Get A Domain & Hosting Solution
To make a custom, branded email address to use for work, you need a business domain name . Registering a domain is simple and can be done in just a few steps, and you can get one from a variety of sources. Its also affordable, with options starting from $1 per month.
Heres a quick overview of the best places to get a domain for email hosting based on different use cases:
How To Use Gmail With Your Own Domain Name
Want to use Gmail with your own domain name? Gmail is super convenient in so many ways, but it doesnt look very professional to use an @gmail.com address for serious applications.
So can you use Gmail with your own domain name? And if so, can you do it for free? The answers to those questions are yes and yes. And in this post, youll learn how to do it.
You can either use a nifty workaround to access your custom email domain from your existing free Gmail account. Or, you can pay for Googles business tools service, called Workspace. Heres a breakdown of the two methods:
How To Make Your Own Email Address With Your Own Domain Name And Gmail
Heres a step-by-step guide on how you can step up your custom email with different web hosting services:
You can now promote your new custom email address on your website and other social media accounts. To generate a high level of conversions, use your new custom email address for email retargeting purposes.
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What To Do Next
Many small business owners are surprised to find out that with all the tools and venues you can use for marketing, email marketing is still the Big Kahuna. Here are a few stats to convince you to learn how to use a custom domain name for email so you can use it for email promotions:
- For every $1 spent, email marketing generates $36 in ROI.
- 72% of customers prefer email as their main channel for business communication.
The fact is that promotional emails are one of the most economical ways for any business to connect with customers. To be effective in those efforts, you need to have a professional email address.
Thats why musicians use email marketing software to share their performance schedule with fans, nonprofits use it to get donations, and photographers use it to promote their portrait services. It just works across all industries.
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S To Create A Free Email Address With A Domain Name:
Now, we start building our own free email address with our own domain name. Lets see how to create a free email account with your domain name in an easy and simple method.
Congratulations you have understood how to create a free email address with a domain name.
Now you have a question, where to log in to this email address to see all your inboxes for new incoming emails.
To see emails you got from others who send you, you must log in to this new free email which youve created with your domain name free from your web hostings email service portal.
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How To Get A Professional Email Address With Your Domain
You can easily get a professional email address with your domain by simply registering your preferred domain name at one of the domain name registrars.
You can do that in 2 minutes using a service like Namecheap which is my preferred domain name registrar .
The above procedure is great if you simply need a domain name for registering a professional email address.
But, in case you want to set up your own website you should register your domain from a hosting company like Bluehost.
They offer you a free domain for lifetime and space for hosting your website. or read the step by step guide to create your money-making blog.
Another advantage of having a professional email address through your domain is you dont have to be resourceful about searching creative email names, you can choose any email address you desire with your domain.
What Is Domain Name Hosting
When you buy a domain name, you are purchasing the right to use that name exclusively for a certain predetermined length of time. On the back end, your domain name host will register that domain name using the Domain Name System , so that you can use it for websites, email, or other domain services.
Domain name hosts usually offer more than just domain name registration services. Many of them will offer hosting for websites as well as domain names. They will also provide data storage services and security features to protect your domain name from theft.
The most common way to use your domain name is for a website, but many hosts also allow you to use it for one or multiple email addresses, or to forward users to another domain.
Domain name hosts typically offer technical support, since you might need their help to set up security features for your site, connect a website builder, or do some other technical task.
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Use A Standard Email Address Format
You may also consider creating a standard format for the email addresses in the organization for which you work. This can help customers identify messages from employees and create a sense of unity for the companys communication. For example, you might use each employees first and last names separated by a period as their email address.
Adding A Mailbox To The Email Client
Once youve got all the incoming and outgoing mail server details, add them to your email client. Heres how the process will look like in Thunderbird and Mac Mail.
Thunderbird
Access the Mozilla Thunderbird client or the program if you havent already. Start by clicking on the Email button.
Enter your full name, current email address, password and click Continue.
Thunderbird will determine your account settings based on your domain name.
If the system cannot find your account settings, click on the Manual Configuration to edit your server names and enter the IMAP/POP3 ports that were located earlier. Then, click on the Done button.
Thats it you can now send emails and manage everything directly from your Mozilla Thunderbird client.
Mac Mail
Note that Mac Mail or Apple Mailis only available on Mac OS 10.0 or later. With that in mind, access your Mac Mail client and navigate to Mail -> Add Account. Then, click on Other Mail Account.
A pop-up screen will appear, select your email account provider, and click Continue.
Fill in the necessary details, such as your name, email address, and password. After that, click Sign In.
Mac Mail will attempt to connect with your email server automatically. If the system fails to do so, an error message Unable to verify account name or password will appear.
However, dont worry you can manually enter the incoming/outgoing mail server values and ports. Once finished, click the blue Sign In button to finalize the setup.
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What Is An Email Domain Name
Most businesses and professionals use a custom domain name that represents their brand and matches their official website. For example, if your website is example.com, you can create an email address in this format: .
It is a standard practice to use an email address with your own custom email domain name for professional purposes. This helps with brand recognition and it also serves as a sign of authenticity so your email recipients always know that youre an official sender associated with your brand name .
Connect To Your Provider & Create Your Email Address
Once youve settled on a format, create your customized email address within your chosen email hosting solution. How you connect your domain to your email host depends on where you registered your domain name. If you registered a domain name through , for example, youll simply follow the remaining prompts, and the work is done for you.
On the other hand, if you registered your domain through a website or email hosting plan , a site builder like Wix or Squarespace, or another third-party service, you may need to take additional steps. Most business email providers have detailed instructions available to help you connect your domain and email accounts, if not live support to assist you.
If you got your domain as part of a web hosting plan, navigate to your web hosting providers instructions on how to set up your new business email address. For most, you will see an option labeled Email from within your account dashboard. Follow the prompts to set up your custom email account.
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How To Sign Up For An Email Hosting Service
Chances are that your domain provider will also offer email hosting services, but you do have the option to connect your domain elsewhere. Make sure that whoever you choose offers fair pricing, strong security and plenty of storage. Your email host will handle the backend for your email address, meaning that it will communicate with the rest of the Internet to send and receive your emails, as well as store your incoming emails and files.
You have two options available when creating custom email addresses: forwards and mailboxes. The forward option will forward any incoming emails that are sent to your custom address to another specified email address you own, but will not let you send emails from your custom address. A mailbox, on the other hand, will let you send and receive emails from your domain email address.
Which Provider To Choose
When choosing a custom domain provider, opt for one that has a range of global domains available in its system . This is especially important if youre targeting customers in a specific region, as having a customized domain will increase your chances of showing up on the first search engine results page .
Even if youre not targeting customers in a specific region, its always a good idea to trust a domain provider that has that option available. You might decide to grow your business in the future and expand, so having a provider with global domain options is super convenient.
We like to think were a great example of a provider with a wide range of global domains that can be used to target communities all over the world. From African and Middle Eastern domains to American domains, theres something to suit every business.
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What Are The Features Of A Custom Domain Email
Though it will all depend on your domain registrar, most custom domain emails come with built-in email services like web hosting. You might also be able to use the registrar as your primary mailbox provider with a select mailbox feature, though this is usually optional.
You could double up your domain registrar as your email provider, but its not usually a great idea. This is because youll only ever be able to view your email from within a control panel. This means you wont be able to read your mail on mobile devices or have your own private inbox, which is obviously a problem.
Most domain registrars, including us, recommend you use a third-party platform as your email provider. Google Apps is one of the most popular third-party services used, so it might be worth checking that out.
If were looking at the internal makeup of a custom domain email, youll find that it includes a root domain , the actual domain , and a few subdomains .
Even if a customer were to type up the subdomain into a search bar, most browsers will automatically redirect them to the actual domain. If youre managing this process yourself, youll need to connect your root domain to your www domain. You can easily do this by creating an HTTP record via your DNS records. It may sound complicated, but it should never be something you have to handle yourself.
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Provides Your Business With An Extra Layer Of Security
Youll already be taking steps, like ensuring youve got an SSL certificate, to enhance the security of your website, and choosing a custom domain email can add an extra layer of protection.
Public email addresses are always a little more susceptible to security breaches and cyberattacks. Pairing up a registered provider and a custom domain is a great investment.
The chances of getting hacked or having your data leaked are much lower with a custom domain email than a public one. This is because all providers integrate their domains with high levels of encryption and security, making it difficult for outsiders to break in. Your company data and information is important dont let it get into the wrong hands.
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Choose A Hosting Plan And Sign Up For Bluehost
As we discussed earlier, all Bluehost hosting plans come with free custom email domains. So to start with, head over to Bluehost and click on the Get Started Now button.
On the next screen, youll see details of the available Bluehost plans. All of these plans will let you create an email domain for free, but you should consider all the other features to make the best pick for your needs.
Click on the Select button under your desired plan to continue.
Next, well be creating your new domain name.
Some Important Notes About This Method
While the Gmail part of this method is 100% free, there are some caveats to this method in that youll need to already have email hosting to make it work. Typically, you would get this through your web host if you have a website.
For example, if you host your website with Bluehost, Bluehost also helps you create your own custom email address as part of its service .
If you dont own a domain, heres a quick tool you can use to find out if the domain name youre interested in is available:
Once you set up your email address with Bluehost, the method in this tutorial would let you use Gmail to send/receive those emails at no extra cost. Unfortunately, already having this email hosting is a basic requirement for the free method.
For both creating your website and setting up the custom email account to use with Gmail, we recommend Bluehost. Plans start at just $2.75 per month and that includes hosting your website, hosting your email account, plus a free domain name.
If you dont need a website, another option would be to purchase email hosting through your domain registrar. For example, if you registered your domain through Namecheap, Namecheap sells a cheap email hosting service starting at just $0.79 $0.46 per month.
For the rest of this tutorial, well use Bluehost for our example screenshots. However, the same basic principles will apply to any host the interface will just be a little different.
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Connect To Your Outlookcom Account In Outlook
Youre done with the web configuring part and now it is time to get everything into Outlook. This is an easy process by using Auto Account Setup.
- File-> Add Account
Depending on your version of Outlook, youll get one of the dialogs below.
When you get this screen, fill out your email address and press the Connect button. When youve already stored your credentials for this account in Windows, the account will be added directly. If not, youll get prompted for your password. When you have Two-Step Verification enabled for your Outlook.com or Microsoft Account, then youll also be prompted for additional confirmation such as by entering a code obtained via an SMS text message or the Authenticator app.
When you get the dialog shown above, fill out your name, email address and password. When you have Two-Step Verification enabled for your Outlook.com or Microsoft Account, then youll have to use a special App Password instead of your regular password.
Create The Domain Name Email Address
Now all the emails sent to will be sent to your personal email address.
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