industry. If you specialize in AI and tech, for example, you could opt for a domain name ending in .AI. Though the .AI domain originates from Anguilla, its often used by companies in the tech space to show their innovation, marking them as industry leaders in AI. Subtle right?
Use Your Existing Web Host
Cost: If you already have hosting for your website, one of the quickest and easiest ways to create a business email address with your domain is to use cPanel. The benefit of this approach is that you can set up your email at no extra charge beyond what youre already paying for web hosting.
CPanel is a popular control panel used by many hosting providers, including A2 Hosting, Bluehost, and InMotion Hosting. If you already have a registered domain and hosting account set up with a cPanel provider, this method is particularly convenient.
To get started, first log in to your web hosting account and open the cPanel tool. If youre not sure where to find cPanel, you can ask your hosts support for help.
Then, navigate to the Email section and click on Email Accounts:
This will open the Email Accounts page where any existing accounts you have will be listed. To start setting up a new business email, select the Create button:
On the next screen you can enter your email account information, including the domain you want to use and your login credentials:
Note that if you have more than one domain, you can select which one to use from the Domain dropdown menu. If you only have one, it will automatically be selected.
At the bottom of the page, there will be a few more settings to configure:
In these sections, you can:
Recommended Reading: How To Connect Your Domain To Shopify
Create An Email Domain With Zoho Mail
If you already have a domain name , you can use Zoho Mail to set up a matching email address for free. This email service offers a variety of plans, including a Forever Free Plan with access for up to five users, 5GB of data, and a 25MB attachment limit.
To set up your free email domain, go to Zoho Mails pricing page and scroll down to Forever Free Plan. Youll find it near the bottom of the page and its less obvious than the paid plans.
Next, youll need to add your existing domain or buy one through Zoho. You can purchase a domain name for about $10 per year:
Select Add Now beneath Add an existing domain. Then, fill out the information in the popup window:
Once you click on Add, youll land in your setup area, where youll need to verify your domain using either the TXT, CNAME, or HTML method. Zoho Mails detailed setup guide gives you step-by-step instructions on how to accomplish this:
Once youve verified your domain, you can create your first email address, which will also become the primary administrator account. Click on Create.
Next, its time to configure your email delivery. Youll need to log into your web hosting portal, head to the DNS manager, and locate the section with your MX information:
Once you save your new MX record, it might require around 30 minutes to take effect. After that, you can log into your account via Zoho and start using your new business email.
Register Your Preferred Melbourne Domain Name Today
.MELBOURNE domain names are a popular choice amongst local businesses as they seek to effectively target their customers. In the long run a locally targeted domain name proves to be a worthwhile investment to take up for establishing your brand identity and growing brand awareness.
Our team of professionals at Webcentral can assist you in securing the best domain name for your business. However, if you have a preferred domain name youre aiming for, our experts know how to potentially acquire it before its gone. Contact one of our customer service representatives at 1800 043 100 or send us an enquiry today for any questions or concerns you might have.
Read Also: What Is The Purpose Of The Domain Name System
Why A Company Email Address Matters
Recognizable businesses have two core elements in common intentional professionalism and strong brand consistency. When each element of a company fully aligns with the rest of their bespoke brand, theres a level of authority and legitimacy communicated to potential customers. These are the unspoken markers of trust in your business that encourage new sales and service appointment bookings.
While your core branding ultimately stems from your vision, mission, and values, its important to translate your brand into every touchpoint of your site. From your company name and custom logo to the domain name you choose, every interaction with your business is another opportunity for a potential customer to decide to purchase.
This is why making a business email address is so important for the future growth of your company. Theyre often one of the first touchpoints customers encounter, whether youre sending them email campaigns, or automated order confirmations and shipping notifications from your ecommerce store.
How Can I Make A Professional Email For Free
It is uncommon to find a truly free business email option if you want a professional email address on a custom domain . However, you can get business email accounts and a domain free in web hosting plans through Bluehost and DreamHost, starting under $3 per month the first year.
If you already have a domain, you can set up five free professional email accounts on it using Zoho Mail. Alternatively, you can get your domain free with an email hosting plan through IONOS at $1 per month or get a free email account when you purchase a domain through IONOS.
Recommended Reading: How Much Domain Name Cost
Why Is Google Workspace The Best Choice For Professional Branded Email Address
With best-in-class spam filters, smart search, an intuitive and tidy inbox experience, and extensive add-on integrations, Gmail is one of the best email services out there.
And the best part is we get so much more than just email. All our team members get 30 Gigabytes of storage and access to advanced features in the entire Google suite of cloud apps.
You can also use , or even extend and create custom workflows with Google Apps Scripts. Read our dedicated post about for more in-depth information.
Also Check: Gg Domains