Free Business Emails For Your Employees
Everyone at your company should have a professional email address that they can use to communicate and talk to customers with. After all, employees represent your brand and should only use a professional inbox when doing so.
As you are starting your business out, you may choose different naming conventions depending on how many employees you think you will have. You may also need to set up additional sub-domains so you can create different departments and their email addresses.
Here are some different employee email styles to choose from:
john@businessname.com
john@itgo.businessname.com
john@mail-businessname.com
You can use your employee email addresses for corporate communications, training, and procedural information as well. If employees use different email services to communicate with you, then it will not be traceable. You can track and storage messages in your email inbox using business email accounts.
Option A: Get A Free Domain Name When You Sign Up For Web Hosting
If you want to use WordPress to create your website, youll require web hosting. Choose a web hosting package that offers a free name to get the most out of your money. Youll also receive a one-click WordPress installation, which simplifies your life by linking your domain and web hosting to WordPress immediately.
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Business Email For Your Employees
Everyone at your company should have a professional email address that they can use to communicate and talk to customers with. After all, employees represent your brand and should only use a professional inbox when doing so.
As you are starting your business out, you may choose different naming conventions depending on how many employees you think you will have. You may also need to set up additional sub-domains so you can create different departments and their email addresses.
Here are some different employee email styles to choose from:
You can use your employee email addresses for corporate communications, training, and procedural information as well. If employees use different email services to communicate with you, then it will not be traceable. You can track and storage messages in your email inbox using business email accounts.
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Why You Need A Custom Business Email Address
Does it seem like too much trouble to set up an email address? It actually only takes minutes, and there are a lot of reasons why you should do it. For one, custom email domains promote trust in your company.
Easy to remember / Brand awareness
A business email address is like a calling card. After setting up an account and using it to send professional communications, you will notice a better response from clients and customers who recognize your brand name in the email address.
Using generic email addresses like Yahoo.com or even Verizon.Net are not recommended for businesses. Why?
How do you feel when you get an email from JoeSchmoe333@gmail.com?
Is it an email address you can trust? Business email addresses denote a registration, safety measures, and professional responsibility that just are not present with a regular email address.
In addition, business email has so many features to help your business. It promotes communication between your customers and different teams. For example, you can set up a help@techsolutions.com to send emails to the customer service team.
Sales teams need custom business email domains because B2B communications almost require it. You will not get a response to an unverified public email address domain like Yahoo.com or Aol.com.
How To Easily Create A Free Business Email Address In Just 5 Minutes
When starting a new business, you really want to keep costs to a minimum.
Setting up a free business email address is easy and makes your company look professional.
For a customer, knowing a businesss email address can be the difference between making a sale and getting a bad review. In addition, businesses use emails to communicate with one another, both within the organization and with clients.
Using a professional business email address is important if you want to give your business the best chance of succeeding. If youre in the early stages of starting your business, then do give consideration to how youre going to come across to potential customers with your email address.
You can get a free business email address in less than five minutes by following one of these methods below.
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How To Get A Free Business Email Address With Outlook
Outlooks free plan available on a web interface
Heres how to get a free Outlook.com business email address:
Even in the free version, Outlook features include sophisticated tools, settings, and automations. For more information, check out our complete guide on Microsoft Outlook for Business.
Benefits Of Having Your Own Email Domain
So youve put together your own site, why invest in your own custom domain? With your own email domain, you gain:
- : Most websites or blogs that are seen as an authority in their niche or field will most likely have their own email domain for contact and communication. The authoritativeness will help contribute to social proof that you are considered like an expert.
- Brand Recognition: Branding is a great way to help grow an audience over time. Having your own email domain will just increase the overall branding of your blog.
- Customer Trust: When people see that you have an official website email, it can increase the legitimacy of your online business.
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Verify Your Domain Name With Google Workspace
Next, youll need to verify your domain name with Google Workspace by adding something called a TXT record. Depending on how you have things configured, you can do this at either:
- The place where you registered your domain name
Google Workspace will provide detailed instructions for most popular hosts/registrars.
Heres what it looks like to add the TXT record using cPanel :
To get a domain name, youll need to call dibs with ICANN. ICANN is a global non-profit authority that maintains records on which domain and IP address belongs to whom and manages access to them.
But ICANN doesnt provide registration services, it only maintains records. Thats where domain name registrars come into play.
The primary role of a register is to:
- Coordinate claims on different domain names.
- Match specific domain names with Domain Name System nameservers.
- Ensure that there are no duplicate domain names.
Technically speaking, you are not buying a domain name from a registrar company, but reserve its usage for a specified time. You can pay to reserve a domain for 1-10 years at a time, depending on the registrar. After your initial subscription expires, youll need to renew it and pay a fee again. You can re-purchase your domain name over and over again.
When registering a domain name, you sign a long-term lease of your domain . You can read more about the domain costs here.
In practice, all of the above is much simpler than you think as we will show below.
Next Learn More Ways To Use Your Free Business Email
Thats it! Youve now created a free business email address at your own business domain.
Do you want to do more with your new email account?
Next, we can show you how to easily get messages from your contact form to your business email address. Check out this article on the best free WordPress contact form plugins to learn more.
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Business Email Address Faqs
Can I create more than one business email address for free?
All Bluehost plans will allow you to can create 5 email accounts for free.
With Google Workspace you can create email aliases which act as separate addresses for the same email account. If you want to add a completely different email account or a new employee, you will be charged for this by Google.
Do I need a domain name to create a free business email?
Without an email domain, you wont be able to create a free business email account. You can register a free email account with Gmail or Hotmail, but it will not include your company name, so clients and other businesses will not consider it a business email address.
Is Gmail for business free?
In order to use your own custom email address you will need to sign up to Google Workspace, which starts at $6 p/m. You will then be able to use your own email address such as Joe@mycompany.net on the Gmail platform.
Is it possible to get a free business email address without having to build a website?
Yes. But you will still need to buy web hosting in order to get the email and domain name for free.
Once you buy the hosting package from either Bluehost or Hostgator, you can choose your domain name and then set up your new email address without having to build a website.
What do you mean by storage space, when talking about emails?
Receive A Free Email Domain From Bluehost
This method requires you to purchase a web hosting plan, so its not entirely free. However, if you need to host a website anyway, you can use an affordable option such as Bluehost and get a custom domain email address as part of the deal, as well as a free domain name for a year and a free SSL certificate.
This is an excellent choice if you want to establish a professional online presence. Its easy to set up, works seamlessly with WordPress websites, and gives you many tools to start your first website.
First, head to Bluehost and choose your plan. The cheapest option starts at $2.75 per month, which is still more affordable than purchasing a new domain or a dedicated email hosting service.
Once youve selected your plan, youll be able to register a website domain. If youre unsure which name to choose, you can use a domain name generator that will give you suggestions and confirm their availability.
Once youve finished setting up your account, log into your Bluehost dashboard and in your control panel go to Advanced Email Accounts. From here, youll be able to configure your email domain.
There are several ways you can start using your new email domain. For instance, you can use Bluehosts webmail interface, or connect to a popular email client such as Microsoft Outlook, Thunderbird, or Gmail. Some users prefer this solution because its more convenient, as you dont have to log into your hosting account to check your inbox.
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Select Your Hosting Tier
You can sign up for a hosting plan with DreamHost that includes a few options to choose from:
- The ability to migrate a domain you already own before obtaining free email hosting from DreamHost.
- Free email hosting in a web hosting service where you pay separately for a new domain.
- A hosting service where you must pay separately for email hosting.
The VPS tier in DreamHost provides you the chance to purchase a domain and to have unlimited and free email hosting, so we will use that as an example. Through this tier, you can make use of an unlimited number of email accounts for free, giving each person in the organization a different address, if desired.
How To Create A Business Email In 7 Easy Steps
There are a few different ways to create a business email address, from using an email service provider such as Google Workspace or Microsoft Outlook or using an email hosting service, such as DreamHost or SiteGround. Since Google Workspace is one of the worlds most popular email service providers that offers very easy account set up, tons of features and competitive pricing, well use it as the example.
If you have already used Gmail for personal email, the learning curve would be quite flat as the interface is the same.If you do not have a domain name, Google Workspace will also help you purchase it. Create a Google Workspace account for a free trial of 14 days in exchange for your credit card details and get started.
Heres how to create a business email address with Google Workspace:
Once you have created your business email with Google Workspace, go ahead and add your custom email signature and add any integrations that would be helpful to you and your business, such as Calendly or DocuSign.
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Zoho Mail Business Email Account
Zoho Mail is a popular email service provider that offers both free and paid plans. The Forever Free plan offers email hosting for one domain with up to five users and includes 5GB of storage per inbox. Its a good choice for a small team that only exchanges text and small files.
In contrast to setting up business emails through hosting providers, external email hosting providers like Zoho Mail dont require you to purchase a hosting plan. However, you still need to have access to a domain.
Follow these steps to set up a business email address using the Zoho Mail Forever Free Plan:
Gives Your Business Greater Flexibility
Unlike a public domain, custom domains are highly flexible and versatile. Whenever you need to switch from an old email account to a new one, youll never have to create an entirely new account.
You can simply switch the information over with a custom domain. This flexibility means you can also easily scale your email up or down, creating as many or as few staff emails as you see fit.
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What Are The Requirements
To create a professional business email address, youll usually need a domain name and a web hosting account.
A domain name is a custom web address used to access websites. Your custom domain will be incorporated into your business email address, for example, you@yourdomain.com.
To purchase a domain name you should contact companies called domain registrars.
A web hosting account, meanwhile, allows you to rent server space and use it to build and manage websites as well as host branded email inboxes. The companies that offer hosting services are called web hosting providers. There are several types of hosting that cater to different needs.
Many hosting providers, including Hostinger, offer business email services with the purchase of hosting plans. Hostinger also doubles as a domain registrar.
If you purchase hosting for at least one year from Hostinger, youll be eligible for a free custom domain for the first year. Be sure to check the availability of our free domain offers on our website.
However, you dont necessarily need to purchase a website hosting package to create a business email address in some cases. Well explain this in more detail when we discuss email hosting later in this guide.
The following tutorial will show you how to buy a domain name and purchase a hosting plan to create a business email address.
Why Do You Need A Business Email Address
Though the primary reason for having a business email address is to help your customers identify you, there are many others that can be added to the list. A business email address helps you:
- Project your professionalism
Having an email address that matches your brand show that you’re serious and professional about your business. This way, your business will also be taken seriously by your customers, as they are most likely to choose and trust a business with professional email address.
- Show your authenticity and earn customer trust
When you or your employees send emails using the address that includes your business’ name, your customers can know for sure that the email is from an authentic source. They will identify you even before opening your content. This will help them build their trust with you and give them confidence to reply to your emails or contact your support team.
- Promote your brand
With your business’ name in your email address, you are promoting your brand with every email you send. This way you’re sure to stay in their memory for a long time.
- Be consistent
When you create individual and group email addresses with your domain, you make sure that every email that goes out has a standard format and thus maintain consistency.
- Keep away from getting spammed
When customers recognize you by your brand name, they are less likely to mark you spam. If you use generic email accounts, your emails might not receive the recognition they deserve and end up being spammed.
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