Legit Ways To Get A Free Business Email Address In 2022
REVIEWED BY:Elizabeth Kraus
Elizabeth Kraus has more than a decade of first-hand experience building and growing a boutique digital marketing agency and double that in small and mid-size business marketing management. She provides expert answers to questions related to branding, content marketing, web development, email, social media, and SEO.
Roberta is a staff writer for Fit Small Business. With more than 5 years of experience in the writing industry, she now focuses on creating content about business websites for the Sales and group.
This article is part of a larger series on Business Email.
Every business owner needs a credible email address for professional use, and small businesses and startups often need it to be as cheap as possible. To help, we rounded up nine legitimate ways to get a free business email address. Some are completely free, while others include free email accounts with other products your business uses or needs, such as office software and web hosting.
Connect Your Email To Your Marketing Automation Software
Finally, you’ll want to make sure that your marketing automation platform has access to your email.
To do this with HubSpot, you can follow these instructions.
Usually, this process will include going to your settings and looking for a “Domains” or “Email Sending” button.
Once you’ve found this in your automation software, it should walk you through the process of connecting your email.
Now that you know how to set up your business email, let’s review some ideas and examples to help you choose your naming conventions.
Email Addresses: Creating Your Own Email With Gmail + Any Domain Name
Follow our step-by-step guide on how to create an email address using your own domain name, and learn how you can send and receive emails using Google Gmail.
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Your business image is important. Its your companys brand. Everything from your business website to the email address you use is a reflection of your brand. The better your brand looks, the better the relationship youll have with past, present and future customers.
One mistake many first-time entrepreneurs make is using a personal email address. Its hard for customers and clients to take a business seriously if it sends an email from an address like or
You dont need to use these unprofessional email addresses. You can create an email address using your custom domain like and connect it directly to your Gmail account. This means youll get all the convenience of the Gmail platform, but with your business name in the email address instead of Gmail.com.
Heres how you can send and receive emails using Gmail so that your customers will see the emails as coming from your own domain name.
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Access Your Email Account
Commonly, email providers give a direct link to log into your mailbox or it can be done via your general account.
Private Email users can access the email account through this link – or set it up with any email client they are already familiar with. The credentials will still be the ones you set during the mailbox creation.
Create A Buzz With Your Personalized Business Email Address
Having an email address that identifies who you are and what you do is the best way to stay ahead of the pack. Nothing says you mean business like a personalized domain name. Thats why at mail.com, we offer our customers over 200 domain names to choose from. Our domains cover a wide range of professions, from accountant.com to teachers.org. Or you can select a domain name like cyberservices.com or qualityservice.com to express what makes your small business special. And with your mail.com account, you are not just limited to one office email id. Manage and create up to 10 email addresses in a single work email inbox.
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What Is Business Email Address
Business email addresses use the domain name of your company instead of a generic yahoo account or Gmail account, for example, abc@guru99.com.
Most owners, while commencing their business use free email accounts with no custom domain name, which does not look professional. For example: Harry.smith@gmail.com or Harry.s@yahoo.com.
Since anyone can create these types of email accounts, it becomes difficult for other small businesses and customers to trust such email addresses as legitimate mail accounts.
What Is The Difference Between Gmail And Google Workspace
Here is the difference between Gmail and :
| Gmail | |
|---|---|
| It is designed for personal use. | It is designed for business. |
| Gmail access right is owned by a user who has the password. | Google Workspace access right is owned by a business administrator. |
| You need user permission when requesting for individual resources. | It has default rights. |
| Loss of access to services and data requires rebuild. | The data can be easily saved and transferred, the service can be continued to be accessed. |
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Whats The Difference Between A Free Google Email Account And A Google Workspace Account
Google Workspace is designed for businesses and includes a number of business-grade services not included with Googles free consumer apps. These services include a custom business email address, extra cloud storage across Gmail and Drive, additional security options like two-step authentication and SSO, administrative controls for user accounts and more.
How To Make A Professional Email Address When Your Name Is Taken
We covered a lot of templates and alternatives you could use to come up with an email address. But most of them rely on you being able to get either your name or your company name on a .com or other highly trusted domain.
If all variations of your full name and initials, as well as your company name, are taken, dont give up hope.
The best approach is to combine your company name or name with your location.
Not only will this make it easy for people to find you online, but indirectly it will also help your website with SEO for local searches and . Theres a reason why so many businesses are called Your Town + Plumber and other variations, even in 2022.
If your company isnt based in a location, and youre not going to be staying in your current town for a long time, then you have to get a little bit creative.
You could start by mixing and matching initials and your names, or add your name or initials to your company name, and see how those sound to you.
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Get Down To Business With Free Professional Email From Mailcom
In business, the last thing you want to do is take your eye off the prize to worry about small thingslike email. Most free business email accounts cut corners and because of that, they fail to deliver the goods. At mail.com, weve designed our platform around your needs to create an email service that outperforms other work email addresses and puts you on the fast track to success. Complete with powerful tools, features and mobile apps weve revolutionized email from the ground up. This includes cutting-edge email security that protects your business correspondence and documents, safeguards your privacy, and keeps spam out of your inbox.
Forever Free Plan From Zoho Mail
If you already have a domain website address for your business, you can get up to five free email addresses from Zoho Mail.
The Forever Free plan on Zoho Mail stores up to 5 GB per user, and the file size attachment limit is 25 MB. This is a great place to start building your small business with a small team, but you wont be able to use IMAP/POP syncing or the entire library of mobile applications on the free plan. The good news is that if you decide to migrate to a paid plan as your business grows, youll easily be able to do so.
If you still need a domain, you can easily buy one directly from a domain name registrar, such as Domain.com or NameCheap for under $10. Learn more about the best domain registrars.
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Benefits Of A Business Email Address
In addition to increasing the legitimacy and professionalism of your company, a business email address has logistical benefits for your internal operations. Every email host offers different features, and which host you choose depends on the needs of your business, along with your personal preference.
The different benefits vary depending on which business email host you use, but in general, you can expect:
What Do I Do If My Email Name Is Taken
With more than 200 domain names to combine with your user name, the odds are good that you can create a unique and memorable email address. If you want to create an email id based on your name and it is not available, you could check to see if you can register it in combination with a different domain name. Or you could try changing the order of first and last name or adding an initial, for example smith.john, j.smith, or john.w.smith.
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How Can I Get A Free Business Email Without A Domain
If you dont want to purchase a custom domain to use for email, we recommend Outlook. You can create a free email address for your business that leverages the credibility of the Microsoft reputation with an Outlook extension, such as businessname@outlook.com. Then, when youre ready, purchase a domain and set up a Microsoft business email to build your brands presence and reputation.
Add Forwarders To The Client
Email forwarders transfer all your emails from the @yourbusinessdomain into your @gmail mailbox. Heres how to enable them:
Now all the emails that you receive on your business email will go to your Gmail mailbox.
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Set Up An Email Signature
The last step to creating a professional business email is setting up your email signature. A good email signature will include a polite signoff , your name, a link to your website, and the best contact information for reaching you.
Setting up an email signature ensures this information will all show up at the bottom of every email you send, making it easy for customers and business contacts to find it when they need it.
Again, the specific details of this depend on the email client youre using, but the process is similar. In Mac Mail, theres a Signatures item on the main menu under Preferences. In Gmail, theres a Signatures section under Settings. And in Outlook/Office 365, you can choose Signature under the Message menu.
Can I Use My New Personalized Email Address To Sign In To Microsoft Services Like Outlookcom Or My Microsoft 365 Subscription
No. We strongly recommend against setting your personalized email address as your primary alias for signing in. Doing this can create problems with signing in or even sending and receiving email.
You can still set your personalized email address as your default “From” address:
Go to your Outlook.com Email alias settings.
Set the default Fromaddress from the drop down of address available.
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Next Learn More Ways To Use Your Free Business Email
Thats it! Youve now created a free business email address at your own business domain.
Do you want to do more with your new email account?
Next, we can show you how to easily get messages from your contact form to your business email address. Check out this article on the best free WordPress contact form plugins to learn more.
The Only Business Email Account You Need
Professional features for freelancers and small businesses
Choosing your ideal domain name and professional email address is just the first step! As part of the numerous webmail features offered by mail.com, by signing up you will get the productivity tools you need to run your business effectively. Our easy-to-use interface makes managing your communications intuitive and straightforward. Be even more productive in both your personal and professional life with our:
With 2 GB of free online storage, this tool is the ideal secure solution for managing and sharing your business files. Plus you have the option to upgrade to up to 110 GB.
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Godaddy Is The Best Option For Domain Names And Hosting Sites With Email Addresses
GoDaddy is a great choice if you want a domain name and a hosting site that comes with an email address. With Microsoft 365, you can set up spam filters and manage them to keep your inbox as free of junk mail as possible. If you want to add an email address to your domain name, you can typically do so separately or as part of the price of your domain name and hosting site, but that will not be included in the domain name or hosting site price. If you cant find an email address to which a domain name must be attached, GoDaddy can help you. Finally, if you want to send email notifications for your team or yourself, enter up to five email addresses that you want to send.
Creating Business Email Accounts Using Email Hosting
Nowadays, website and email hosting is often bundled together. Still, some businesses prefer dedicated premium email services.
Email hosting is a straightforward solution for businesses that want to use email exclusively or separate their email activities from their business website. Hostinger offers two types of email hosting powered by and Titan.
Google Workspace allows you to use Gmail, Googles powerful mail client, with a custom address. For $6.00/month per user, youll gain access to 30 GB of cloud storage, unlimited mail filters, and advanced security features. The plan also includes tools such as Google Meet, Docs, Slides, and more.
Titan Email Hosting, meanwhile, comes in two packages. The first one is Business Email, priced at $0.99/month per user. This plan includes 10 GB storage, advanced security features, an inbuilt calendar and contacts, and 50 email aliases.
The other plan is Enterprise Email and costs $2.49/month per user. In addition to all the features included with the Business Email plan, Enterprise Email offers 30 GB of storage and unlimited mail filters.
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Recap: Using Gmail To Create An Email With Your Domain
Build professional-looking email addresses with Gmail and your domain. We recommend BlueHost to help you easily set your Gmail and create an email with your domain.
Remember that by clicking the Email and Office on the side left navigation, you can easily find the right options to set up your custom email address.
The Advanced tab can bring you to the email settings that can help you connect your custom email address to your Gmail account and it allows you to appropriate your email settings to your business needs
You can also follow the steps above to connect this email address to a free Gmail account so you can both send and receive emails from Googles email solution.<
Setting Up Your New Google Workspace Email On A Mac
If you dont want to access the Gmail web app through your browser, you can easily add your new Google Workspace email address to the Mail app.
First, open up your Mail application. Then click the Mail option in the top menu to expand the main preferences.
Select the Add Account option, choose Google, and then click continue.
From that on, youll start the easy activation process.
If youd like, you can now even select which apps to sync with the account, not just Mail, but also your Calendar and Notes.
You can now send and receive emails from your new address from using the Mail app.
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Is A Free Email Domain Worth It
A free email domain can be worth it if it reflects your websites domain name. If you have to choose a random email ending, it will do little to distinguish your address from hotmail.com, yahoo.com, gmail.com or similar. Therefore, we recommend checking to see if your website hosting provider enables you to fully customize your domain and retain your company branding.
How To Configure A Basic Email Account
Were using 1& 1s standard mail hosting for this walkthrough, although configuration steps are similar with other accounts, too. When you log in to your account, you need to click the selection to create an email account. Youll have a choice between Basic and Business, so select Basic. Youll first need to enter a name for the email account and then use the drop-drown menu to select the domain name you want it associated with, such as . Next, just fill out the details and enter a password. You can also choose to enable anti-spam and anti-virus to keep your inbox clutter-free, and if the account can be upgraded to a Business account. You may want to leave this option selected so that you can take advantage of the additional Business features at a later date.
Setting up a desktop client, such as Windows Live Mail is straight forward and easy. You just need to enter a new standard mail account and use the information in the table below. Note that some email clients let you add the account, but only let you adjust the required port number afterwards, so dont worry if you initially get an error. Your email address and password are required for authentication.
| Incoming server |
|---|
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