How To Send And Receive Emails Using Your Custom Email With Gmail
Gmail is awesome and its free. You get 15GB of storage and access to Google Drive which is cloud storage for your photos and files. Youll also get access to Google Docs, Sheets, Slides, and more. With these tools, youll be able to create and share documents, spreadsheets, and presentations. All of these fully integrate with Gmail and can be used with your custom email.
You can also log in to multiple Gmail accounts at once . Sign up here to .
How To Use A Custom Domain Name For Email
For the sake of this article, well use GoDaddy as an example. Just follow the steps below to attach a domain name to your email.
Log in to your GoDaddy account.
Navigate to Professional Email.
Fill out your email information.
For the small monthly fee involved, Professional Email is a no-brainer for me to build trust and make sure emails are recognizable when landing in contacts inboxes. I use Microsoft 365 for my main eCommerce site.
How To Configure A Basic Email Account
Were using 1& 1s standard mail hosting for this walkthrough, although configuration steps are similar with other accounts, too. When you log in to your account, you need to click the selection to create an email account. Youll have a choice between Basic and Business, so select Basic. Youll first need to enter a name for the email account and then use the drop-drown menu to select the domain name you want it associated with, such as . Next, just fill out the details and enter a password. You can also choose to enable anti-spam and anti-virus to keep your inbox clutter-free, and if the account can be upgraded to a Business account. You may want to leave this option selected so that you can take advantage of the additional Business features at a later date.
Setting up a desktop client, such as Windows Live Mail is straight forward and easy. You just need to enter a new standard mail account and use the information in the table below. Note that some email clients let you add the account, but only let you adjust the required port number afterwards, so dont worry if you initially get an error. Your email address and password are required for authentication.
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Connect Your Domain To Office 365
After you have set up Microsoft 365 and moved your data from G Suite, you can connect your domain to Microsoft 365.
Sign in to Microsoft 365, and under Apps, choose Admin.
In the admin center, choose Go to setup.
On the Connect your domain page, select Iâll manage my own DNS records.
If you donât have a website or other DNS records that you want to keep, you can choose Set up my online services for me instead.
On the Choose your online services page, select the check boxes for the online services you want to set up, and then choose Next.
On the Add DNS Records page, you can see your DNS hosting provider and all the DNS records you will need to update. Click the step-by-step instructions link.
Click Add an MX record to route email in the article to add the MX records.
After you have added all of the DNS records, return to Microsoft 365 and choose Verify.
On the Youâve reached the end of setup page, you can rate your experience or enter feedback.
Now that you have set everything up and moved your data to Microsoft 365, itâs time to connect your domain.
Sign in to Microsoft 365 and select Admin.
In the admin center, select Go to setup.
On the Connect your domain page, select Iâll manage my own DNS records. We do this because we have a website that also relies on the DNS records, and we want to keep the website up. If you donât have a website or other DNS records you want to keep, choose Set up my online services for me. Select Next.
Create A Free Gmail Account
Once youve signed up for your own domain name and web hosting, youll need to create a free Gmail account if you dont currently have one.
While Google requires you to provide your First and Last Name, many people choose to enter their business name for these fields. In the example below, instead of using my name, I could have simply entered Visual Oak.
In addition to your name, youll need to select a Username and Password. Your Username will also be your Google-branded email address, so spend some time selecting the one that closest resembles your business name.
Unfortunately, since Gmail is so popular, your first choice may not be available. In that situation, you may want to consider adding something related to the city or state you operate in after your first choice. For example, if wasnt available, I could try , which includes the zip code of my neighborhood.
Once youve created your Google Account, its time to log in to Gmail for the first time and configure it to use your own domain name!
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Questions To Ask About Your Email Hosting
For most small businesses, a basic email hosting package that comes with a website builder, or standalone email hosting is sufficient. But, it pays to understand a bit about what to look out for:
- How much email will you send? Remember that each email sent via your domain has to go through your email server. This means it needs resources, and these may be limited in low cost packages.
- What size attachments will you need? Some email accounts will not allow large emails, so if clients and colleagues need to send reports and documents containing images and video, you will need to ensure that your mail server won’t simply reject large mails.
- How often will you access email accounts? As people send you emails, so they build up on the mail server. The longer you are away, the more storage they use up. Eventually, you might reach the limits of the account, and new emails will be rejected.
- Do you need Webmail, or will you use an email client? Are you planning on using something like Microsoft Outlook or Thunderbird, to receive emails on your PC, or do you need a Webmail interface to access them online? Not all email hosting services provide decent online email interfaces.
How To Make A Professional Email Address When Your Name Is Taken
We covered a lot of templates and alternatives you could use to come up with an email address. But most of them rely on you being able to get either your name or your company name on a .com or other highly trusted domain.
If all variations of your full name and initials, as well as your company name, are taken, dont give up hope.
The best approach is to combine your company name or name with your location.
Not only will this make it easy for people to find you online, but indirectly it will also help your website with SEO for local searches and . Theres a reason why so many businesses are called Your Town + Plumber and other variations, even in 2021.
If your company isnt based in a location, and youre not going to be staying in your current town for a long time, then you have to get a little bit creative.
You could start by mixing and matching initials and your names, or add your name or initials to your company name, and see how those sound to you.
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Decide On Web & Email Hosting Facilities
As mentioned, a domain by itself is just an address – it doesn’t do anything. You need to have a mail server with a file system that is linked to that domain via DNS in order for people to be able to send and receive emails via that domain.
This is where the waters can get a bit muddy because there are thousands upon thousands of different options – all offering slightly different services at different rates and costs.
There are two primary classes you will have to consider:
Essentially, standalone email hosting will give you email facilities that allow you to set up a bunch of email addresses on your company domain . Standalone email hosting is generally cheaper than Web hosting, and of course you don’t have to worry about creating a website along with it.
Any number of standalone email hosting services are available – the article mentioned above has recommendations. However, I think that focusing only on email hosting is a mistake .
If your business survives and grows you will need a website at some stage. And, with the advent of beautiful, easy-to-use, hosted website builders, the difference in monthly cost is virtually negligible.
The leading website builder on the market today is Weebly, and you can learn how to get started for free in minutes by checking out how to build a website for free with Weebly.
Bluehost Cpanel Email Settings
Lets go back to cPanel and find your email settings.
- Under Domain, choose the specific domain where you would like to create an email account.
- In the Username text box, type the user you would like to use.
- In the Password text box, type the password you would like for this email account.
- The Password StrengthMeter will tell if the password you have entered is strong enough. We highly recommend you use a strong password.
- The Mailbox quota text box is used to specify the amount of your overall hosting storage allocated for that specific email account. The default that should be listed is 500 MB. You can increase or decrease this number as you desire, depending on the hosting package that you currently have.
- Once the User, Password, and Quota are all accurate, click the Create button.
Youll need to have these settings in front of you to be able to configure Gmail to send and receive emails
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Access Your Custom Email Mailbox
Bluehost will take you back to your email account panel page after your new email address is created.
Click on the Check Email button.
Next, simply click on Open to access the mailbox of your new custom email domain.
Heres what our new email address at a custom domain looks like:
You can also connect the email address you just created with desktop mail clients like Microsoft Outlook. All you need to do is enter your email address and password during Outlook configuration.
You should then be able to access your new custom email account from Outlook.
And thats it! You now know how to create your own email domain for free using a Bluehost hosting account.
How To Use Your Professional Email Address On Mobile Devices
Since youve set up your email address through Google Workspace, accessing it on your mobile phone is very simple.
Using the Official Gmail App
If you are already using it with another address, youd need to add your new professional email address to it.
To do so, open your Gmail App on your phone.
On Android devices, press the hamburger icon to expand the menu, scroll to the bottom, and click Settings.
From here, all you need to do is click the Add account link.
Next, click the Google button to open the Google Account login page.
You may have to enter your smartphones pin code before being able to continue.
Once you see the Set up email page, log in with your Google Workspace account.
If youre using an iPhone, the steps are pretty similar. Tap on your thumbnail in the top-right corner of the Gmail app
This will bring up a new window where youll need to choose the Add another account option on:
You should now have the possibility to add your freshly-created professional email address, simply pick Google as your preferred option here:
What if you dont want to use the Gmail app, but rather the standard mail app on your devices? Well, heres how to add your professional email address to it.
Using the Standard Android Email App
Using the Mail App on iOS Devices
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Set Up A Google Account
Currently, Gmail is one of the best and most reliable email clients on the internet. Its completely free, performs without issues, and you get 15 GB of email storage as well as a personal Drive folder.
On top of that, you can be logged into multiple Google accounts at once. This means that you can use both your personal Gmail and your business account at the same time.
However, this can lead to mistakes when sending or responding to emails, so you should always pay attention not to send a private message to a client.
If you dont have a Gmail, follow these instructions to create one:
When youre account is set, you can move on to forward all your messages to it.
Why Is It Important To Create A Professional Email Address
Chances are incredibly high that you will email potential and existing clients regularly. Its often the first stage of networking and building a relationship online.
That makes your email address a crucial part of your brand, one that you should protect and improve as much as possible.
As a freelancer or business owner, you cant afford the first impression an email address like gives off.
First off, its hard to correctly judge who the email is from, at a glance. Second, even with a more serious email like , your email recipients have no easy way of confirming your identity.
Anybody can create a Gmail or Outlook address with any name. How can a potential client confirm that you are who you say you are unless your email address backs you up?
An unwillingness to invest in a professional email address indicates that youre not very serious about your business. Thats why you want an email address like or e.com.
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