Which Is Better: Google Workspace Or Microsoft 365
Google Workspace and Microsoft 365 are both leading productivity suites that include everything from word processors and cloud storage to business email hosting. They are very similar in terms of pricing and tools. However, Google Workspace tends to be better for those who prefer modern, user-friendly platforms, whereas Microsoft 365 is more popular among those familiar with it and want to stick with what they know. Get the full breakdown of .
Why Do You Need A Business Email
Since emails are the third most influential source of information in business, using a custom email account is a must for any company or brand.
People who see a business email address will immediately notice the name of your brand or business with every email you send. Its an opportunity to promote your brand and boost customer trust, and it looks professional, too.
On the other hand, if your email address doesnt have your business name on it, your emails are more likely to be marked as spam. If youre not using a professional email address, your email marketing efforts may be wasted.
Fortunately, there are ways to create a free business email address or get one at a minimal cost. Setting up business email addresses is also easy because it requires little technical knowledge.
Connect Zoho Mail Or Google Workspace Email Hosting To Your Domain
The process for connecting an email hosting service varies by provider, but generally consists of the following steps:
For more information about connecting email hosting to your Shopify-managed domain, refer to the help documentation for your third-party email hosting service:
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How To Get An Email Address On Your Custom Domain Name
You probably have Gmail or some other free email account already. While that email is perfectly fine, it might not look very good when used for any sort of professional purpose.
Were going to show you two ways to do that:
- Option A). Involves handling everything within your user panel at Bluehost one of the leading web hosting firms on the web, famous for its low prices and good beginner-friendly approach.
- Option B). Involves connecting your domain name to Gmail as in, yes, you will be interacting with your email through a Gmail-like panel, but youll be doing so in a way that lets you use your custom domain email instead of a standard address @gmail.com.
Something we need to admit right up front is that path is much more beginner-friendly. Wed give it 5/5 on the ease of use scale. Path is a moderate 3/5.
Option A) Create Email Accounts for Your Domain Name with Web Hosting Provider
Many top web hosting companies offer free email accounts for their customers. Bluehost, Hostgator, Dreamhost just to name a few.
In this example, well show you steps to create email accounts for your domain name with Bluehost:
First, log in to your Bluehost panel and then go into the Advanced tab from the main sidebar.
From there scroll down to the Email section and click on Email Accounts.
From there click on the Create button.
Heres how to fill that out:
Once you have the fields filled in, click on Create again.
Option B) Create Email Accounts for Your Domain Name with Gmail
How Can I Buy A Domain Name Permanently
You can buy the domain name permanently for your website. The domain name registration is done every year. Moreover, you can also pre-pay for the many years for your domain registration so that you will have the guarantee that your website will work well for the next ten years or more.
No one can buy the domain name for a lifetime. You can hold the guarantee for many years and renew the plan by paying its annual price. Every domain providing services has different policies. If you get the domain name with a web hosting plan, it is according to yearly or monthly plans.
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Why Should I Use A Domain Email Address Instead Of Gmail
Customers expect your business to have a domain name and a website. An email address like tells people youre serious about your business.
Free email services, such as Gmail and Yahoo, are great for personal use, but when you use a free email account for business purposes, people will start to doubt your professionalism and credibility.
For example, say you are in the process of planning a business trip and you received an email from a travel agent asking if they could help you book your hotel, conferences and maybe a couple day excursions. You look at their email address and its a Gmail address. For many people, that may be the first clue that something is wrong and they would start to question the trustworthiness of the travel agency.
Why doesnt this travel agency have its own domain email address? Does it have a website? Is this business legitimate or did I just get spammed? These are some of the questions that you might start to have.
Would you take someone with a Hotmail.com email address seriously? We mean no disrespect here, but there are prejudices about the domain that your email address uses.
does look a lot better than or .
What Is The Best Email Plan For Business
We recommend our Professional plan, providing you with plenty of storage space, unlimited email addresses and support from our team 7 days a week.
Ready for even more space & features? Microsoft 365 is the one for you to discuss exactly which plan fits you perfectly call the Sales Team on 0345 363 3634.
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Set Up Your Email Address With Google Workspace
To experience professional email and get your free trial started, visit your Square Online Overview page. If you enjoy your trial, extend to the full version for $70/year .
Learn more details about initial setup below.
If your domain is hosted by a third party, be sure to add the record with your domain host instead.
What Is The Best Professional Email Hosting Option
Okay, so youve decided on a custom email domain. But what is the best option to host and handle your emails?
You have several different options, from using the options included with your hosting provider to opting for a premium solution like , which is what we use here at Kinsta.
Our entire team gets trustworthy, branded email addresses, but they also get to keep the familiar UX of Gmail for their business communication.
And thats the tip of the iceberg.
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Zoho Mail Business Email Account
Zoho Mail is a popular email service provider that offers both free and paid plans. The Forever Free plan offers email hosting for one domain with up to five users and includes 5GB of storage per inbox. Its a good choice for a small team that only exchanges text and small files.
In contrast to setting up business emails through hosting providers, external email hosting providers like Zoho Mail dont require you to purchase a hosting plan. However, you still need to have access to a domain.
Follow these steps to set up a business email address using the Zoho Mail Forever Free Plan:
Do It Through Your Web Hosting Service
Level of difficulty: Easy
- Domain name
- Web hosting that comes with email services
Cost: Free
The easiest way to get an email address ending in your domain name is to do it through your web hosting service. For most popular web hosts, when you purchase hosting, theyll also give you access to something called a cPanel, where you can create email inboxes ending in your domain name.
Two big caveats here:
#1 This isnt ideal because, unlike with Gmail or G Suite, every time you want to check your email, youre going to have to log into your web hosting cPanel to do so.
Note: There IS a way around this by forwarding your email from your web host to your Gmail inbox, but this also isnt ideal. One, there will always be a delay of about one hour. And two, your email is more likely to be marked as spam .
Examples of web hosting services that come with email services:
- Bluehost
Note: WP Engine, which I use, does NOT come with email services.
Pros:
Con:
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Best Free Business Email Accounts
Most business owners have at one point or another wondered whats the best free business email. The truth is that free business email services are not made equal. Ideally, you want your free business email service to have a powerful spam filter, be easy to use, offer plenty of storage space, integrate with other business tools, and be extremely reliable.
Thats a pretty big ask even if you have money to spend on a paid business email accountlet alone a free one. To help you find the best email for small business free of charge, weve put together a list of the top 10 best free business email accounts. All you have to do is pick the one you like the most and register.
Get rid of email clutter and simplify email management with Clean Email.
Keep Your Domain Name Short Pronounceable And Ownable
If you already have a business name, try to claim it as your domain. This will make it easier for people to make the connection between your business and your site. No matter what name you choose, it should be easy to type and spell.
Be sure to:
- Keep it 15 characters or less
- Avoid slang
- Never include hyphens or numbers
Above all, your domain name should sound like a company name.
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How To Register A Domain With Domaincom
Domain.com is one of the reputable platforms for getting the domain name without website hosting. We already recommend that beginners register their domain before someone can register their idea. So domain.com is a reputable platform.
If you want to register the domain name without creating your website, domain.com makes the process easy.
Many beginners don’t know about domain.com, so it’s essential to know about it before moving forward.
Register Your Domain Name
Choose a reliable domain registrar like or Namecheap. Search for an available .com, .co, or other popular domain with a combination of your full name, or your company name.
Stay away from untrusted or cheezy domains like .biz and others. After youve chosen your domain name, proceed to checkout, and you will have become the proud owner of a new domain name.
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How To Send Emails In Gmail
Refer to the cPanel email settings you made a note of before
4. Enter the outgoing SMTP Server
5. Enter your full email address as the Username
6. Enter Password for your email account
7. Choose Secured connection using SSL. Make sure the port is changed to 465
8. Click Add Account
9. Verify your email address
10. Because we setup email forwarding before, a confirmation email will be sent to your Gmail
11. Click the confirmation link in the email or copy/paste the PIN
12. All done! You can now send and receive emails using Gmail
Get Down To Business With Free Professional Email From Mailcom
In business, the last thing you want to do is take your eye off the prize to worry about small thingslike email. Most free business email accounts cut corners and because of that, they fail to deliver the goods. At mail.com, weve designed our platform around your needs to create an email service that outperforms other work email addresses and puts you on the fast track to success. Complete with powerful tools, features and mobile apps weve revolutionized email from the ground up. This includes cutting-edge email security that protects your business correspondence and documents, safeguards your privacy, and keeps spam out of your inbox.
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Frequently Asked Questions About Creating Your Own Email With Gmail + Any Domain Name
Is Google Workspace Worth Paying For?
You certainly dont need to pay for Google Workspace when you start out because all the tools you will need are provided for free. Eventually, however, you may want to upgrade to Google Workspace. One of the major advantages of Google Workspace is that it works well with teams for example, administering your team with a collection of personal Gmail installs would be a nightmare. Google Workspace makes this easy.
Google Workspace offers several other advantages such as 24/7 technical support, integrated team calendars, additional storage, video conferencing, and more. As your business grows, you should consider upgrading to G Suite. The entry-level plan starts at $6 per person, per month.
One possible downside of using Google Workspace is that the global setup can be a bit intimidating with things like MX records. However, Google provides you with step-by-step instructions that are specific to your installation so this shouldnt be a problem. And you can use the provided technical support if necessary.
Is Gmail for Business Free?
How to Make an Email Address for a Custom Domain?
What Are the Drawbacks of Using POP3 or IMAP Email?
Can I Use Gmail with my Own Domain for Free?