Access Your New Email Account
Now you need to access your webmail to make sure you can send and receive emails.
You can pick any webmail application you like, just follow the instructions in the webmail section of your hosting provider.
This is also where you approve which devices you want to be able to access your email from.
This is a commonly-asked question when it comes to setting up a business email, and it has no definitive answer.
Some find Outlook harder to get to grips with, but say it offers more options to customise your email to your own needs. Gmail is generally considered to be the more streamlined experience for day-to-day use.
Create A Business Email Address With Bluehost
Bluehost offers free business email addresses at your own domain with any hosting package. And its packages are also super affordable.
Even better, Bluehost includes a free domain with all new signups, so you only need to pay for the hosting.
You can use the free domain for your email address right now, even if you dont have a website yet.
Step 1: Choose a Bluehost Plan
The first thing we need to do is choose a hosting plan for your new domain.
Head to Bluehost and click on the green Get Started Now button.
Bluehost has 4 hosting plans to choose from.
Heres a quick summary:
| Basic | |
|---|---|
| Unlimited | Unlimited |
You can see that the Basic plan is perfect for a starter website, or if you just need a few free business email accounts.
If you need unlimited email accounts, the Plus plan will suit you better. Heres a little more detail:
Of course, this is just a quick summary of the plans at Bluehost. Be sure to check the fine print before you choose a plan.
Ready to continue? Click Select under the plan you want.
Now for the fun part: register your free domain.
Step 2: Choose Your Free Domain
Now were going to choose the domain name that will appear on your free business email address.
The domain comes free with your hosting.
Just type your business name into the box to search for the domain name. You can also use letters, numbers, and hyphens.
Once youve chosen your domain, its time to move on and create your account. Just provide your billing information here and submit the form.
How To Manage A Google My Business Organization Account
An organization lets you manage your Google Business Profile. Each company is allowed to have only one organization in its business profile. An organization account is a type of Business Profile designed for third parties who are responsible for managing locations on behalf of business owners. Organization accounts can only manage a location after the location grants permission to the organization. Users within an organization account are responsible for managing locations. Before a user can be added to an organization, their account must not directly own or manage any locations or location groups.
Heres a summary of the different capabilities of each role:
| Capability |
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What Is A Website
A website is a set of internet pages that provide information or details about your business. You will use your DNS manager to map the IP address of your Webhosting provider to your domain. This ensures that whenever someone types www.yourdomain.com in the browser, the correct pages from the Webhost get displayed and the readers are able to access the relevant information from your website.
Professional Email Address Ideas
Below, we cover a comprehensive list of examples for your business email address. The style of the email address you should choose depends on the domain name youve registered for your business.
If you are using the company name for the domain name and your email address, you should mix and match it with your first name, last name, or initials. You can also single out your position in the company in the email address if you need the extra authority.
The most significant variable in your business email is the domain name you choose. If you want to be taken seriously as a business by other companies, the least you can do is register the right domain name.
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Is Creating A Business Email Free
Yes, you can create a business email for free if your business domain hosting service provides it as a free add-on to domain name hosting. Most services give business emails free with domain hosting, so be sure to ask your service provider. You will not need to have a fully functional website for it. Owning a domain name that is hosted on a remote server is sufficient.
Gmail Domain Setup: A How
Many first-time domain owners are unfamiliar with the ins and outs of domains and their integration with other services, such as Gmail.
For example, did you know that you can link your domain to your Gmail account so that your business can take full advantage of G Suite services? Boiled down, this means that you can connect a Gmail address to your domain name, and then access it from just about anywhere in the world.
Lets say that you have a domain called golfbropros.com and your name is Tom. With Domain.com you can easily create Tom@golfbropros.com as the email, and then have that linked directly to a Gmail account. If you dont already own a domain, you can find one and complete the purchase process with Domain.com in minutes. This way, you get to keep a professional looking email and have the power of the G Suite at your fingertips as well.
Now, getting started can be a little daunting but finding a domain name and linking it to a Gmail is easy with Domain.com. Lets discuss the steps to take to setup a Gmail and domain, plus everything you need to know about Gmail for business.
Domain.com makes it easy to add G Suite for Business to your domain name.
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Set Up Multiple Users
You can then repeat the above process to create more users using the same business email extension.
Once you upgrade to a paid plan, youll have pay for each additional user at the same rate as your plan. For example, if you opt for Google Workspaces Business Standard plan and have three users, youll pay ã24.84 per month.
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Create Domain Email On Hosting
Most providers support creating domain email and using email services included with Hosting. To create an email domain name you need to go to the Cpanel management page. Then scroll to the Email section and click on Email Accounts.
If you do not know where it is, please contact the technical department because each vendor has a different Cpanel management interface.
In the Email Accounts section, click the Add Email Account tab and fill in the email information to create. Here is an example of Lucid Gen.
Please note down the email password for later use.
Once created, you will see the email you just created in the Email Accounts tab. Now click on Access Webmail to try to access the Email mailbox.
The first time it will ask you which email interface you want to use. Please choose Roundcube as default because Hieu found this interface to be the easiest to use.
And now we have a basic Email domain. At this point, you can send and receive mail already, but you must use Hostings email management service in Cpanel.
You can change the language for ease of use by clicking the Settings button in the upper right corner. In the User Interface section, change the language from English to Vietnamese and save.
Okay! Its done. Now if you want to use Gmail to send and receive domain email, please see the two sections below.
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What Is The Best Professional Email Hosting Option
Okay, so youve decided on a custom email domain. But what is the best option to host and handle your emails?
You have several different options, from using the options included with your hosting provider to opting for a premium solution like , which is what we use here at Kinsta.
Our entire team gets trustworthy, branded email addresses, but they also get to keep the familiar UX of Gmail for their business communication.
And thats the tip of the iceberg.
How To Use A Domain You Already Own
Verify your existing domain name
If you have an existing domain, click on Yes, I have one I can use. Enter your domain name and click Next.
In the following step, you can verify and give Google access to your domain name. To do this, go to your domain name registrars admin console home page and enter the mail exchange records that Google Workspace provides into your DNS. Follow the prompts from the registrars admin console home page.
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Set Up Receiving Mail Of Domain Email With Gmail
Also in the Accounts and Import tabs, in the Check email from other accounts section, click Add account as shown below.
A window like before appears again, you still enter the email domain created and click Next.
The installation part will be a little different at the port of 995. Hieu recommends that you install as below. The first check is to connect securely over SSL. The second checkmark is so that the messages that Gmail receives will be labeled with a label so that you can easily distinguish which messages are from the email domain and the entire Gmail account in use.
After clicking Save Changes you may have to verify the email again with the Code sent to the email domain, see in the Email of Cpanel.
And this is the result, Gmail has automatically taken all mail of the email domain . There is a rolling sticker that helps you distinguish which messages are sent to your email domain.
Create A Google Workspace Account To Use Gmail For Business
Head to Google Workspace and start your free trial
Answer a few questions about your business
Finally, fill out your contact information to get Google Workspace free for 14 days
Go to the page and click on the Start Free Trial button. This will take you to a page asking for your business name, number of employees, and region or country where your business is based. Fill out this information and click Next. On the following page, add your name, email address, and business phone number. Then, click Next.
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How To Use Your Professional Email Address On Mobile Devices
Since youve set up your email address through Google Workspace, accessing it on your mobile phone is very simple.
Using the Official Gmail App
If you arent already using the Gmail App, which is available for both iOS and Android, download it and log in with your freshly-created Google Workspace credentials. Easy peasy.
If you are already using it with another address, youd need to add your new professional email address to it.
To do so, open your Gmail App on your phone.
On Android devices, press the hamburger icon to expand the menu, scroll to the bottom, and click Settings.
From here, all you need to do is click the Add account link.
Next, click the Google button to open the Google Account login page.
You may have to enter your smartphones pin code before being able to continue.
Once you see the Set up email page, log in with your Google Workspace account.
Thats it.
If youre using an iPhone, the steps are pretty similar. Tap on your thumbnail in the top-right corner of the Gmail app
This will bring up a new window where youll need to choose the Add another account option on:
You should now have the possibility to add your freshly-created professional email address, simply pick Google as your preferred option here:
What if you dont want to use the Gmail app, but rather the standard mail app on your devices? Well, heres how to add your professional email address to it.
Using the Standard Android Email App
Using the Mail App on iOS Devices
Congratulations Youve Set Up Your Own Domain To Work With Gmail
Youre all done with setup and you are ready to use Gmail with your domain. To make sure that everything is working correctly, create an email to send from your new account to another account that you own. Its better to troubleshoot any issues now before you start sharing your new email address with others.
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Why Is It Important To Create A Professional Email Address
Chances are incredibly high that you will email potential and existing clients regularly. Its often the first stage of networking and building a relationship online.
That makes your email address a crucial part of your brand, one that you should protect and improve as much as possible.
As a freelancer or business owner, you cant afford the first impression an email address like gives off.
First off, its hard to correctly judge who the email is from, at a glance. Second, even with a more serious email like , your email recipients have no easy way of confirming your identity.
Anybody can create a Gmail or Outlook address with any name. How can a potential client confirm that you are who you say you are unless your email address backs you up?
An unwillingness to invest in a professional email address indicates that youre not very serious about your business. Thats why you want an email address like or
Some Important Notes About This Method
While the Gmail part of this method is 100% free, there are some caveats to this method in that youll need to already have email hosting to make it work. Typically, you would get this through your web host if you have a website.
For example, if you host your website with Bluehost, Bluehost also helps you create your own custom email address as part of its service .
If you dont own a domain, heres a quick tool you can use to find out if the domain name youre interested in is available:
Once you set up your email address with Bluehost, the method in this tutorial would let you use Gmail to send/receive those emails at no extra cost. Unfortunately, already having this email hosting is a basic requirement for the free method.
For both creating your website and setting up the custom email account to use with Gmail, we recommend Bluehost. Plans start at just $2.75 per month and that includes hosting your website, hosting your email account, plus a free domain name.
If you dont need a website, another option would be to purchase email hosting through your domain registrar. For example, if you registered your domain through Namecheap, Namecheap sells a cheap email hosting service starting at just $0.79 $0.46 per month.
For the rest of this tutorial, well use Bluehost for our example screenshots. However, the same basic principles will apply to any host the interface will just be a little different.
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How To Use Gmail With Your Own Custom Domain Name For Free
In this first method, Ill show you how to set up Gmail with your custom email for free.
With this method, youll be able to link your custom domain name to a regular free Gmail account . Then, youll be able to send/receive emails using your custom domain from your regular Gmail account.
When you compose a new message, you can choose between your free @gmail.com address and your gmail custom domain. If you receive an email at your custom domain, Gmail will automatically respond using that email:
Heres How To Create A Custom Domain Email Address With Gmail:
If you have any questions about using Gmail with a custom domain, feel free to leave a question in the comments!
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What Is A Business Email Address
Business email addresses are those that use your company’s domain name, like patricia@yourcompany.com. Since they resonate with your business, your customers will be able to easily identify you. Thus having addresses like these help establish your identity and enhance credibility with your customers.
You will use your DNS Manager to map your domain with your email provider, using the MX records recommended by your email provider.
Set Up A New Email Address In Bluehost
These instructions will work for any web hosting service that uses the cPanel control panel.
1. Log into your Bluehost web hosting account. If you have a WordPress account, dont go into the WordPress administration.
2. Select Advanced in the left-hand menu to get to the cPanel control panel and scroll down to the Email section.
3. Click on Email Accounts. This will open the Email Account Management screen.
4. Click on the blue Create button. This will open the email setup screen. Give the account a name, create a password, and then press the Create button.
5. Back in the Email Account Manager screen, you will see your new email account listed. Click on Connect Devices on that line.
6. In the Set Up Mail Client screen, scroll down to the Mail Client Manual Settings. Record the information is the SSL/TLS box for use in Gmail.
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