Monday, January 23, 2023

How To Use Gmail With Your Own Domain Name

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How To Setup A Gmail Custom Domain For Free

How to Use Gmail (FREE) for Your Custom Domain Email Address

So you want to make your email address look professional right?

But you also want to use your Gmail account because boy those people at Google make things stupidly simple to use

If that’s the case you’re in the right spot!

I’m going to show you exactly how to get a professional email address for your website and set up a Gmail custom domain for free!

As always, we have a video guide for this making a professional email address available on our YouTube Channel and below:

Custom email addresses help you build and promote your brand .

And with this here how to create custom email address free guide, you can still use your free Gmail account.

And while a lot of posts and videos out there will tell you to pay for Google G Suite or use other tools like Mailgun were going to show you a super simple way to use a free custom email address with Gmail!


  • Professional Email Address + Gmail, Free
  • Recommended: Use G Suite For Your Business Email

    G Suite not only enables you to set up a professional domain email address, but also includes other Google apps, such as Docs, Sheets, Slides, Calendar, Hangouts, and more.

    There is a cost, but I think the benefits are worth it. Its easy to keep your work and personal email accounts separate. You can keep personal and business accounts open at the same time in different tabs or windows. Plus you get 30 GB of cloud file storage with the Basic account.

    Coupon Code

    Get 20% off G Suite with this coupon code:


    Importing Your Domain Email Account Into Gmail

  • Open your Gmail account.
  • At the top right, click the Settings icon.
  • Select Settings.
  • Select the Accounts and Import tab.
  • In the Check mail from other accounts section, click Add a POP3 mail account you own.
  • Enter your domain email address, then click Next Step.
  • Enter your account username. Your username is your full email address
  • Enter the email accounts password.
  • Enter your accounts POP server information. This is the Incoming Server information on your View Email Client Info settings. Make sure you enter the correct mail server name and the corresponding port number.

    If you are using the Secure SSL/TLS settings, make sure you select Port 995 from the Port drop-down menu.

    If you are using the Non-SSL settings, select Port 110 from the Port drop-down menu.

  • Select the desired options:
  • Leave a copy of retrieved messages on the server check the box if you are also accessing your emails on another email client or device , otherwise the emails in your domain email account will be deleted and you will only be able to access them in Gmail
  • Always use a secure connection when retrieving mail if you are using the Secure SSL/TLS settings, then you need to check the box. If you are using the Non-SSL settings, then uncheck the box.
  • Label incoming messages check the box if you have more than one email account set up in your Gmail this way, you can easily see which emails in your inbox come from your domain email account.
  • When ready, click Add Account.
  • Read Also: How To Find Email Domain And Server

    How To Use Gmail With Your Own Domain Name

    So can you use Gmail with your own domain name? And if so, can you do it for free? The answers to those questions are yes and yes. And in this post, youll learn how to do it.

    Specifically, Im going to show you two ways to use Gmail with your own custom domain name:

  • Free method as long as you already have email hosting , you can connect Gmail to your own domain name for free using SMTP/POP3 credentials . Jump to the tutorial for this method.
  • Google Workspace / G Suite method if youre willing to pay, you can use to have a dedicated Gmail account for your own custom domain name . Jump to the tutorial for this method.
  • How To Use Gmail With Your Own Domain For Via Google Workspace

    How to set up the gmail email address using your own ...

    Google Workspace is an entire business suite. Every plan includes access to Gmail, Google Drive, Google Meet, Google Calendar, Google Chat, Google Docs, and much more. When you sign up to Google Workspace youll get a custom and secure business email, cloud storage, and other features depending on the plan you choose.

    Google Workspace is ideal for businesses who want to share files easily with one another. Its a great service, but the one downside is that you have to pay for it. The Business Starter plan costs $6 per month, per user, so if you want it just for yourself, youll only be paying $6.

    Read Also: How To Transfer Domain From Wix To Squarespace

    Create A G Suite Account And Follow The Wizard

    To get started, website and follow the account setup wizard to configure the basic details, like which custom domain you want to use with G Suite. This will be the domain name at the end of your email address e.g.

    If youre the only person who will be using Google Workspace , youre finished once you complete the wizard. If you want to give other people custom email addresses, you can also do that after completing the initial setup wizard:

    Set Up Your Email Mx Record

    This is the last step in setting up your custom email address. Its what makes the emails actually flow into Gmail. This will require changing some settings at your web host. Google has specific instructions for many web hosts here. If your host is not the list, then follow the generic instructions here.

    This step sounds scary because the instructions have a lot of technical language. If you follow the instructions step-by-step, you should have no problems. However, if you do, contact customer support at your web hosting provider. They will be able to help you.

    Recommended Reading: Godaddy And Squarespace

    How To Use Gmail With Your Domain Name Address Without Using Google Apps

    How to use Gmail with your domain name Loving Gmail? Ever wonder how to use Gmail to send emails with your domain name address? Or perhaps wondering whether you can use Gmail to read the emails from your domain name? You may have heard that Google Apps can do this comfortably BUT going for Google Apps is tricky and require some MX records change. Not to mention that things may go wrong and your past emails might be lost for good.

    There is actually an easy way to use Gmail with your domain name to send and receive emails, simply by going through the Gmail settings. I am happily reading and sending all my blogging related emails on Gmail using my email address at the domain Here is how to set-up your Gmail to send and receive emails from your domain name.

    How To Use Gmail With Your Own Branded Domain

    Create your own email with GMAIL ANY DOMAIN NAME

    Securing a website with a domain branded to your business name helps you appear more professional and trustworthy, which can translate into more customers and improved sales figures. If you prefer the ease of use of your Gmail account and your domain provides POP3 access, you can use the Gmail Mail Fetcher to download all of your current messages into your Gmail account and continue to check for new mail messages. In addition, you can add your branded domain email as a sender for your account, which allows you to send emails from Gmail as well.

    Recommended Reading: How Much To Purchase A Domain Name

    Configuring Gmail To Send Emails As A Custom Domain

  • Enter your name and email address and leave the Treat as an alias box checked. This way, you can manage incoming and outgoing messages from the same inbox as your current Gmail address. Click Next.
  • Set the as the SMTP server and 465 as the port. Use TLS to secure the connection.
  • Go to your inbox and open the verification email. Use the link or code to confirm your request.
  • Once youre done, you can now use Gmail to send messages as your custom domain address.
  • Setting Up A Google Apps Account

    Step 1

    “Get Started”

    Step 2
    Step 7:

    The final step of this process is adding the Gmail MX Records to your domain. Google provides their own mail servers, which you can read about here. Switching your MX Records to the ones provided on their page differs depending on whether you use S-Drive or another hosting service.

    • If youre using S-Drive, sign in to your S-Drive account here, then go to the domain management page and click Manage DNS Settings under the domain name you are using. Youll need to get and enter them into this page so that your DNS setup looks similar to this:
    • If youre not using S-Drive, youll either need to sign into your hosting providers control panel and change the records yourself, or contact a server administrator to take care of this for you.
    Congratulations! You are Done!

    Remember, DNS changes may take a few hours for them to filter through the ‘net so if you do not start getting e-mail right away, give it time for these settings to propagate.

    Read Also: Who Owns Domain Name Checker

    Verify Your Gmail Address And Create Smtp User

    In order for Amazon SES to accept outgoing mail from your GMail account it is necessary to verify it and create an SMTP user:

    Own domain email address verification

    Outgoing email SMTP configuration data

    SMTP user credentials created successfully

    Initially your newly configured Amazon SES service will be quarantined by Amazon as a measure of protection against possible abuse and spam. To remove it from quarantine and allow normal mailing you need to open a support ticket to Amazon and fullfill a request. Otherwise you will see how the emails you send bounce with the following error message:

    554 Message rejected: Email address is not verified. The following identities failed the check in region EU-WEST-1: 

    Below is the page from which you can request to be moved out of the sandbox and a request message example. In our example we asked for higher limits because we also want to use the Amazon SES service to send a weekly newsletter to our subscribers:

    Sandbox warning and button to request sending limit increase

    Example of Amazon support ticket to request moving out of sandbox and sending limit increase

    Create New Dns Zone For Your Domain On Amazon Route 53

    How to Use Gmail With Your Own Domain Name (2 Methods, 1 ...

    The first step is to create a Public Hosted Zone for your domain on Amazon Route 53 if you dont have it yet. To do this, access to AWS console and go to Route 53 -> Hosted zones -> Create Hosted Zone. You can harness this step to add some DNS entries if you need them, such as A records that point to your website or SPF record as a security measure to prevent the email addresses within your domain from being spoofed or your messages from being considered as spam.

    Basic public DNS zone newly created in Amazon Route 53

    Example SPF record in DNS zone

    Recommended Reading: Connecting Godaddy Domain To Squarespace

    Reasons Why You Might Want To Use Gmail With Your Custom Domain

  • Security and SPAM protection. Yes, this is what I love the most in Gmail. Lets be honest, how many times you hear from your clients that they didnt receive your email huh? Or how many people filled a contact form on your website but you didnt receive it . Here is my the biggest YES. Start using Gmail in your domain for that reason.
  • Having own domain in email address makes you appear more professional. I used to use, which gets the point across, but doesnt execute the same level of professionalism that a branded email address. I mean, youre promoting your business, not Gmails.
  • Lets face it, most of the email software included in your web hosting really sucks. It appears to have been built in the 90s.
  • Gmail is kind of awesome. Ive tried several other email providers like, Yahoo, HotMail, ZOHO and I always go back to Gmail. I appreciate its clean interface and the way its organised. I also love that I can use Google Drive 30GB, which really helps when working with clients. Plus the configuration in Mail App is so easy. Just Add Email, enter your email address and password most softwares recognise it as Gmail and do all configuration for you. The easiest setup ever.
  • Built-in chat: text, voice, or video. With just one click, you can chat in Gmail with the people you already email or reply to emails by chat. You can even talk face to face with Gmail voice and video chat. All you need is a webcam and mic.
  • Add Mx Records For Email

    Once youve verified your domain name, you also need to add another type of record called MX records so that Google Workspace can manage the email for your domain name.

    You can do this via the same interface where you added the TXT record. Or, many web hosts include a built-in tool to help you add the Google Workspace MX records.

    For example, with the cPanel dashboard at SiteGround, you get a dedicated Set Google MX tool in the MX Entry interface:

    And thats it! You should be ready to use Gmail with your custom domain name.

    Remember if you want a more detailed look, .

    You May Like: How Much To Purchase A Domain Name

    Configure Gmail To Send Email From Your Domains Addresses

    We reached the final stretch. The only thing left is to configure GMail to send mail by putting your domains address as sender . In order to receive mail, nothing is to be done, as this is the responsibility of SES service and does not require any additional configuration. Between the two screenshots below there is an intermediate step that consists of entering the SMTP configuration data that was obtained in step #5:

    How to add multiple email addresses to GMail

    GMail new address verification code

    Using Gmail With Your Domain

    How to Set-Up a Custom Email for Your Domain Name in Gmail – Use GSuite to Create Domain Email

    While the above steps may seem like a lot of information, they should be very simple to follow, taking just a few minutes to set up. Here are my recommendations for using Gmail with your domain:

    • Gmail If you already have a website and email hosting, you can use a Gmail account for free
    • Google Workspace If you dont already have email hosting, or you want to separate your custom email address from your Gmail account, Google Workspace is an extensive and affordable option

    Don’t Miss: How Much For A Domain Name Per Year

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